Madison County | minutes | meeting 2025-11-10 | Regular Meeting
source: https://www.madisoncountyid.gov/Document center/Meeting Minutes/2025/November 10, 2025ab.pdf?t=202512301220180

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Abbreviated Minutes: Complete Set of Minutes Are on File in The Clerk’s Office 
 
Madison County 
Commissioner Meeting Minutes 
November 10, 2025 
 
Attendees: 
Todd Smith, Commissioner Chairman 
 
Brent Mendenhall, Commissioner 
Troy Evans, Deputy Prosecuting Attorney 
Kim Muir, County Clerk 
Karen Daniels, Deputy Clerk 
 
ACTION ITEMS 
This meeting was streamed electronically. 
 
Commissioner Parkinson was excused. 
 
Pledge of Allegiance: By all 
Invocation: Kim Muir 
 
Calendar Discussion:  
Next Commission Meeting, November 24, 2025  
Work Meeting with Legislators, November 24, 2025, 1:05 p.m. 
District 6 Meeting, November 13, 2025, 11:30 a.m. in the Bonneville County Elections Office  
Fall COI Training, November 18, 2025, 8:00 a.m.-4:00 p.m., Bonneville County Fairgrounds  
  
Schedule of Commissioners and reports on various meetings: 
 
Discussion Items:  
Nomination for the Director position of Director George Hamilton to the Eastern Idaho State 
Fair board: 
After review and discussion, Commissioner Mendenhall made a motion to reaffirm the 
reappointment of George Hamilton to the Eastern Idaho State Fair Board. Commissioner Smith 
seconded and voting was unanimous. The motion passed 
 
 
Contracts/Documents: Action Items             
            After review and discussion, Commissioner Mendenhall made a motion to approve Resolution 
#528, to Destroy Old Records – Prosecutor’s Office. Commissioner Smith seconded and voting 
was unanimous. The motion passed. 
  
After review and discussion, Commissioner Mendenhall made a motion to approve the Canvas of 
Votes for November 4, 2025, Election. Commissioner Smith seconded and voting was unanimous. 
The motion passed.

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After review and discussion, Commissioner Mendenhall made a motion to approve Rexburg 
Impact Area rezone from TAG to LDR3 (Low Density Residential), Moody Rd 
Townhomes. Commissioner Smith seconded and voting was unanimous. The motion passed. Alan 
Parkinson was present for this discussion. The roadway will be widened to the standard 
measurement and was approved by P&Z.   
  
 
After review and discussion, Commissioner Mendenhall made a motion to approve Application 
and Schedule for Excess Loss Insurance, Gerber Life Insurance Company. Commissioner Smith 
seconded and voting was unanimous. The motion passed. 
  
 
After review and discussion, Commissioner Mendenhall made a motion to approve the Letter of 
Agreement, East Coast Underwriters, LLC. Commissioner Smith seconded and voting was 
unanimous. The motion passed. 
  
 
After review and discussion, Commissioner Mendenhall made a motion to approve the Annual 
Juvenile Justice Report to the Idaho Department of Juvenile Corrections. Commissioner Smith 
seconded and voting was unanimous. The motion passed. 
  
After review and discussion, Commissioner Mendenhall made a motion to approve Resolution 
#529 authorizing Juvenile Probation to destroy old records. Commissioner Smith seconded and 
voting was unanimous. The motion passed. 
  
After review and discussion, Commissioner Mendenhall made a motion to approve Resolution 
#530 authorizing Adult Probation to destroy old records. Commissioner Smith seconded and 
voting was unanimous. The motion passed. 
 
After review and discussion, Commissioner Mendenhall made a motion to approve the 
Engagement letter from Searle Hart CPA’s. Commissioner Smith seconded and voting was 
unanimous. The motion passed. 
  
 
Routine Matters: 
            After review and discussion, Commissioner Mendenhall made a motion to approve the claims 
presented by the Clerk in the amount of $1,040,976.27. Commissioner Smith seconded and voting 
was unanimous. The motion passed. 
  
