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Abbreviated Minutes: Complete Set of Minutes Are on File in The Clerk’s Office
Madison County
Commissioner Meeting Minutes
November 10, 2025
Attendees:
Todd Smith, Commissioner Chairman
Brent Mendenhall, Commissioner
Troy Evans, Deputy Prosecuting Attorney
Kim Muir, County Clerk
Karen Daniels, Deputy Clerk
ACTION ITEMS
This meeting was streamed electronically.
Commissioner Parkinson was excused.
Pledge of Allegiance: By all
Invocation: Kim Muir
Calendar Discussion:
Next Commission Meeting, November 24, 2025
Work Meeting with Legislators, November 24, 2025, 1:05 p.m.
District 6 Meeting, November 13, 2025, 11:30 a.m. in the Bonneville County Elections Office
Fall COI Training, November 18, 2025, 8:00 a.m.-4:00 p.m., Bonneville County Fairgrounds
Schedule of Commissioners and reports on various meetings:
Discussion Items:
Nomination for the Director position of Director George Hamilton to the Eastern Idaho State
Fair board:
After review and discussion, Commissioner Mendenhall made a motion to reaffirm the
reappointment of George Hamilton to the Eastern Idaho State Fair Board. Commissioner Smith
seconded and voting was unanimous. The motion passed
Contracts/Documents: Action Items
After review and discussion, Commissioner Mendenhall made a motion to approve Resolution
#528, to Destroy Old Records – Prosecutor’s Office. Commissioner Smith seconded and voting
was unanimous. The motion passed.
After review and discussion, Commissioner Mendenhall made a motion to approve the Canvas of
Votes for November 4, 2025, Election. Commissioner Smith seconded and voting was unanimous.
The motion passed.
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After review and discussion, Commissioner Mendenhall made a motion to approve Rexburg
Impact Area rezone from TAG to LDR3 (Low Density Residential), Moody Rd
Townhomes. Commissioner Smith seconded and voting was unanimous. The motion passed. Alan
Parkinson was present for this discussion. The roadway will be widened to the standard
measurement and was approved by P&Z.
After review and discussion, Commissioner Mendenhall made a motion to approve Application
and Schedule for Excess Loss Insurance, Gerber Life Insurance Company. Commissioner Smith
seconded and voting was unanimous. The motion passed.
After review and discussion, Commissioner Mendenhall made a motion to approve the Letter of
Agreement, East Coast Underwriters, LLC. Commissioner Smith seconded and voting was
unanimous. The motion passed.
After review and discussion, Commissioner Mendenhall made a motion to approve the Annual
Juvenile Justice Report to the Idaho Department of Juvenile Corrections. Commissioner Smith
seconded and voting was unanimous. The motion passed.
After review and discussion, Commissioner Mendenhall made a motion to approve Resolution
#529 authorizing Juvenile Probation to destroy old records. Commissioner Smith seconded and
voting was unanimous. The motion passed.
After review and discussion, Commissioner Mendenhall made a motion to approve Resolution
#530 authorizing Adult Probation to destroy old records. Commissioner Smith seconded and
voting was unanimous. The motion passed.
After review and discussion, Commissioner Mendenhall made a motion to approve the
Engagement letter from Searle Hart CPA’s. Commissioner Smith seconded and voting was
unanimous. The motion passed.
Routine Matters:
After review and discussion, Commissioner Mendenhall made a motion to approve the claims
presented by the Clerk in the amount of $1,040,976.27. Commissioner Smith seconded and voting
was unanimous. The motion passed.
After review and discussion, Commissioner Mendenhall made a motion to approve the
Commission meeting minutes for October 27, 2025, and November 3, 2025. Commissioner Smith
seconded and voting was unanimous. The motion passed.
Personnel Actions:
After review and discussion, Commissioner Mendenhall made a motion to approve Personnel
Actions. Commissioner Smith seconded and voting was unanimous. The motion passed.
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After review and discussion, Commissioner Mendenhall made a motion to approve Certificates of
Residency as vetted in the Clerk’s office for Maycee Erickson, Tayton Parker and McKinley
Maupin. Commissioner Smith seconded and voting was unanimous. The motion passed.
Public Comment: Colin Erickson discussed Madison County’s future growth, emphasizing the
importance of protecting the interests of landowners and homeowners. He also advised avoiding
overbuilding in areas that may later need to be cleared for future road development.
Commissioner Mendenhall mentioned the work of the Clerk’s Office, especially the Election Clerk
and applauded the Elections Office. The election process went smoothly, was well organized and
finished quickly.
Planning and Zoning:
Public Hearing:
Commissioner Smith made a motion to open the meeting for a public hearing at 9:06 a.m.
Commissioner seconded and voting was unanimous. The motion passed.
