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minutes meeting date 2026-09-28 · fetched 2026-11-08 · 28430 characters · read by OCR, check numbers against the source · official file · plain text
Page 1 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES SEPTEMBER 28, 2026 Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock Civil Attorney Chase Hendricks, Emergency Management Rebecca Squires, Clerk Melanie Smoot; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Commissioner Young. Prayer offered by Chairman Hancock. Recording available at https://icgov.us/AgendaCenter 9:00:10 AM ELECTED OFFICIALS - DEPARTMENT HEADS STAFF MEETING 9:01:45 AM Martin Jones, Parks & Recreation — busy closing out the summer season, there will be three more events, the Halloween cancer run/walk, the Turkey Trot, and Christmas at the Lake. The flag football season has been wonderful. They will start advertising for basketball registration soon. Garn Herrick, IT - the phone system has been switched at the landfill and is working well. Rhett Hansen, Noxious Weeds - it's been a busy month, roadside crews are still out working and the backpack program is still going strong. Sheriff Steve Anderson — busy as usual. 98 inmates in the jail today. Jessica Roach, Assessor — business as usual. Getting ready to do the new construction occupancy roll. Has been working with the state on the transition to Aumentum. Two employees from the DMV received awards at an ITD leadership training last week — Alicia received Trailblazer of the Year award, and Sherri received the Motor Vehicle Investigation award. Kristine Lund, Treasurer — almost finished with the second cycle of warrants of distraint, hoping to not have an auction. October and November are busy months for her. Milton Ollerton, Planning & Zoning - 63 building permits so far this month, just short 14 for the year to match last years. Brandy Ward, Solid Waste — just trash as normal. Mike Carter, Public Works — for Road & Bridge, they've been super busy trying to get all the paving done before it gets too cold. They'll be working on replacing the bridges at 3600 E and 500 N next month. Sam Scott, Engineer — they are finishing the landfill shop. Working with the Sheriff's office on bids for the boat shed. Joseph Sager, Extension - Deanna is at a national conference this week. The market sale checks are in and the awards night is tonight. Rebecca Squires, HR & Emergency Management - still working on the recovery from the Big Rock fire and the subsequent flooding. She's working with business owners to get SBA assistance. Melanie Smoot, Clerk - congratulated Cora Baker for graduating from the County Officials Institute in Boise last week. Claims from the 2026 budget year need to be brought to the Clerk’s office on the blue sheet, entering claims on the system will take them out of the 2027 budget. Commissioner Young — not much to say, happy with personnel and appreciates all the hard work. Commissioner Clark - Commissioner Young also graduated from the County Officials Institute last week. Appreciates everyone working hard and taking care of our responsibilities. Chairman Hancock — echoes what Commissioner Clark & Young said. Appreciates the good people we have working for the county. SHERIFF’S OFFICE WATERWAYS SHED BID DISCUSSION - (“ TEM) 9:24:07 AM Leland Smith and Sam Scott - presented two bids for the Sheriff's Office Waterways Shed project. Titan Steel submitted a bid of $368,747, including the building, electrical, plumbing connections, insulation, lighting, doors, and furnace, with the bathroom roughed in. M&T Building submitted a bid of $430,579, which included utility connections and a completed bathroom. Neither bid included parking lot work. The project has approximately $244,000 in grant funding, with the initial project estimate at $309,708 after accounting for in-kind contributions, leaving an estimated $60,000 funding gap. Leland reported that approximately $20,000 might be available from Waterways funds, which would reduce the remaining gap to approximately $40,000. The Board also discussed the possibility of using ARPA funds. Commissioners expressed concern about losing the grant while considering the project's overall cost and available funding. Sam reported that the project could begin moving forward once the building package was ordered, with an