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minutes meeting date 2026-08-03 · fetched 2026-09-13 · 5299 characters · read by OCR, check numbers against the source · official file · plain text
Page 1 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES AUGUST 3, 2026 Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paul Butikofer, Emergency Management Rebecca Squires; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Chairman Hancock. Prayer offered by Commissioner Young. Recording available at https://icgov.us/AgendaCenter IT - GARN HERRICK COMPUTER ARTS/HARRIS ANNUAL CONTRACT RENEWAL - (4 ) 9:02:50 AM Garn Herrick — presented the annual renewal for Cae nis 5 a and law enforcement software. The renewal is approximately $14,000 higher than last year, with the current system being maintained until the anticipated transition to new software at the beginning of the calendar year. 9:08:55 AM Motion by Commissioner Young to approve the contract and annual renewal with Computer Art for total of $176,487.55. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock - aye. Motion passed. IT - GARN HERRICK - HR - REBECCA SQUIRES & AUDREY MOON HR SOFTWARE DISCUSSION - (4 9:11:25 AM Audrey Moon & Rebecca Squires: — discussed adding the HR module to the County's existing DocuWare system to digitize personnel files and streamline onboarding and document management. The module would provide department heads or designees appropriate access to personnel information and would cost approximately $12,500, including configuration and training. Commissioners discussed the cost and the need to evaluate the County's overall software needs before committing additional funds. No action taken. PARKS & RECREATION — MARTIN JONES APPROVE PURCHASE OF FLAG FOOTBALL NFL GEAR FOR REC LEAGUE - (¢ N 9:21:28 AM Martin Jones — presented the final recreation activity of the season, an NFL- -partnered flag football league. Registration is $95 per participant, with approximately 475 participants expected. The department requested approval to purchase up to $16,000 in equipment, with an anticipated profit of approximately $22,000. 9:28:14 AM Motion by Commissioner Clark to approve purchase of flag football NFL gear for a total of $16,000. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. PLANNING & ZONING - MILTON OLLERTON APPROVE JOINT POWERS AGREEMENT FOR BUILDING, MECHANICAL (HVAC), PLUMBING, AND ELECTRICAL INSPECTION SERVICES - CITY OF LEWISVILLE - 9:29:20 AM Milton Ollerton - presented the Joint Powers Agreement between Jefferson County and the City of Lewisville for inspection services. Following adoption of the applicable ordinances and execution of the agreement, the County will be able to provide inspection services for the city. 9:30:03 AM Motion by Commissioner Young to approve the Joint Powers Agreement between Jefferson County and the City of Lewisville. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. DEPARTMENT UPDATE 9:31:00 AM Milton - completed July with 2 permits ahead of last year and reported strong revenues. Residential and commercial development activity remains steady, with continued interest in commercial projects and land development. PUBLIC WORKS - MIKE CARTER SIGN CONTRACT WITH ROCKY MOUNTAIN POWER FOR STOPLIGHT PROJECT - (ACTION !TEM) 9:35:31 AM Mike Carter — presented a general service contract with Rocky Mountain Power related to providing power for the new stoplight project. The signal has been installed but is awaiting power. 9:40:18 AM Motion by Commissioner Clark to approve the general service contract between Jefferson County and Rocky Mountain Power for $9,506.05. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. Commissioner Meeting Minutes AUGUST 3, 2026 Page 2 COMMISSIONERS e APPROVE CLAIMS -( EN 9:47:31 AM Motion by Commissioner Young to approve the claims for July 25, 2026 through July 31, 2026 for $207,631.30. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock - aye. Motion passed. e APPROVE CERTIFICATES OF RESIDENCY - (/ 9:48:11 AM None e APPROVE COMMISSIONER MEETING MINUTES - (4 9:48:17 AM None. e BUDGET DISCUSSION 9:48:55 AM The Clerk and Board briefly discussed progress on finalizing the budget. e EXECUTIVE SESSION: THE BOARD MAY ENTER INTO AN EXECUTIVE SESSION PURSUANT TO IDAHO CODE § 74-206(1)(B) - PERSONNEL - (ACTIO N 9:57:32 AM Motion by Commissioner Clark to go into executive session 74-206(B). Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 11:10:40 AM Open session. The Board completed a personnel evaluation. No action taken. 11:10:55 AM — Motion by Commissioner Young to adjourn at 11:10. Second by Commissioner Clark. All in favor - aye. Motion passed. ha lovee t Wty, 4/8) 2% airman of the Board SS WWTY CON, “y, Date RR peeseseagge Mg, SS! “Bt Wil Fa! ge FERSOy Ze KAC Clerk of the Bo aaa > COUNTY igs Date 2o3 ee Eee : Hh V2 >< nja TE OF aS County Clerk Commissioner Meeting Minutes AUGUST 3, 2026
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