Final Plat-Patriot Plaza-Forge Holdings, LLC, Matt Bitter: The hearing was properly noticed. No
written comments were received. No conflicts were declared from the Commissioners. A roll call
vote was taken as follows: Commissioner Smith-yes, Commissioner Mendenhall-yes.
The application is for a 26-lot commercial subdivision of 32 acres of land, on the east side of South
Yellowstone Highway at about 3300 South. The property is zoned Commercial. At 26 lots, the
development is considered “Medium Scale Development (between 9-29 lots)” in Madison County
Code. All lots are at least 1 acre. The subdivision is proposed to include access off of Yellowstone
Highway and 3200 S. Each lot will have a private well and septic. A community water system is
proposed that will supply water for fire suppression (fire sprinklers) needs in commercial
buildings.
Opposed: None.
Neutral: None.
In Favor: None.
After receiving no further public comment, the public comment portion was closed.
After review and discussion and having found that the application meets the requirements for Final
Plat as outlined in Madison County Code 115-32, Commissioner Mendenhall made a motion to
approve the application from Forge Holdings, LLC for the Final Plat of the Patriot Plaza
Subdivision, as proposed in application materials received October 9, 2025. Commissioner Smith
seconded and voting was unanimous. The motion passed.
Findings of Fact:
Final Plat-Withers Estates-Teton Horizon Holdings, Troy Hastings
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The application is for a 39-Lot Subdivision of approximately 59 acres in the SW corner of the
intersection of 2000 W and 3000 N, in the Hibbard area of Rexburg. The property is zoned
Madison County – Rural Residential 1.5 zoning. The property is currently being farmed.
Surrounding land uses include agriculture, and the residential uses, including the Saddle Creek
Subdivision to the SW of the subject property.
The subdivision is considered a “Large Scale Development” as defined in Madison County Code.
Two slight changes were made to Final Plat, from the approved Preliminary Plat. First, some street
names were changed. Second, the corner intersection in the SE corner was reconfigured to better
accommodate road service including snow plowing and storage.
After review and discussion and having found that the application meets the requirements for Final
Plat as outlined in Madison County Code 115-32, Commissioner Mendenhall made a motion to
approve the application from Teton Holdings, LLC for the Final Plat of the Withers Estates
Subdivision, as proposed in application materials received October 2, 2025. Commissioner Smith
seconded and voting was unanimous. The motion passed.
Conditional Use Permit-Martial Arts, Home Business Major-Alexander & Erica Greenfield
The applicant is applying for a Conditional Use Permit to operate a martial arts dojo. Due to the
amount of traffic generated for this business (more than 6 vehicles/day), this is considered a “Home
Business Major.” This is allowed by Conditional Use Permit in the Transitional Agriculture Zone.
The property is not in a subdivision.
After review and discussion, Commissioner Mendenhall made a motion to approve the application
from Alexander & Erica Greenfield for a Conditional Use Permit to operate Home Business –
Major (Martial Arts Dojo) as proposed in application materials received September 18, 2025, with
conditions as outlined in the staff report. Commissioner Smith seconded and voting was
unanimous. The motion passed.
Madison County to adopt portions of the Rexburg Land Development Code for use within
the Rexburg Area of City Impact
In the Rexburg Area of Impact, Madison County has previously adopted Rexburg’s zoning
ordinance only by ordinance. This defers legislative authority from the Board of County
Commissioners to the City Council. In an effort to bring back the legislative authority to the
governing body of Madison County, this application facilitates Madison County adopting the
Rexburg zoning into Madison County Code (rather than by reference). No changes were made to
the content other than formatting and organization.
After review and discussion and having found that the proposed code change is in the best interest
of Madison County, Commissioner Mendenhall made a motion to approve the application from
Madison County, to adopt Rexburg Zoning Code into Madison County Code, for use within the
Rexburg Area of City Impact as outlined in ordinance #517, as presented to PZC on October 22,
2025. Commissioner Smith seconded and voting was unanimous. The motion passed.
Ordinance:
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Ordinance #517 Madison County to adopt portions of the Rexburg Land Development Code
for use within the Rexburg Area of City Impact
After review and discussion, Commissioner Mendenhall made a motion to approve Ordinance
#517 Madison County to adopt portions of the Rexburg Land Development Code for use within
the Rexburg Area of City Impact. Commissioner Smith seconded and voting was unanimous. The
motion passed.
Ryan Brown, Center for Hope Update
The Rexburg Center, which opened in April, 2024, has seen coaching sessions increase from about
two per week to between two and ten per day, largely due to referrals from the drug court program.
The center has developed partnerships with BYU–Idaho, the Rexburg Soup Kitchen, and the St.
Anthony Work Camp. Participants have contributed nearly 100 volunteer hours and around 200
community-service hours.
In response to Commissioner Smith’s question about future growth, the center expressed
confidence that referrals will continue to rise as more people in the drug court program and the
community become familiar with their services. They aim to expand their programming and are
requesting additional funding to help with their lease and ongoing training for recovery coaches.