            After review and discussion, Commissioner Mendenhall made a motion to approve the 
Commission meeting minutes for October 27, 2025, and November 3, 2025. Commissioner Smith 
seconded and voting was unanimous. The motion passed. 
  
 
Personnel Actions: 
            After review and discussion, Commissioner Mendenhall made a motion to approve Personnel 
Actions. Commissioner Smith seconded and voting was unanimous. The motion passed.

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After review and discussion, Commissioner Mendenhall made a motion to approve Certificates of 
Residency as vetted in the Clerk’s office for Maycee Erickson, Tayton Parker and McKinley 
Maupin. Commissioner Smith seconded and voting was unanimous. The motion passed. 
  
            Public Comment: Colin Erickson discussed Madison County’s future growth, emphasizing the 
importance of protecting the interests of landowners and homeowners. He also advised avoiding 
overbuilding in areas that may later need to be cleared for future road development. 
 
 
Commissioner Mendenhall mentioned the work of the Clerk’s Office, especially the Election Clerk 
and applauded the Elections Office. The election process went smoothly, was well organized and 
finished quickly.   
 
  
Planning and Zoning: 
            Public Hearing: 
            Commissioner Smith made a motion to open the meeting for a public hearing at 9:06 a.m. 
Commissioner seconded and voting was unanimous. The motion passed. 
  
            Final Plat-Patriot Plaza-Forge Holdings, LLC, Matt Bitter: The hearing was properly noticed. No 
written comments were received. No conflicts were declared from the Commissioners. A roll call 
vote was taken as follows: Commissioner Smith-yes, Commissioner Mendenhall-yes. 
  
            The application is for a 26-lot commercial subdivision of 32 acres of land, on the east side of South 
Yellowstone Highway at about 3300 South. The property is zoned Commercial. At 26 lots, the 
development is considered “Medium Scale Development (between 9-29 lots)” in Madison County 
Code. All lots are at least 1 acre. The subdivision is proposed to include access off of Yellowstone 
Highway and 3200 S. Each lot will have a private well and septic. A community water system is 
proposed that will supply water for fire suppression (fire sprinklers) needs in commercial 
buildings. 
  
            Opposed: None. 
  
            Neutral: None. 
  
            In Favor: None. 
  
            After receiving no further public comment, the public comment portion was closed. 
  
            After review and discussion and having found that the application meets the requirements for Final 
Plat as outlined in Madison County Code 115-32, Commissioner Mendenhall made a motion to 
approve the application from Forge Holdings, LLC for the Final Plat of the Patriot Plaza 
Subdivision, as proposed in application materials received October 9, 2025. Commissioner Smith 
seconded and voting was unanimous. The motion passed. 
  
 
Findings of Fact: 
 
Final Plat-Withers Estates-Teton Horizon Holdings, Troy Hastings

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The application is for a 39-Lot Subdivision of approximately 59 acres in the SW corner of the 
intersection of 2000 W and 3000 N, in the Hibbard area of Rexburg. The property is zoned 
Madison County – Rural Residential 1.5 zoning. The property is currently being farmed. 
Surrounding land uses include agriculture, and the residential uses, including the Saddle Creek 
Subdivision to the SW of the subject property. 
  
 
The subdivision is considered a “Large Scale Development” as defined in Madison County Code. 
Two slight changes were made to Final Plat, from the approved Preliminary Plat. First, some street 
names were changed. Second, the corner intersection in the SE corner was reconfigured to better 
accommodate road service including snow plowing and storage. 
  
            After review and discussion and having found that the application meets the requirements for Final 
Plat as outlined in Madison County Code 115-32, Commissioner Mendenhall made a motion to 
approve the application from Teton Holdings, LLC for the Final Plat of the Withers Estates 
Subdivision, as proposed in application materials received October 2, 2025. Commissioner Smith 
seconded and voting was unanimous. The motion passed. 
  
