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minutes meeting date 2025-11-17 · fetched 2026-09-09 · 9913 characters · official file · plain text
BOCC Nov 17 2025 Regular Meeting FREMONT COUNTY COMMISSIONERS MEETING MINUTES November 17, 2025 Present for the meeting were: Commissioners Blair Dance, Rick Hill, and Mark Chandler Also attended by: Clerk Abbie Mace, Clerk Elect Meredith Mattingly, Deputy Clerk Kim Fletcher, and Civil Attorney Blake Hall via Zoom Commissioner Dance called the meeting to order and welcomed those in attendance. St. Anthony City Mayor Donald Powell RE: America 250 State Grant – action item Mr. Powell discussed the America 250 State grant and asked the Commissioners if they planned on applying for this grant, or if they might consider applying for it with the city. The City is going to apply for $2500 for fireworks for July 3rd. Commissioner Hill stated they have discussed the grant but haven’t made any plans yet. He asked when the deadline is to apply. Mr. Powell isn’t sure about the deadline, but it is soon. Commissioner Dance would like to table this item and put it on next week’s agenda as an item to discuss. Chief Deputy Treasurer Stacey Hughes RE: Credit Card Approval – action item Ms. Hughes requested a credit card for Meredith Mattingly with a credit limit of $5,000. Clerk Mace recommended raising the limit to $10,000, because there are some departments that don’t have credit cards that we utilize the Clerk’s card for. She believes this is currently the limit of her card. Commissioner Hill made a motion to approve the credit card for Clerk Elect Meredith Mattingly with a credit limit of $10,000, subject to approval of the Treasurer. Commissioner Dance seconded the motion. A full voice vote was heard with all commissioners voting in favor. Deputy Treasurer Josh Lehmkuhl stated the current limit for Clerk Mace’s card is only $5000 so the limit for Clerk Elect Mattingly’s card will only be $5000 as well. Planning and Building Administrator Tom Cluff RE: Clariti Software Purchase – action item; Moose Run Div #1 Minor Plat Amendment – action item Mr. Cluff discussed the Clariti software purchase. He has the contract that the Commissioners already approved in last week’s meeting, it just needs to be signed by all parties. Commissioner Dance signed the contract. Mr. Cluff presented application #25-082 for Carl Holm (Falcon View) Minor Plat Amendment - Moose Run Div #1 – 1st Amended Plat along with Findings of Facts, Conclusions of Law and Decision. Commissioner Chandler made a motion to approve application #25-082 for Carl Holm (Falcon View) Minor Plat Amendment - Moose Run Div #1 – 1st Amended Plat along with Findings of Facts, Conclusions of Law and Decision. Commissioner Hill seconded the motion. A full voice vote was heard with all commissioners voting in favor. Probation Director Darin Burrell RE: Quote for Body Armor – action item; Review Passthrough Agreement Form – action item; Executive Session IC 74-206(1)(b) – action item Mr. Burrell presented a quote from Angel Armor for body armor for 3 vests in the total amount of $2,574.26. These were recommended by the Sheriff and are the same ones that they use. Commissioner Hill made a motion to accept the quote from Angel Armor for the body armor for our Fremont County Probation in the amount of $2574.26. Commissioner Chandler seconded the motion. A full voice vote was heard with all commissioners voting in favor. Mr. Burrell reviewed a passthrough agreement form. The state is asking us to sign an MOA that outlines how the funding streams that come through the counties are spent. We’ve never done it before, and none of the funds are changing. Commissioner Dance made a motion to approve the Passthrough Funds Agreement with the Idaho Department of Juvenile Corrections with the total anticipated distribution being $54,872. Commissioner Hill seconded the motion. A full voice vote was heard with all commissioners voting in favor. Mr. Burrell presented a daily snapshot report of the CBAS program, and the Juvenile probation totals for CFY 2025. Commissioner Dance made a motion to go into executive session pursuant to IC 74-206(1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student; at 10:39 a.m. Commissioner Chandler seconded the motion. A roll call vote was taken with Commissioner Dance voting “Aye”, Commissioner Hill voting “Aye”, and Commissioner Chandler voting “Aye”. Commissioner Dance declared the meeting open at 10:49 a.m. Commissioner Dance made a motion to approve the request for a donation of time for E2025-04. Commissioner Chandler seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioners RE: Security Entrance / Hummel Architects – action item Commissioner Hill introduced Hummel Architects with a proposal to build a security entrance on the west side of the court house. Brian Coleman discussed the contract and what it