estimated six- to eight-week lead time. The Board discussed whether to proceed with the existing bids or wait for an additional bid expected from Iron Man, which had contacted the County that morning after several weeks of delay. The Board also discussed the possibility of negotiating with the bidders or conditionally accepting a bid based on the additional proposal. The Board will have a special meeting on Thursday to accept a bid. Commissioner Meeting Minutes September 28, 2026 Page 2 ASSESSOR - JESSICA ROACH APPROVE GIS SPECIALIST CONTRACT - GEOSMITH MAPPING - ERIC SMITH - (ACTION (TEM) 9:32:37 AM Jessica Roach — presented the proposed FY2027 contract with GeoSmith Mapping for GIS specialist services. The contract maintained the prior year's terms, except for the increase in annual amount to $81,000 and an hourly rate of $60, increased from $57 per hour. Roach noted that the arrangement did not include employee benefits and remained cost-effective for the County. 9:34:20 AM Motion by Commissioner Clark to approve the contract with GeoSmith Mapping and Jefferson County for $81,000 for fiscal year 2027 with the hourly rate of $60 an hour. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. APPROVE COMMERCIAL APPRAISAL CONTRACT - ROCKY MOUNTAIN SERVICES - JERAMY DIXON - ( ON ITEM) 9:36:05 AM Jessica Roach — presented the proposed commercial appraisal services agreement with Jeramy Dixon of Rocky Mountain Services. The annual contract amount remained $18,500, while the rate for improved parcels increased from $110 to $125 per parcel. Roach explained that the County was working toward bringing commercial appraisal services in-house, but doing so would require extensive training. The contract remained a cost-effective option for the County. 9:37:10 AM Motion by Commissioner Young to approve the professional services agreement with Jeramy Dixon for $18,500, at the rate of $125 per improved parcel. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. PARKS & RECREATION - MARTIN JONES APPROVE ANNUAL RENEWAL OF RECREATION MANAGEMENT SOFTWARE - ( ' M) 9:38:50 AM Martin Jones — presented the renewal from Civic Plus for recreation management software. Legal counsel has reviewed the agreement. 9:40:20 AM 94020 Motion by Commissioner Clark to approve the recreational management system with Civic Plus for $7,560. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. UPDATE 9:41:57 AM Martin Jones — provided an update on the sports park and the planned recreation sports for the next few months, including volleyball and soccer. EMERGENCY MANAGEMENT - REBECCA SQUIRES APPROVE SHSP GRANT EXPENDITURE FOR VEHICLE CAMERAS - (ACTON ) 9:57:19 AM Rebecca Squires — requested approval to purchase three in-car video systems for new Sheriff's Office vehicles using State Homeland Security Grant funds. The total expenditure will be $10,845 through Premier Vehicle. Squires noted that the grant funds were now available for use. 9:57:52 AM Motion by Commissioner Clark to approve the purchase of three in-care video systems through Premier Vehicle for $10,845. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. APPROVE AMENDMENT TO TYLER TECHNOLOGIES AGREEMENT - (4 9:52:11 AM Rebecca Squires & Mike Miller - presented an amendment to the Tyler Technologies agreement for the computer- aided dispatch (CAD) system used for 911 operations. The amendment corrected the agreement's effective date to October 1 and addressed a coding error in a line item to simplify bookkeeping, resulting in a lower initial payment. 9:56:05 AM Motion by Commissioner Young to approve the amendment to the agreement with Tyler Technologies to change the date to October 1. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. CLERK - MELANIE SMOOT - ELECTIONS APPROVE POLLING LOCATIONS AND BALLOT ORDER NUMBERS - ( /) 9:58:33 AM Melanie Smoot — provided the list of polling locations and the ballot order for approval. Exhibit A. 10:00:33 AM Motion by Commissioner Clark to approve the precinct locations and ballot order for the upcoming election. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. COMMISSIONERS Commissioner Meeting Minutes September 28, 2026 Page 3 e EARLY VOTING PRECINCT DISCUSSION - ( 12:35:35 PM _ The early voting precinct is the Annex meeting room from October 19-30. The October 26 commissioner meeting is cancelled. e APPROVE LEVY RATES - JEFFERSON COUNTY L-1 - ( ) 12:37:17 PM _ The Board reviewed the L-1 report. 