Madison County | minutes | meeting 2025-12-08 | Regular Meeting source: https://www.madisoncountyid.gov/Document center/Meeting Minutes/2025/December 8, 2025ab.pdf?t=202512301223300 1 | P a g e Abbreviated Minutes: Complete Set of Minutes Are on File in The Clerk’s Office Madison County Commissioner Meeting Minutes December 8, 2025 Attendees: Todd Smith, Commissioner Chairman Dustin Parkinson, Commissioner Troy Evans, Deputy Prosecuting Attorney Kim Muir, County Clerk Karen Daniels, Deputy Clerk ACTION ITEMS This meeting was streamed electronically. Commissioner Mendenhall was excused. Pledge of Allegiance: By all Invocation: Commissioner Smith Calendar Discussion: Next Commission Meeting: December 22 and 23, 2025 Schedule of Commissioners and reports on various meetings: Commissioner Smith will be in Boise Wednesday and Thursday of this week for LHTAC meetings and out of town next week. Discussion Items: A software presentation was received on December 2nd to replace what Computer Arts currently does for the County. Commissioners and Clerk were impressed with the software that was presented. The transition will be a big lift for employees but will be a good change for the county. Contracts/Documents: After review and discussion, Commissioner Parkinson made a motion to approve the Pathology Agreement with Ada County for autopsies. Commissioner Smith seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Parkinson made a motion to approve the Silver Starlets Contract for the County Fair next year. Commissioner Smith seconded and voting was unanimous. The motion passed. 2 | P a g e After review and discussion, Commissioner Parkinson made a motion to approve the MHM Contract for the new Fairground design for $31,400, plus expenses. Commissioner Smith seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Parkinson made a motion to approve the Eventhub Agreement for the Fairgrounds, this is vendor software, used for the rodeo. Commissioner Smith seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Parkinson made a motion to approve the CivicPlus Master Services Agreement. Commissioner Smith seconded and voting was unanimous. The motion passed. Routine Matters: After review and discussion, Commissioner Parkinson made a motion to approve the claims presented by the Clerk in the amount of $172,210.63. Commissioner Smith seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Parkinson made a motion to approve the Commission meeting minutes for November 24, 2025. Commissioner Smith seconded and voting was unanimous. The motion passed. Personnel Actions: After review and discussion, Commissioner Parkinson made a motion to approve the Personnel Actions. Commissioner Smith seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Parkinson made a motion to approve the Certificates of Residency as vetted in the Clerk’s office for Megan Bastedo, Danielle Belinghen, Kody Dalling and Reagan Widerburg. Commissioner Smith seconded and voting was unanimous. The motion passed. Public Comment: No one was present to comment. Sheriff’s Office, Discussion regarding holiday pay and swearing in of new deputies: Sheriff Ball asked to hold off on the holiday pay discussion until Commissioner Mendenhall is back in town as he has led the discussion on this issue. Sheriff Ball swore in Jackson Taito and Ryan Froude from Detention and Luke Terry, a school resource officer, as new deputies for the Madison County Sheriff’s Office. The Commissioners were able to meet with their families as well. David Merrill , Rexburg Soup Kitchen: David expressed a need for additional storage space, particularly to store dry goods donated to the soup kitchen. To address this need, he asked if it would be possible to place a storage container on the premises of the Veteran’s Building—which will be a small trailer that you can connect to a vehicle. He noted that the program is experiencing significant growth in both the number of meals being served and the number of volunteers participating. Commissioner Smith plans to visit with 3 | P a g e Evan at the fairgrounds this week to further discuss the possibility and logistics of placing the trailer. Matt Nielson, Discussion regarding additions to the Golf Course: This discussion will be on a future agenda. Morgan Thompson with Seth Moeller, Graphic Design presentation on County logo: Seth submitted a bid that came in at half the cost of a competing proposal. He has been asked to prepare concept sketches for the Commissioners to review. During the discussion, the color scheme and design details were considered. Seth will finalize the concept and present the full design to the Commissioners at the next meeting for review and approval. Shawn Boice, Tax Cancellations – Teton Horizon Holdings, City of Rexburg (New Jail Property) , Hardship-Parcel #RP0HRTCR040290: After review and discussion, Commissioner Parkinson made a motion to deny a tax cancellation for Teton Horizon Holdings. Commissioner Smith seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Parkinson made a motion to approve a tax cancellation for City of Rexburg (New Jail Property) in the amount of $4,271. Commissioner Smith seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Parkinson made a motion to approve a tax cancellation in the amount of $2,100 for the property, (Parcel #RP0HRTCR040290) due to hardship. Commissioner Smith seconded and voting was unanimous. The motion passed. Horrock’s, Discussion and approval of Frontage Road Contract: Kelly Hoopes, Horrock’s Engineers, Richard Wilcox, Representative of Reid Canal Company, along with Wade and Tyler were present to discuss the LHTAC funding delay caused by the recent federal government shutdown. Despite the delay in FY 2026 funding, the project remains time- sensitive due to the requirement to turn on irrigation water by May. To keep the project on schedule, Kelly proposed that the County temporarily cover costs, which would be reimbursed once LTAC funds are available. Commissioner Smith asked for justification of the cost range, and Kelly said that the anticipated cost is between $4,500 and $8,500, depending on the number of contractor inquiries and the need for plan set amendments by Horrocks. The Reid Canal Company would receive the bill, and the County would reimburse them accordingly. The bid release is expected before Christmas and bids will be opened during the fourth week of January at the Reid Canal Company board meeting. After review and discussion, Commissioner Parkinson made a motion to sign and approve Addendum #1 for actual cost utility agreement for Frontage Road. Commissioner Smith seconded and voting was unanimous. The motion passed. Executive Session: Commissioner Smith made a motion to go into Executive Session at 11:48 a.m. Executive Session Idaho Code § 74-206(1)(b) employee matters and (d) exempt records, Ann Marie Sorensen, Indigent Clerk. A roll call was taken as follows: Commissioner Smith-yes, 4 | P a g e Commissioner Parkinson-yes. The motion passed. Commissioner Smith returned to open session at 12:46 a.m. After review and discussion, Commissioner Parkinson made a motion to deny Case No. N2025009. Commissioner Smith seconded and voting was unanimous. The motion passed. Commissioner Smith adjourned the meeting at 12:46 p.m. Approved: Todd Smith, Commissioner Brent Mendenhall, Commissioner Dustin Parkinson, Commissioner Attest: Kim Muir, County Clerk