Sentinel Media records · public agendas and minutes, text only, refreshed nightly from each body's own site · not a newspaper
minutes meeting date 2025-12-08 · fetched 2026-09-09 · 7888 characters · official file · plain text
1 | P a g e
Abbreviated Minutes: Complete Set of Minutes Are on File in The Clerk’s Office
Madison County
Commissioner Meeting Minutes
December 8, 2025
Attendees:
Todd Smith, Commissioner Chairman
Dustin Parkinson, Commissioner
Troy Evans, Deputy Prosecuting Attorney
Kim Muir, County Clerk
Karen Daniels, Deputy Clerk
ACTION ITEMS
This meeting was streamed electronically.
Commissioner Mendenhall was excused.
Pledge of Allegiance: By all
Invocation: Commissioner Smith
Calendar Discussion:
Next Commission Meeting: December 22 and 23, 2025
Schedule of Commissioners and reports on various meetings:
Commissioner Smith will be in Boise Wednesday and Thursday of this week for LHTAC meetings
and out of town next week.
Discussion Items:
A software presentation was received on December 2nd to replace what Computer Arts currently
does for the County. Commissioners and Clerk were impressed with the software that was
presented. The transition will be a big lift for employees but will be a good change for the county.
Contracts/Documents:
After review and discussion, Commissioner Parkinson made a motion to approve the Pathology
Agreement with Ada County for autopsies. Commissioner Smith seconded and voting was
unanimous. The motion passed.
After review and discussion, Commissioner Parkinson made a motion to approve the Silver
Starlets Contract for the County Fair next year. Commissioner Smith seconded and voting was
unanimous. The motion passed.
2 | P a g e
After review and discussion, Commissioner Parkinson made a motion to approve the MHM
Contract for the new Fairground design for $31,400, plus expenses. Commissioner Smith seconded
and voting was unanimous. The motion passed.
After review and discussion, Commissioner Parkinson made a motion to approve the Eventhub
Agreement for the Fairgrounds, this is vendor software, used for the rodeo. Commissioner Smith
seconded and voting was unanimous. The motion passed.
After review and discussion, Commissioner Parkinson made a motion to approve the CivicPlus
Master Services Agreement. Commissioner Smith seconded and voting was unanimous. The
motion passed.
Routine Matters:
After review and discussion, Commissioner Parkinson made a motion to approve the claims
presented by the Clerk in the amount of $172,210.63. Commissioner Smith seconded and voting
was unanimous. The motion passed.
After review and discussion, Commissioner Parkinson made a motion to approve the Commission
meeting minutes for November 24, 2025. Commissioner Smith seconded and voting was
unanimous. The motion passed.
Personnel Actions:
After review and discussion, Commissioner Parkinson made a motion to approve the Personnel
Actions. Commissioner Smith seconded and voting was unanimous. The motion passed.
After review and discussion, Commissioner Parkinson made a motion to approve the Certificates
of Residency as vetted in the Clerk’s office for Megan Bastedo, Danielle Belinghen, Kody Dalling
and Reagan Widerburg. Commissioner Smith seconded and voting was unanimous. The motion
passed.
Public Comment: No one was present to comment.
Sheriff’s Office, Discussion regarding holiday pay and swearing in of new deputies:
Sheriff Ball asked to hold off on the holiday pay discussion until Commissioner Mendenhall is
back in town as he has led the discussion on this issue.
Sheriff Ball swore in Jackson Taito and Ryan Froude from Detention and Luke Terry, a school
resource officer, as new deputies for the Madison County Sheriff’s Office. The Commissioners
were able to meet with their families as well.
David Merrill , Rexburg Soup Kitchen:
David expressed a need for additional storage space, particularly to store dry goods donated to the
soup kitchen. To address this need, he asked if it would be possible to place a storage container on
the premises of the Veteran’s Building—which will be a small trailer that you can connect to a
vehicle. He noted that the program is experiencing significant growth in both the number of meals
being served and the number of volunteers participating. Commissioner Smith plans to visit with
3 | P a g e
Evan at the fairgrounds this week to further discuss the possibility and logistics of placing the
trailer.
Matt Nielson, Discussion regarding additions to the Golf Course:
This discussion will be on a future agenda.
Morgan Thompson with Seth Moeller, Graphic Design presentation on County logo:
Seth submitted a bid that came in at half the cost of a competing proposal. He has been asked to
prepare concept sketches for the Commissioners to review. During the discussion, the color
scheme and design details were considered. Seth will finalize the concept and present the full
design to the Commissioners at the next meeting for review and approval.
Shawn Boice, Tax Cancellations – Teton Horizon Holdings, City of Rexburg (New Jail
Property) , Hardship-Parcel #RP0HRTCR040290:
After review and discussion, Commissioner Parkinson made a motion to deny a tax cancellation
for Teton Horizon Holdings. Commissioner Smith seconded and voting was unanimous. The
motion passed.
After review and discussion, Commissioner Parkinson made a motion to approve a tax cancellation
for City of Rexburg (New Jail Property) in the amount of $4,271. Commissioner Smith seconded
and voting was unanimous. The motion passed.
After review and discussion, Commissioner Parkinson made a motion to approve a tax cancellation
in the amount of $2,100 for the property, (Parcel #RP0HRTCR040290) due to hardship.
Commissioner Smith seconded and voting was unanimous. The motion passed.
Horrock’s, Discussion and approval of Frontage Road Contract:
Kelly Hoopes, Horrock’s Engineers, Richard Wilcox, Representative of Reid Canal Company,
along with Wade and Tyler were present to discuss the LHTAC funding delay caused by the recent
federal government shutdown. Despite the delay in FY 2026 funding, the project remains time-
sensitive due to the requirement to turn on irrigation water by May. To keep the project on
schedule, Kelly proposed that the County temporarily cover costs, which would be reimbursed
once LTAC funds are available.
Commissioner Smith asked for justification of the cost range, and Kelly said that the anticipated
cost is between $4,500 and $8,500, depending on the number of contractor inquiries and the need
for plan set amendments by Horrocks. The Reid Canal Company would receive the bill, and the
County would reimburse them accordingly. The bid release is expected before Christmas and bids
will be opened during the fourth week of January at the Reid Canal Company board meeting.
After review and discussion, Commissioner Parkinson made a motion to sign and approve
Addendum #1 for actual cost utility agreement for Frontage Road. Commissioner Smith seconded
and voting was unanimous. The motion passed.
Executive Session: Commissioner Smith made a motion to go into Executive Session at 11:48
a.m. Executive Session Idaho Code § 74-206(1)(b) employee matters and (d) exempt records, Ann
Marie Sorensen, Indigent Clerk. A roll call was taken as follows: Commissioner Smith-yes,
4 | P a g e
Commissioner Parkinson-yes. The motion passed. Commissioner Smith returned to open session
at 12:46 a.m.
After review and discussion, Commissioner Parkinson made a motion to deny Case No.
N2025009. Commissioner Smith seconded and voting was unanimous. The motion passed.
Commissioner Smith adjourned the meeting at 12:46 p.m.
Approved:
Todd Smith, Commissioner
Brent Mendenhall, Commissioner
Dustin Parkinson, Commissioner
Attest:
Kim Muir, County Clerk
Text is extracted by machine from the official file linked on each page; the official file is the record. Sentinel Media, LLC.