They emphasized the value of support that comes from individuals who both experience and
understand addiction.
After review and discussion, Commissioner Mendenhall made a motion to approve up to $4000 of
opioid funds to go to Center for Hope. Commissioner Smith seconded and voting was unanimous.
The motion passed.
Angie Moffat, Treasurer, Approval of Solid Waste and Groundwater charges
After review and discussion, Commissioner Mendenhall made a motion to approve Solid Waste
and Groundwater charges. Commissioner Smith seconded and voting was unanimous. The motion
passed.
Angie will look into a possible future administration charge for the Groundwater District.
Jason/Jared, Follow-up regarding onboarding policy for new employees. Jason to discuss
Cell Phone Policy
The group discussed having Zach work with each department head to determine the appropriate
security level needed for employee badges. Troy recommended that Ann Marie include updated
IT security requirements in the onboarding checklist for new hires. Commissioner Mendenhall
asked Jason to return with solutions for employees who refuse to use a multi-factor authentication
app on their personal phones and also addressed the need to streamline cell-phone reimbursement
for eligible employees across departments.
Shawn Boice, Review and sign: Eagle View Contract, Tax Credit due to home damage for
Sam Edwards (RPR4MHH000005A)
The Eagle View document outlines a six-year commitment that includes three flights. It is revisited
every other year and is structured so that the cost will not increase, though it may decrease.
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After review and discussion, Commissioner Mendenhall made a motion to approve the Eagle View
Anniversary document. Commissioner Smith seconded and voting was unanimous. The motion
passed.
After review and discussion, Commissioner Mendenhall made a motion to approve tax cancellation
due to home damage for Sam Edwards in the amount of $2067. Commissioner Smith seconded
and voting was unanimous. The motion passed.
Tyler Saurey, Discuss dump truck purchase and rock placement at the new roundabout
Tyler reported that Road and Bridge is currently using a 25-year-old plow truck and would like to
purchase a new dump truck consistent with their last two purchases. The department can save
money by buying additional parts separately and installing them in-house.
After review and discussion, Commissioner Mendenhall made a motion to approve the purchase
of a new dump truck for $155,091 with extra costs for parts to be added on. Commissioner Smith
seconded and voting was unanimous. The motion passed.
The group discussed alternatives for future roundabout designs, noting that the current use of rocks
is ineffective at preventing vehicles from driving over them. They suggested considering different
materials or using bushes as potential solutions.
Scott Miller, Review and sign: Ordinance #520 Adopting the findings of the Urban Renewal
Agency and recognize that the eligibility study has been done
There was some discussion with Troy about whether this should be an ordinance or resolution.
After review and discussion, Commissioner Mendenhall made a motion to amend the agenda to
review and sign Resolution #531 Adopting the findings of the Urban Renewal Agency and
recognize that the eligibility study has been done. Commissioner Smith seconded and voting was
unanimous. The motion passed.
After review and discussion, Commissioner Mendenhall made a motion to approve Resolution
#531 Adopting the findings of the Urban Renewal Agency and recognize that the eligibility study
has been done. Commissioner Smith seconded and voting was unanimous. The motion passed.
Rachel Telford, Horrocks Engineering, Madison County Transportation Master Plan
Rachel presented findings from a road study of the Salem Road and 3500 N intersection. The
intersection currently operates at an acceptable level of service but is projected to start failing by
2040, and by 2045 even with added left-turn signals. She recommended implementing safety
measures first rather than converting them to an all-way stop. A traffic signal is not advisable at
this time. If flashing stop signs are ineffective, radar-activated flashing signs could be a more
responsive alternative.
Horrocks Engineering was hired through LTAC to assist Sugar City by proposing projects,
providing feedback, and updating road classifications. ITD maintains an online map showing
current classifications. They requested a letter of support from Madison County, noting that grant
applications are ranked lower when a transportation plan is outdated.
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Executive Session: Commissioner Smith made a motion to go into Executive Session at 12:16
p.m. Executive Session Idaho Code § 74-206(1) (a) consideration of hiring an agent, (b) employee
matters and (d) exempt records, Ann Marie Sorensen, Indigent Clerk. A roll call was taken as
follows: Commissioner Smith-yes, Commissioner Mendenhall-yes. The motion passed.
Commissioner Smith returned to open session at 1:08 p.m.
After review and discussion, Commissioner Mendenhall made a motion to sign an approval for
Case No. 2001-002. Commissioner Smith seconded and voting was unanimous. The motion
passed.
Commissioner Smith adjourned the meeting at 1:10 p.m.
Approved:
Todd Smith, Commissioner
Brent Mendenhall, Commissioner
Dustin Parkinson, Commissioner
Attest:
Kim Muir, County Clerk
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