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minutes meeting date 2026-07-27 · fetched 2026-09-13 · 9715 characters · read by OCR, check numbers against the source · official file · plain text
Page 1 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES JULY 27, 2026 Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young via Zoom, Chairman Hancock, Prosecutor Paul Butikofer, Emergency Management Rebecca Squires, Clerk Melanie Smoot; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Kimberly Murphy. Prayer offered by Melanie Smoot. Recording available at https://icgov.us/AgendaCenter 9:00:13 AM ELECTED OFFICIALS - DEPARTMENT HEADS STAFF MEETING 9:00:16 AM Sheriff Anderson — business as usual. Martin Jones, Parks & Recreation — business as usual. It's been a stellar year, and they had another $20,000 weekend. Rhett Hansen, Noxious Weeds — business as usual, the backpack program has been very popular this year. Deanna Poulson, Extension — Last month, there were over 120 participants at the 4H Alpine Camp. They have been busy gearing up for the Mud Lake fair next week and the Jefferson County fair on August 10 through 15. Kristine Lund, Treasurer — working on processing delinquent notices and setting an auction date. Tammy Adkins, Probation - business as usual, she has one employee at POST in Boise. Milton Ollerton, Planning & Zoning — staying busy, working on processing about 60 land use files. Mike Carter, Public Works — the Road & Bridge crew is working on chipping. Solid Waste is staying busy. Garn Herrick, IT - business as usual. Only two employees failed the phishing tests. Jessica Roach, Assessor — business as usual, the appraisal team is in Boise for training all week. Rebecca Squires, HR — as a reminder, any regrades need to have updated job descriptions. Paul Butikofer, Prosecutor — business as usual, keeping busy. Melanie Smoot, Clerk - Elections are prepping for the election in November. There have been some staffing changes and there are two new court clerks. Commissioner Young — expressed appreciation for county employees & officials. Commissioner Clark - The commissioners will be attending the District Six Elected Officials meeting in Salmon on Wednesday. Chairman Hancock — discussed the status of the budget, it's still being worked on and they are hoping to do a COLA if possible. PROBATION - TAMMY ADKINS PROBATION QUARTERLY REPORT 9:56:24 AM Tammy Adkins — presented the department's quarterly report and provided an overview of staffing, caseloads, detention expenditures, and diversion activities. Exhibit A. Detention expenses totaled approximately $18,000 through June, a significant decrease from previous costs associated with 5C juvenile detention. IDJC PASSTHROUGH FUNDS AGREEMENT FOR JCA & CIGARETTE/TOBACCO TAX FUNDING -— (ACTION ITEM) IDJC PASSTHROUGH FUNDS AGREEMENT FOR CBAS & SUDS - (ACTION ITEM) 9:25:48 AM Tammy Adkins presented the annual pass-through funding agreements for Juvenile Corrections Act (JCA) funding and cigarette and tobacco tax funding. She explained that the funding amounts remained unchanged, although the payment schedule had been modified. Tammy also presented the pass-through funding agreement for community-based alternative services (CBAS) and substance use disorder services (SUDS). Legal counsel reviewed the agreements prior to presentation. 9:26:54 AM Motion by Commissioner Clark to approve the passthrough fund recipient agreement with IDJC. Second by Chairman Hancock. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock - aye. Motion passed. 9:27:25 AM Motion by Commissioner Clark to approve the passthrough fund recipient agreement for JCA and Cigarette Tobacco tax funding through IDJC. Second by Chairman Hancock. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. MANAGEMENT AND ORGANIZATION OF 5C COLLECTIONS AFTER CLOSURE - DISCUSSION AND DECISION - (ACTION ITEM) 9:29:40 AM Tammy Adkins — discussed outstanding collections related to the closure of the 5-C juvenile detention program and explained that responsibility for collection efforts had not been clearly established. Commissioners discussed outstanding balances, collection procedures, legal requirements, and the possibility of contracting with a third-party collection agency. The matter was tabled pending additional information. COMMISSIONERS APPROVE CLAIMS - (ACTION ITEM) Commissioner Meeting Minutes JULY 27, 2026 Page 2 11:45:01 AM Motion by Commissioner Clark to approve the claims from July 18, 2026 through July 24, 2026 for $82,928.02. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young —- aye, Chairman Hancock - aye. Motion passed. APPROVE CERTIFICATES OF RESIDENCY - (ACTION ITEM) 11:45:30 AM _ none today. APPROVE COMMISSIONER MEETING MINUTES - (ACTION ITEM) 11:46:15 AM Motion by Commissioner Young to approve the commissioner meeting minutes for July 20, 2026. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. BUDGET DISCUSSION 11:46:52 AM Melanie Smoot — provided an update on the budget. She is verifying revenues and should have it done by the end of the week. PUBLIC WORKS - MIKE CARTER - PLANNING & ZONING - MILTON OLLERTON PUBLIC HEARING - TO APPROVE VARIANCE APPLICATION - (ACTION ITEM) o APPLYING FOR A VARIANCE TO ALLOW AN ACCESS LOCATED CLOSER THAN THE REQUIRED MINIMUM DISTANCE OF 200 FT. - ACCESS FOR THE PARCEL WAS APPROVED OFF OF A PRIVATE ROAD LOCATED TO THE SOUTH OF THE PROPERTY - LOCATED OFF 4700 E 10:02:15 AM Mike Carter and Milton Ollerton — presented the variance request and reviewed the staff report. Mike explained that the property owners had originally anticipated accessing their property from a private road located to the south but had encountered difficulties obtaining access. As a result, the applicants requested a variance to allow direct access from 4700 East at a location approximately 160 feet from an existing access point. The proposed location meets sight-distance and safety requirements but the request did not satisfy the county's standard 200-foot spacing requirements for roadway access. Chase Hendricks reviewed the legal requirements for granting a variance and discussed the need to demonstrate unique circumstances specific to the property. Richard and Denise Schnieder testified that they purchased the property with the understanding that they would have independent access to the parcel and described the difficulties they had encountered in securing access through the private road. They stated that they preferred to maintain direct access from their property rather than participate in the private road arrangement. Neil Brown,4662 E 250 N — provided testimony regarding previous verbal agreements, made with the prior landowner, concerning road construction and cost-sharing arrangements and expressed a willingness to work toward a reasonable solution. Following public testimony, the Board discussed the importance of maintaining consistent access standards and noted that similar access requests had previously been denied in the same area. Commissioners expressed support for pursuing mediation to determine whether a mutually agreeable solution could be reached. 10:59:22 AM Motion by Commissioner Clark to table the variance with the recommendation to proceed with mediation through the Prosecutor’s office. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. SOLID WASTE - MIKE CARTER - BRANDY WARD SOLID WASTE FEES DISCUSSION 11:01:45 AM Mike Carter and Brandy Ward — discussed the possibility of implementing commercial solid waste fees. Jefferson County is currently the only county in the area not charging commercial haulers and stated that the fees could help increase landfill revenues without increasing household fees. Commissioners discussed the need for a clear definition of “commercial” waste, including how agricultural operations would be treated, before moving forward with a public hearing. PLANNING & ZONING - MILTON OLLERTON UPDATE o BUDGET REVIEW/JOB DESCRIPTIONS 11:22:14 AM Milton Ollerton - provided an update on the department budget and upcoming job description changes for the Planning Technician/Administrative Assistant and Senior Planner positions. One intern position will end at the end of July. The department is also working toward commercial certification for several inspectors. o PERMIT UPDATE o 11:26:01AM Milton Ollerton - Building permits are down approximately 20%, while HVAC permits are up. Overall revenues are ahead of last year, though the mix has shifted. The department is exploring options for plumbing and electrical permitting but has had difficulty finding qualified personnel. Commissioner Meeting Minutes JULY 27, 2026 Page 3 o COMPLIANCE UPDATE 11:26:55 AM _ Milton Ollerton - The department has received 73 reported violations, including RVs on properties and potential illegal land splits. COMMISSIONERS e EXECUTIVE SESSION: THE BOARD MAY ENTER INTO AN EXECUTIVE SESSION PURSUANT TO IDAHO CODE § 74-206(1)(B) - PERSONNEL - (ACTION ITEM) e The Board did not enter into executive session. Motion to by. Second by. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 11:52:10 AM Motion by Commissioner Clark to adjourn at 11:52. Second by Commissioner Young. All in favor - aye. Motion passed. Date oh este Senet ui Chairman of the Board F At coon Ser, ‘ ise “Ot Clerk of the Boan FEO ERE Date oe iN= 2S. COOUNN 95 SAR --* orn CB oS 4/9 l2g CFOS Ne eee Ne) .% County Clerk “pare oF My Date Commissioner Meeting Minutes JULY 27, 2026
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