 
Conditional Use Permit-Martial Arts, Home Business Major-Alexander & Erica Greenfield  
 
The applicant is applying for a Conditional Use Permit to operate a martial arts dojo. Due to the 
amount of traffic generated for this business (more than 6 vehicles/day), this is considered a “Home 
Business Major.” This is allowed by Conditional Use Permit in the Transitional Agriculture Zone. 
The property is not in a subdivision. 
  
            After review and discussion, Commissioner Mendenhall made a motion to approve the application 
from Alexander & Erica Greenfield for a Conditional Use Permit to operate Home Business – 
Major (Martial Arts Dojo) as proposed in application materials received September 18, 2025, with 
conditions as outlined in the staff report. Commissioner Smith seconded and voting was 
unanimous. The motion passed. 
  
 
Madison County to adopt portions of the Rexburg Land Development Code for use within 
the Rexburg Area of City Impact  
 
In the Rexburg Area of Impact, Madison County has previously adopted Rexburg’s zoning 
ordinance only by ordinance. This defers legislative authority from the Board of County 
Commissioners to the City Council. In an effort to bring back the legislative authority to the 
governing body of Madison County, this application facilitates Madison County adopting the 
Rexburg zoning into Madison County Code (rather than by reference). No changes were made to 
the content other than formatting and organization. 
  
            After review and discussion and having found that the proposed code change is in the best interest 
of Madison County, Commissioner Mendenhall made a motion to approve the application from 
Madison County, to adopt Rexburg Zoning Code into Madison County Code, for use within the 
Rexburg Area of City Impact as outlined in ordinance #517, as presented to PZC on October 22, 
2025. Commissioner Smith seconded and voting was unanimous. The motion passed. 
  
 
Ordinance:

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            Ordinance #517 Madison County to adopt portions of the Rexburg Land Development Code 
for use within the Rexburg Area of City Impact  
After review and discussion, Commissioner Mendenhall made a motion to approve Ordinance 
#517 Madison County to adopt portions of the Rexburg Land Development Code for use within 
the Rexburg Area of City Impact. Commissioner Smith seconded and voting was unanimous. The 
motion passed. 
  
 
Ryan Brown, Center for Hope Update  
 
The Rexburg Center, which opened in April, 2024, has seen coaching sessions increase from about 
two per week to between two and ten per day, largely due to referrals from the drug court program. 
The center has developed partnerships with BYU–Idaho, the Rexburg Soup Kitchen, and the St. 
Anthony Work Camp. Participants have contributed nearly 100 volunteer hours and around 200 
community-service hours. 
 
 
In response to Commissioner Smith’s question about future growth, the center expressed 
confidence that referrals will continue to rise as more people in the drug court program and the 
community become familiar with their services. They aim to expand their programming and are 
requesting additional funding to help with their lease and ongoing training for recovery coaches. 
They emphasized the value of support that comes from individuals who both experience and 
understand addiction. 
 
 
After review and discussion, Commissioner Mendenhall made a motion to approve up to $4000 of 
opioid funds to go to Center for Hope. Commissioner Smith seconded and voting was unanimous. 
The motion passed. 
 
Angie Moffat, Treasurer, Approval of Solid Waste and Groundwater charges  
After review and discussion, Commissioner Mendenhall made a motion to approve Solid Waste 
and Groundwater charges. Commissioner Smith seconded and voting was unanimous. The motion 
passed. 
  
 
Angie will look into a possible future administration charge for the Groundwater District. 
 
  
Jason/Jared, Follow-up regarding onboarding policy for new employees. Jason to discuss 
Cell Phone Policy 
 
The group discussed having Zach work with each department head to determine the appropriate 
security level needed for employee badges. Troy recommended that Ann Marie include updated 
IT security requirements in the onboarding checklist for new hires. Commissioner Mendenhall 
asked Jason to return with solutions for employees who refuse to use a multi-factor authentication 
app on their personal phones and also addressed the need to streamline cell-phone reimbursement 
for eligible employees across departments. 
  