12:41:17 PM Motion by Commissioner Clark to approve and certify the county levies for Jefferson County for the 2027 budget year. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE CLAIMS - ( ) 12:58:00 PM Motion by Commissioner Young to approve the claims from September 12, 2026 through September 25, 2026 for $321,077.42. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE CERTIFICATES OF RESIDENCY - ( ) 12:59:40 PM Motion by Commissioner Clark to approve the Certificates of Residency for the Fall 2026 and Spring 2027 semesters at the College of Eastern Idaho for Hilary Vargus-Baca, Jacob Wible, Robert Burns, and Israel Cortez. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 1:00:02 PM Motion by Commissioner Young to approve the Certificates of Residency for the Fall 2026 and Spring 2027 semesters at the College of Southern Idaho for Jacob Wible, Mary Bennett, and Ruth Bennett. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 1:00:42 PM Motion by Commissioner Young to approve the Certificates of Residency for the Fall 2026 and Spring 2027 semesters at the College of Western Idaho for Anahla Hardin and Jacob Wible. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE COMMISSIONER MEETING MINUTES - ( ) 1:01:12 PM Motion by Commissioner Clark to approve the Commissioner Meeting Minutes from August 10, 17, and 19, 2026. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE ALCOHOL CATERING PERMITS - ( 1:02:05 AM Motion by Commissioner Clark to approve the retail alcohol license for Heise. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. Motion by Commissioner Clark to approve the retail alcohol license for Cozy Subs. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. Motion by Commissioner Clark to approve the retail alcohol license for 7N Ranch. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. Motion by Commissioner Clark to approve the retail alcohol license for Broulims. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. Motion by Commissioner Clark to approve the retail alcohol license for the Old Ririe Bar. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE RETAIL ALCOHOL LICENSES - ( 1:06:12 AM Motion by Commissioner Clark to approve the alcohol catering permit for Smokey Bones LLC for September 27, 2026 from 2:00 pm to 11:00 pm. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e DISCUSSION REGARDING DISPOSITION OF THE FORMER MUD LAKE HEALTH DEPARTMENT PROPERTY, INCLUDING DETERMINATION THAT THE PROPERTY IS NO LONGER NECESSARY FOR COUNTY USE, RESOLUTION OF DEED RESTRICTIONS, AND AUTHORIZATION TO PROCEED WITH THE SALE PROCESS UNDER IDAHO CODE § 31-808 - (AC ) 1:06:46 AM The Board discussed the building in Mud Lake. The building is owned by the county, but the land was donated by the City of Mud Lake. Chase Hendricks will reach out to the mayor. COMMISSIONERS Commissioner Meeting Minutes September 28, 2026 Page 4 e PUBLIC HEARING - APPROVE RESOLUTION #2026-45 - ADOPTING COUNTYWIDE FEE SCHEDULE - (40 7/ON (TEN) o ESTABLISHING AND UPDATING FEES FOR COUNTY OFFICES, DEPARTMENTS, BOARDS, COMMISSIONS, FACILITIES, AND SERVICES, INCLUDING NEW ELECTRICAL, PLUMBING, ADMINISTRATIVE PERMIT RENEWAL, ADMINISTRATIVE BOUNDARY ADJUSTMENT, FLOODPLAIN DEVELOPMENT REVIEW, AND PLAN REVIEW FEES, TOGETHER WITH THE OTHER FEES - THE PROPOSED MASTER COUNTY-WIDE FEE SCHEDULE ALSO REVISES PUBLIC-RECORDS AND COURT-RECORD COPYING PROVISIONS TO CONFORM TO CONTROLLING LAW 10:01:37 AM — Chairman Hancock opened a public hearing on Resolution #2026-45, adopting the Countywide Fee Schedule and establishing or updating fees for County offices, departments, boards, commissions, facilities, and services. Proposed changes included new electrical and plumbing permit fees, administrative permit renewal and boundary adjustment fees, floodplain development review and plan review fees, and revisions to public records and court-record copying provisions to conform to applicable law. Commissioner Clark read the proposed changes into the record, including the electrical and plumbing fee schedules, which would mirror current state pricing now that the County is conducting the inspections. Additional changes addressed floodplain reviews, noxious weeds, public records requests, and County Line Landfill fees. No members of the public had signed up to comment. During deliberation, Chairman Hancock explained that the regional landfill had reduced the County's out-of-county hauling revenue. The proposed landfill fee increases were intended to recover costs through user-based fees rather than increasing the overall household fee charged through property taxes. The Board discussed providing notice of the changes before implementation and agreed the updated fees would take effect October 15, 2026. 