outlines, as well as the design plans that were discussed in last week’s meeting. It discusses a basic schedule, but a more specific schedule will be developed later; they know the deadline needs to be no later than December of 2026 because we are using ARPA funds to build this entrance. Civil Attorney Blake Hall asked if Hummel Architects will be preparing the bidding documents. Mr. Coleman said the Construction Manager will prepare these documents, and will be the one to reach out to construction companies for bidding, but Hummel will be there as a support through this process. There was a discussion about the process and how the County will be kept involved throughout the project. Commissioner Dance asked if building costs have stabilized or if we can expect them to increase in the next year. Mr. Coleman stated he doesn’t anticipate a lot of inflation in the next year and this project is small, so the cost estimate should stay close to their current estimate. Their estimate included a 15% over and 15% under just for contingency purposes and their price was in the middle. Commissioner Hill made a motion to enter into this contract with Hummel Architects for the architectural work on the new security entrance for the Fremont County Courthouse in the amount of $46,200 to be completed by December 2026, and identify Commissioner Rick Hill as authorized to sign the documents as representative of the Board of Fremont County Commissioners. Commissioner Chandler seconded the motion. A full voice vote was heard with all commissioners voting in favor. 5C Director Kyle Gould RE: 5C Policy and Procedure Change Approval – action item Mr. Gould presented a proposal for new policy and procedure changes at 5C for approval from the Commissioners. This has been sent to Troy Evans, their legal advisor, for review. They are taking everything back to a basic procedure; the center will just be a detention center and no longer be a treatment facility. Commissioner Dance asked if there is anything in this procedure that could be a potential threat to Fremont County. Mr. Gould said no. It has been reviewed by legal, and meets all of the requirements of POST standards. It reverts back to the procedure we had before it was a treatment center, but he has modified it to fit Fremont County’s needs. ICRMP has also reviewed it and feels it is good. He does understand if the Commissioners need more time to review it. Commissioner Chandler made a motion to accept the new policy and procedure for the 5 County Youth Detention Center. Commissioner Hill seconded the motion. A full voice vote was heard with all commissioners voting in favor. Chainey Rhoades LHTAC RE: Road Scholar and Road Master award presentations – action item Mr. Rhoades presented the LHTAC Road Scholar awards for Fremont County to Daniel Hernandez, Brad Larson, Rodney Lusk, Trent Nelson, Sonny Palmer, Chuck Williams, and Harry Worrell, and the Road Master award to Rowdy Rigby. Miscellaneous Commissioner Hill made a motion to approve the claims for November 17, 2025 as presented. Commissioner Chandler seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioner Chandler made a motion to approve the minutes from November 10, 2025 as amended. Commissioner Hill seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioner Hill made a motion to approve the Junior College Application for the College of Eastern Idaho Fall 2025-Spring 2026 academic year for Karlee Klingler. Commissioner Chandler seconded the motion. A full voice vote was heard with all commissioners voting in favor. Commissioner Dance discussed Enterprise Fleet Management through ITD. They would like to do a presentation for us. They are working with Bingham County and another governmental agency in the area, and feel they have something to offer us as well. Clerk Mace stated the last time we talked to a management agency like this, they wanted us to lease our vehicles, but we felt it was best to purchase our fleet vehicles at that time. She doesn’t feel it would hurt to have them make their presentation to see if anything has changed. Commissioner Hill agrees, we could listen to a presentation, and it wouldn’t hurt to allow our department heads to hear it either. Commissioner Dance stated the representative will be contacting him this week, so he’ll direct them to set up an appointment with the Clerk’s. Commissioner Chandler made a motion to adjourn the meeting at 12:16 p.m. Commissioner Hill seconded the motion. A full voice vote was heard with all commissioners voting in favor. There being no further business to come before the board the meeting was adjourned. _________________________________ Blair Dance, Chairman Fremont County Commissioner Attest: _____________________________ Abbie Mace, Clerk HISTORY Recorded by Min. 610734 Regular Commissioner Meeting 11-17-2025 on 11/24/2025
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