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minutes meeting date 2025-08-14 · fetched 2026-09-13 · 2737 characters · official file · plain text
Page 1 of 2 Madison County Commissioner Special Meeting Minutes August 14, 2025 Attendees: Todd Smith, Commissioner Chairman Brent Mendenhall, Commissioner Dustin Parkinson, Commissioner Karen Daniels, Deputy Clerk ACTION ITEMS Calendar Discussion: The next regularly scheduled Commission Meeting will be held on August 25, 2025. Discussion Items: Appoint new P & Z and Hospital Board members: This will be discussed on a future agenda. HRA Funding for FY2026: There was a discussion about aligning the HRA (Health Reimbursement Arrangement) and FSA (Flexible Spending Account) plan periods with the County’s Fiscal Year, instead of the current calendar year schedule. This change would help improve consistency with budgeting and financial planning cycles. Brian McKellar, Insurance Discussion: The Commissioners discussed whether to adjust the percentage employees pay toward their health insurance, but ultimately decided to keep it at its current level. Brian recommended shifting the health plan to align with the County’s Fiscal Year, rather than the calendar year, in order to streamline budgeting processes. There was also discussion about the 30-day waiting period for new employees to receive insurance benefits, for administrative consistency, it was decided to maintain the current 30-day delay after hire before coverage begins. The Commissioners discussed administrative leave and confirmed that if an employee is on leave but remains on the payroll, they will continue to receive insurance benefits. Brian also outlined plans for upcoming employee insurance meetings, noting that one session will be recorded so that employees or their family members who are unable to attend can view it later. There was also discussion about the prescription drug coverage in the new insurance plan. It was confirmed that only FDA-approved medications will be included. Commissioner Parkinson expressed appreciation to Brian, Ann Marie, and Kim for their dedication and hard work in navigating these complex insurance changes. After review and discussion, Commissioner Mendenhall made a motion to approve the contracts with APTA health, noting that Madison County is going self-insured. Commissioner Parkinson seconded and voting was unanimous. The motion passed. Page 2 of 2 After review and discussion, Commissioner Mendenhall made a motion to approve the Delta Dental for FY2026 coverages. Commissioner Smith seconded and voting was unanimous. The motion passed. Commissioner Smith adjourned the meeting at 9:26 a.m. Approved: Todd Smith, Commissioner Brent Mendenhall, Commissioner Dustin Parkinson, Commissioner Attest: Kim Muir, County Clerk
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