10:29:01 AM Motion by Commissioner Clark to approve resolution #2026-45, adopting the schedule of countywide fees. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. PLANNING & ZONING - MILTON OLLERTON e PUBLIC HEARING - PRIVATE ROAD VALIDATION - (4 v ITEM) o JEFFERSON COUNTY IS REQUESTING TO VALIDATE AND MAKE PUBLIC A PRIVATE ROAD, N 4154 E, AS SHOWN ON THE COTTONWOOD HOLLOW PLAT RECORDED AT INST # 197160 10:30:35 AM Chairman Hancock — opened a public hearing on the County's request to validate and dedicate N 4154 E, as shown on the Cottonwood Hollow plat recorded under Instrument #197160, as a public road. Milton Ollerton explained that the road's status had been unclear for years. Although the road had been treated and maintained as public, the recorded plat designated it as private. Historical records indicated that a cul-de-sac at the end of the road had been dedicated to the public, but the adjoining road had not. The County had continued plowing and maintaining the road for many years, but could not legally maintain a private road. The proposed validation process would clarify the road’s status and require a survey to establish the public right-of-way and adjust property boundaries as needed. Ollerton noted that a survey and replat could cost approximately $5,300, while surveying the existing road and adjusting property lines could cost approximately $3,200. Public Comments: o Robert Lugar, 494 N 41st: Lugar stated that he had lived in the area since 1992 and recalled residents working with the County in the late 1990s to establish the road as public. Residents contributed financially toward improvements to the road, bridge, and canal. He understood that the road had been approved in 1997, after which County maintenance and snow removal began. He said residents had received no notice that the road was private and noted that the County had treated it as public in later proceedings, including a Planning & Zoning variance hearing. He supported validating the road, even if lot boundaries needed to be adjusted. o Mike Hunter, 496 N 4154 E: Hunter referenced May 29, 1996, Board minutes indicating that the County would accept a portion of N 4154 E if the existing plat was corrected to reflect the as-built cul-de-sac and engineering requirements for widening were met. He stated that residents had treated the road as public since those discussions and believed the remaining requirements could be addressed through a survey and corrected plat. He also raised questions about the applicable legal process and suggested considering a narrower right-of-way to avoid impacts to wells and other existing improvements. o Reed Miller, 483 N 4154 E: Miller described his involvement in the original road review process and recalled coordinating with County officials, including the Road & Bridge supervisor at the time. He said the road was existing, not newly proposed, and that improvements included donated property to widen the bridge and establish the cul-de-sac. He recalled the road being treated as public and maintained for nearly 30 years. Miller questioned why the County was revisiting the issue decades later and stated that none of the current property owners had been involved when the original plat was submitted. o David Youngstrom, 482 N 4154 E: Youngstrom, who had lived in the area since 1986, recalled donating property to widen the bridge. He noted that the road had been chip-sealed, plowed, repaired, and maintained over the years. He believed the road had effectively been treated as public since those improvements were completed and felt the current situation resulted from an oversight. o Sue Brown, 479 N 4154 E: Brown submitted a letter and expressed concern about the potential impacts of surveying and adjusting the road right-of-way. She said existing property improvements, wells, and electrical structures could be affected and asked who