            Shawn Boice, Review and sign: Eagle View Contract, Tax Credit due to home damage for 
Sam Edwards (RPR4MHH000005A)  
 
The Eagle View document outlines a six-year commitment that includes three flights. It is revisited 
every other year and is structured so that the cost will not increase, though it may decrease.

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After review and discussion, Commissioner Mendenhall made a motion to approve the Eagle View 
Anniversary document. Commissioner Smith seconded and voting was unanimous. The motion 
passed. 
  
            After review and discussion, Commissioner Mendenhall made a motion to approve tax cancellation 
due to home damage for Sam Edwards in the amount of $2067. Commissioner Smith seconded 
and voting was unanimous. The motion passed. 
  
 
Tyler Saurey, Discuss dump truck purchase and rock placement at the new roundabout  
 
Tyler reported that Road and Bridge is currently using a 25-year-old plow truck and would like to 
purchase a new dump truck consistent with their last two purchases. The department can save 
money by buying additional parts separately and installing them in-house. 
 
 
After review and discussion, Commissioner Mendenhall made a motion to approve the purchase 
of a new dump truck for $155,091 with extra costs for parts to be added on. Commissioner Smith 
seconded and voting was unanimous. The motion passed. 
 
 
The group discussed alternatives for future roundabout designs, noting that the current use of rocks 
is ineffective at preventing vehicles from driving over them. They suggested considering different 
materials or using bushes as potential solutions. 
  
 
Scott Miller, Review and sign: Ordinance #520 Adopting the findings of the Urban Renewal 
Agency and recognize that the eligibility study has been done 
 
There was some discussion with Troy about whether this should be an ordinance or resolution.  
 
 
After review and discussion, Commissioner Mendenhall made a motion to amend the agenda to 
review and sign Resolution #531 Adopting the findings of the Urban Renewal Agency and 
recognize that the eligibility study has been done. Commissioner Smith seconded and voting was 
unanimous. The motion passed. 
 
  
After review and discussion, Commissioner Mendenhall made a motion to approve Resolution 
#531 Adopting the findings of the Urban Renewal Agency and recognize that the eligibility study 
has been done. Commissioner Smith seconded and voting was unanimous. The motion passed. 
   
 
Rachel Telford, Horrocks Engineering, Madison County Transportation Master Plan   
 
Rachel presented findings from a road study of the Salem Road and 3500 N intersection. The 
intersection currently operates at an acceptable level of service but is projected to start failing by 
2040, and by 2045 even with added left-turn signals. She recommended implementing safety 
measures first rather than converting them to an all-way stop. A traffic signal is not advisable at 
this time. If flashing stop signs are ineffective, radar-activated flashing signs could be a more 
responsive alternative. 
 
 
Horrocks Engineering was hired through LTAC to assist Sugar City by proposing projects, 
providing feedback, and updating road classifications. ITD maintains an online map showing 
current classifications. They requested a letter of support from Madison County, noting that grant 
applications are ranked lower when a transportation plan is outdated.

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Executive Session: Commissioner Smith made a motion to go into Executive Session at 12:16 
p.m. Executive Session Idaho Code § 74-206(1) (a) consideration of hiring an agent, (b) employee 
matters and (d) exempt records, Ann Marie Sorensen, Indigent Clerk. A roll call was taken as 
follows: Commissioner Smith-yes, Commissioner Mendenhall-yes. The motion passed. 
Commissioner Smith returned to open session at 1:08 p.m. 
 
 
After review and discussion, Commissioner Mendenhall made a motion to sign an approval for 
Case No. 2001-002. Commissioner Smith seconded and voting was unanimous. The motion 
passed. 
 
 
Commissioner Smith adjourned the meeting at 1:10 p.m. 
 
 
 
 Approved: 
 
 
 
 
 
Todd Smith, Commissioner 
Brent Mendenhall, Commissioner 
Dustin Parkinson, Commissioner 
Attest:  
Kim Muir, County Clerk