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minutes meeting date 2025-12-15 · fetched 2026-09-09 · 9028 characters · official file · plain text
BOCC Dec 15 2025 Regular Meeting FREMONT COUNTY COMMISSIONERS MEETING MINUTES December 15, 2025 Present for the meeting were: Commissioners Blair Dance, Rick Hill, and Mark Chandler Also attended by: Clerk Meredith Mattingly and Civil Attorney Blake Hall Commissioner Dance called the meeting to order and welcomed those in attendance. AMENDMENTS TO THE AGENDA Commissioner Hill motioned to amend the agenda for 12-15-2025 to add a resolution to request the clerk to advertise for a courthouse construction manager for the safety addition to the courthouse. Commissioner Chandler seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioner Dance made a motion to amend the agenda for 12-15-2025 to include the presentation of the Veterans Service Star to Lana Davis by Jan Niesh. Commissioner Hill seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioners RE: Swear in Clerk Meredith Mattingly and Clerks – action item Commissioners conducted the swearing in ceremony for Clerk Meredith Mattingly and her Clerks in the Courthouse entryway. Veterans Affairs Samantha Hoversten and Lana Davis RE: Introduction to Commissioners – action item Ms. Davis introduced Samantha Hoversten, our new Veterans Affairs Director. Jan Niesh presented Lana Davis with the Veterans Service Star. Commissioner Dance presented Lana Davis with a token of the BOCC appreciation, a commemorative Flag in a display case, to honor her in all that she has done for the Fremont County Veterans. Weed Supervisor Bryce Fowler and High Country RC&D Shawnee Orr RE: Cost Share Grant Proposal – action item; ATV Surplus – action item; Department Report Mr. Fowler requested ATV replacement and presented 3 bids. He wants to surplus the other 2 ATVs. The ATVs are usually good for 3 years. Commissioner Hill made a motion to approve the purchase of 2 ATVs from Golden Spike in Ashton for $19,498.00 and to approve the surplus of 2 ATVs. Commissioner Chandler seconded the motion. A full voice vote was heard with all commissioners voting in favor. Mr. Fowler and Ms. Orr presented our annual cost share grant proposal for the High Country RC&D in the amount of $336,960.00. One-third of this money comes to Fremont County. High Country RC&D has received this grant for over 20 years- they usually get the full amount, or at least 90%. This year the refund of up to 80% may be received in the first quarter. Commissioner Dance recused himself due to his sitting on the RC&D board. Commissioner Hill made a motion to approve the ISDA Noxious Weed Cost Share Grant 2024 program in the amount of $336,960.00. Commissioner Chandler seconded the motion. A full voice vote was heard with all commissioners voting in favor. Andrew w/ Enterprise Fleet Management RE: Presentation for County Fleet Management – action item Mr. Andrew discussed Fleet Management. Fremont County currently has a fleet management plan with iWorks. He passed out his presentation packet. Mr. Andrew proceeded to make his presentation. Commissioner Dance thanked Mr. Andrew for his presentation. Commissioners RE: Executive Session IC 74-206(1)(a) – action item Commissioner Dance made a motion to go into executive session pursuant to IC 74-206(1)(a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; at 11:00 a.m. Commissioner Hill seconded the motion. A roll call vote was taken with Commissioner Dance voting “Aye”, Commissioner Hill voting “Aye”, and Commissioner Chandler voting “Aye”. Commissioner Dance declared the meeting open at 11:13 a.m. Parks and Rec Director Greg Grant RE: Work Camp/Parks and Rec Snow Removal Contract – action item Mr. Grant presented a contract with Department of Correction for snow removal. We are not required to have porta-potties available. Commissioner Hill made a motion to sign the contract with the Idaho Department of Correction for snow removal. Commissioner Chandler seconded the motion. A full voice vote was heard with all commissioners voting in favor. Assessor Carol Blanchard and Sheriff Bart Quayle RE: Funding Request for Public Records Request Software – action item Ms. Blanchard and Sheriff Quayle discussed the need for a public request software program. Ms. Blanchard and Sheriff Quayle requested that the County move forward with having Justfoia write up a contract. Funding for the software will come from the General Reserve line. Commissioner Hill made a motion to approve the request from Ms. Blanchard and Sheriff Quayle to have Justfoia draw up a contract for the County, with the contract being overviewed by Sheriff Quayle, Ms. Blanchard, Mr. Warnke, Clerk Mattingly, and Ms. Beard. Commissioner Chandler seconded the motion. A full voice vote was heard with all commissioners voting in favor. Fair Board Ange Webster RE: Tractor – action item Ms. Webster discussed purchasing a tractor for use at the fairgrounds. The funding for the tractor would come from PILT, with the fairgrounds making annual payments to Fremont County in the amount of $11,000.00 to replace the funds used to purchase the tractor. Public Works Director Brandon Harris RE: Executive Session IC 74-206(1)(b) – action item; Landfill Loader Purchase – action item Commissioner Dance made a motion to go into executive session pursuant to IC 74-206(1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student; at 1:15 p.m. Commissioner Hill seconded the motion. A roll call vote was taken with Commissioner Dance voting “Aye”, Commissioner Hill voting “Aye”, and Commissioner Chandler voting “Aye”. Commissioner Dance declared the meeting open at 1:53 p.m. Commissioner Dance made a motion to request a donation of time and grant a 30-day leave of absence for employee #2026-05. Commissioner Hill seconded the motion. A full voice vote was heard with all commissioners voting in favor. Mr. Harris discussed purchasing a loader for the landfill from Western States in the amount of $400,318.93. Commissioner Chandler made a motion to accept the bid from Western States for a loader for the Island Park Landfill, contingent on the anticipated surplus, in the amount of $400,318.93. Commissioner Hill seconded the motion. A full voice vote was heard with all commissioners voting in favor. Miscellaneous Commissioner Hill explained that Hummel architect emailed documentation necessary for publishing a Request For Qualifications in regard to the courthouse security expansion. Commissioner Hill made a motion to authorize the clerk to advertise the RFQ for Construction Manager for the courthouse security expansion. Commissioner Chandler seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioner Hill made a motion to approve the claims for December 15, 2025 as presented. Commissioner Chandler seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioner Hill made a motion to approve the minutes from December 8, 2025 as amended. Commissioner Chandler seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioner Hill made a motion to approve the transfer of the 2025-2026 Retail Alcoholic Beverage #38 from Last Chance Gas LLC to RBB Island Park 8 LLC DBA Last Chance General Store. Commissioner Chandler seconded the motion. A full voice vote was heard with all commissioners voting in favor. Clerk Mattingly presented the Annual Road Report for approval. Commissioner Chandler made a motion to accept the 2024 Annual Road Report. Commissioner Hill seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioners discussed the landfill fee for the Upper Valley Bible Church. Commissioner Dance made a motion to deny the request for cancellation of the Landfill fee for the Upper Valley Bible Church. Commissioner Hill seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioner Dance directed Blake Hall to draft a response to the representative of the Upper Valley Bible Church explaining why this is not a tax, but a fee and it will stay in place. Commissioner Hill made a motion to adjourn the meeting at 2:10 p.m. Commissioner Chandler seconded the motion. A full voice vote was heard with all commissioners voting in favor. There being no further business to come before the board the meeting was adjourned. _________________________________ Blair Dance, Chairman Fremont County Commissioner Attest: _____________________________ Meredith Mattingly, Clerk HISTORY Recorded by Min. 611204 Regular Commissioner Meeting 12-15-2025 on 12/29/2025
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