would be responsible for relocation costs. She also raised concerns about road treatments potentially affecting her nearby well and questioned how property boundaries and assessments would be handled if lot configurations changed. Brown Commissioner Meeting Minutes September 28, 2026 Page 5 said she did not wish to oppose the broader effort but wanted clarification on the potential costs and impacts to individual property owners. Board Discussion and Action: Milton Ollerton — explained that the County was attempting to correct an issue that had remained unresolved for decades and noted that private roads were not subject to the same County inspection process as public roads. The Commissioners discussed how to validate the road while minimizing impacts to nearby properties. Mike Carter — estimated that the existing road was approximately 20 feet wide and noted that a 50-foot right-of-way could provide sufficient room for future maintenance and repairs, while a 40-foot right-of-way could be restrictive. The Board discussed surveying the existing road, determining the minimum acceptable public right-of-way, and preserving existing wells and other improvements where possible. Commissioners also discussed applying appropriate standards while accounting for the road's history and the conditions under which it was originally developed. 11:15:30 AM Motion by Commissioner Young to approve the road validation for 4154 E. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 11:16:00 AM Motion by Commissioner Young to have the discussed portion of road surveyed to determine what portion is acceptable as public road. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE FINAL PLAT & ROADWAYS - STEELE WATER RANCH DIV. NO. 2 - SUB25-0013 - (Ac M) o APPROVE FINAL PLAT - JIM BERNARD IS APPLYING FOR FINAL PLAT APPROVAL TO FINALIZE 26 LOTS IN STEELE WATER RANCH SUBDIVISION DIV. NO. 2. - THE 1-ACRE LOTS ARE LOCATED IN THE R-1 ZONE OFF ARCHER HIGHWAY (N 4700 E), WITH ACCESS FROM PUBLICLY DEDICATED ROADS AND A PRESSURIZED IRRIGATION SYSTEM o APPROVE RESOLUTION #2026-47 - ACCEPTING STEELE WATER RANCH DIVISION 2 ROADWAYS - (ACTION TEN) 11:18:14 AM — Jenna Huennekens — presented the final plat for Steele Water Ranch Division No. 2, consisting of 26 one-acre lots in the R-1 zone off Archer Highway (N 4700 E). The subdivision would have access from publicly dedicated roads and a pressurized irrigation system. Road & Bridge has reviewed the plat and found the roads acceptable. The irrigation system would be maintained by the homeowners association, with water supplied through the Steele Canal system and a pump drawing from the river, supported by Palisades storage water. 11:22:14 AM Motion by Commissioner Young to approve Steele Water Ranch Division 2 final plat. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. 11:22:45 AM Motion by Commissioner Clark to approve resolution #2026-47, accepting the Steel Water Ranch Division 2 road dedication. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE SHORT PLAT - GOLDEN VALLEY INDUSTRIAL PARK - SUB26-0008 - (A° EM) o RHODEHOUSE IS APPLYING FOR A SHORT PLAT TO CREATE A 6-LOT SUBDIVISION -THE LOTS ARE 1.5 ACRES OR LARGER - LOCATED IN THE LIGHT INDUSTRIAL ZONE OFF OF N BASSETT ROAD - WITH ACCESS FROM AN EXISTING & APPROVED PRIVATE ROAD 11:24:30 AM — Jenna Huennekens and Milton Ollerton — presented the proposed six-lot Golden Valley Industrial Park short plat, with lots of at least 1.5 acres in the Light Industrial zone off N. Bassett Road. Access would be provided by an existing, approved private road. They explained that irrigation water rights were not required for the proposed commercial and industrial uses and that the property was appropriately zoned for the development. The Planning and Zoning Commission unanimously recommended approval. 11:26:14 AM Motion by Commissioner Young to approve the short plat for Golden Valley Industrial Park Division 1. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. e APPROVE SHORT PLAT - EAST SUMMIT - SUB24-0019 - (/ ) o BLAKE GREEN IS APPLYING FOR A SHORT PLAT TO CREATE A 4-LOT SUBDIVISION -THE LOTS ARE LOCATED IN THE R-5 ZONE - NEAR E 75 N - WITH ACCESS FROM AN APPROVED PRIVATE ROAD 11:27:27 AM — Jenna Huennekens — presented the East Summit short plat, originally proposed as a four-lot subdivision in the R-5 zone near E. 75 N. The application had been revised to three lots and would use the previously approved private road serving the area, including the Lavender Hills development. Huennekens explained that the application had been under review for several years and that water shares were available through Enterprise Canal. A 15-foot strip along the eastern boundary had already been deeded to a neighboring property owner to accommodate an existing fence line. The remaining boundary adjustment would be coordinated with the neighboring owner. 11:29:55 AM Motion by Commissioner Clark to approve the short plat for East Summit Division 1. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. Commissioner Meeting Minutes September 28, 2026 Page 6 UPDATE 11:31:47 AM Milton Ollerton - discussed potential future zoning applications in the area near 500 N and 3800 E, where the County had previously rezoned property to R-1. A subsequent application sought a change to Suburban Neighborhood zoning. He explained that the feasibility of development would depend in part on the location of sewer and water infrastructure. He also referenced prior discussions about potential urban renewal planning and infrastructure extending through Rigby toward County Line Road CES - STEVE BROWN INFORMATIONAL PRESENTATION 11:40:40 AM _ Steve Brown - provided an informational overview of CES, a nonprofit cooperative purchasing program based in New Mexico and an elite partner of the Idaho Association of Counties (IAC). He explained that the organization was established approximately 50 years ago through a joint powers agreement to increase purchasing power for participating public entities. Brown discussed CES’s efforts to expand into Idaho and Utah by developing a network of public agency members and local vendors. The program facilitates cooperative purchasing opportunities through requests for proposals (RFPs), with the goal of keeping public funds within Idaho by increasing participation from Idaho-based vendors. Membership has no cost, minimum purchase requirement, or ongoing purchasing obligation. The Board discussed the potential benefit of adding CES as a purchasing resource and the need for legal review of the membership agreement before proceeding. ROAD & BRIDGE - MIKE CARTER DISCUSS TRACTOR REPLACEMENT FOR SCRAPER - (ACTION 11:49:53 AM Mike Carter - presented lease proposals from Case and John Deere for a replacement scraper tractor. Caterpillar no longer offered the required tractors. The Board reviewed lease terms, annual costs, warranty coverage, and end-of-lease purchase options. Carter explained that the Case proposal included a premium warranty with a 4,500-hour limit, while John Deere offered a five- year, 5,000-hour warranty. Warranty coverage was incorporated into the lease payments. The Board discussed differences in service availability, maintenance costs, and warranty coverage, including lessons learned from maintenance expenses associated with the County's Volvo equipment. Commissioner Clark expressed a preference for John Deere based on service support. Carter recommended the four-year John Deere lease as the preferred option. 12:22:22 PM Motion by Commissioner Clark to approve the lease of a John Deere 9Rx 5709rX scraper tractor for a 48- month lease with 1500 annual hours and an annual cost of $195,553.83. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. ENGINEER - SAM SCOTT DISCUSS TRAFFIC STUDY FOR 3800 E 12:26:00 PM — Sam Scott - presented traffic study results for 3800 E. The study indicated that traffic speeds were similar across the measured locations. FINAL INSPECTION OF NEW SHOP AT CIRCULAR BUTTE LANDFILL - TO CREATE A PUNCH-LIST - (ACTION ITEM) 1:09:30 AM The Board, Sam Scott, Kimberly Murphy, and Mike Carter drove to the Circular Butte Landfill to inspect the new shop and to create a punch-list. 4:46:52 PM The Board returned to the meeting room. 4:47:12 AM Motion by Commissioner Clark to adjourn at 4:47 pm. Second by Commissioner Young. All in favor - aye. Motion passed. Commissioner Meeting Minutes September 28, 2026 Page 7 : it) anf 26 Chairman of the Board Date W i Con S) N CO. 14 Enboly Miidydary sy alin Mist, | [/2/2-26 Clerk of the Boa $ SF (cE RSOW'% S Date “2.6 -aw GE (> | County Clerk i ait £s Date STEERS “HWW Commissioner Meeting Minutes September 28, 2026
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