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City Council Work Session

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COUNCIL WORK SESSION AGENDA
City of Idaho Falls
Council Work Session
680 Park Avenue
Monday
November 9, 2026
3:00 P.M.
Mayor
City Council
Jim Francis
Council President, Seat 4
John Radford
Council Seat 5
Kirk Larsen
Council Seat 3
Brandon Lee
Council Seat 2
Jim Freeman
Council Seat 6
Michelle Ziel-Dingman
Council Seat 1
Lisa Burtenshaw
Livestream at www.idahofallsidaho.gov/429/Live-Stream

Work Session
Agenda
Council Chambers
3:00 PM
Monday, November 9, 2026
The public is invited to attend in person or watch via the livestream at https://www.idahofallsidaho.gov/429/Live-Stream.
This meeting may be cancelled or recessed to a later time in accordance with law. If you need communication aids or other
physical accommodations to attend or access this meeting, please contact Linda Lundquist, City Clerk, at (208) 612-8414 or
Lisa Farris, ADA Coordinator, at (208) 612-8323 prior to the meeting.
1.
Call to Order & Roll Call
2.
Agenda
A)
Office of the Mayor
1)
Mayor and Council Reports: Announcements, liaison reports,
events, calendaring, citywide updates, concerns, questions,
proclamations, notes and/or minutes from boards and
commissions (20)
Council Direction to staff (or take other appropriate action)
26-393
Red Ribbon Week
08.20.26 WBR Minutes
Attachments:
B)
Library
1)
Idaho Falls Public Library Roof Replacement (10)
26-451
The City’s Building Maintenance Superintendent determined that the roof should be replaced
to maintain the integrity of the library collection and building. This project will remove the
existing exterior roofing material, replace/repair any damage found underneath the existing
roof, replace worn or damaged insulation and then replace the exterior roof layer with new
material. It is anticipated that the work will be completed by year’s end. A request for quotes
went out in September, with a bid opening Oct. 5, 2026. Seven bids were received, with
Northwest Roof Restoration, LLC. being the lowest responsive, responsible bidder at $225,
508.03.
Approve the bid from Northwest Roof Restoration, LLC for $225,508.03 to replace the library’s
roof (or take other appropriate action).
Action Item(s):
Bid
Proposal
DOPL
Attachments:
Page 2 of 5

Work Session
Agenda
November 9, 2026
C)
Public Works
1)
City Snow Removal Policy Update (10)
26-431
Attached is a proposed Resolution to amend the City of Idaho Falls Snow and Ice Control
Policies and Procedures Manual. The policy has been updated to reflect minor changes to
improve snow removal efficiencies due to recent storm drainage upgrades on Local streets in
West Idaho Falls. Please see attached maps.
Council Direction to Staff (or take other appropriate action).
Action Item(s):
Resolution
Policy
Map
Snow Plow Changes Map
snow priority map
Attachments:
D)
Human Resources
1)
Proposed revisions to four Personnel Policies (20)
26-427
Human Resources requests Council review, at first reading, of proposed revisions to four
Personnel Policies: 270 (Reduction in Force), 310 (Disciplinary Actions and Terminations), 450
(Education), and 510 (Overtime, Comp-Time, and Timekeeping for Exempt Employees). Per
Section 4 of the Personnel Policy Manual, employees will be given thirty (30) days’ notice and
an opportunity to comment before the policies return to Council for final approval. A
summary of the changes and the proposed policies, shown with tracked changes, are
attached.
Purpose. To update the Personnel Policy Manual for compliance with state and federal law, to
clarify employee benefits and return-to-work rights during education leave, to define the
authority and approvals for reductions in force, and to align pay for exempt employees
performing emergency response with hourly employees.
Council direction to staff (or take other appropriate action).
Action Item(s):
File Changes and Summary
Attachments:
E)
Fire Department
1)
Feasibility Study RFQ Update - City of Idaho Falls (IFFD) and
Bonneville Co Fire District #1 (BCFD1) (15)
26-442
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Work Session
Agenda
November 9, 2026
1. RFQ for a feasibility study evaluating a Joint Powers Agreement and merger
options between the City of Idaho Falls (IFFD) and Bonneville County Fire
District #1
o
RFQ issued September 10, 2026
o
Closed October 1, 2026
2. Responding companies (3):
o
AP Triton, LLC, Sheridan, WY
o
ESCI (Emergency Services Consulting International), Chantilly, VA
o
Adelle Way Inc (Adelleway.com), St. Petersburg, FL
3. Evaluation committee: both Fire Chiefs (Molbert and Olson) and one member
from each governing body (Larsen and Kirkham)
4. Study costs will be shared equally with the District, with a combined cost not to
exceed $100,000 under the Fire Protection Joint Services Agreement.
o
We are targeting selecting a firm and moving to contract in the coming
weeks
o
The primary goal is to start the study before the end of the calendar year
5. Proposed timeframes vary by firm
6. The study’s purpose is to provide objective analysis from an independent third
party to inform our path forward as we plan for the future between our two
agencies.
Council direction to staff (or take other appropriate action)
Action Item(s):
F)
Police Department
1)
MERF vehicle replacements and add to fleet (20)
26-432
City Council approved the budget for MERF vehicle replacements for the police fleet as well as
two add-to-fleet vehicles out of impact fees. The number of vehicles and the dollar amounts
for both the replacement vehicles and the add-to-fleet vehicles are worked on collaboratively
between IFPD and the City Finance Department.
We are requesting City Council authorization for a not-to-exceed number so IFPD can lease
the replacement vehicles and purchase the add-to-fleet vehicles.
Authorize a not-to-exceed number for the lease and purchase of IFPD police vehicles (or take
other appropriate action).
Action Item(s):
2)
Automated License Plate Readers (90)
26-433
IFPD implemented Automated License Plate Readers (ALPR) about 2 years ago. In that time,
there have been hundreds of successful outcomes; kidnapped victims located, wanted felons
arrested, victims protected, stolen property recovered, and suspects identified. ALPRs have
Page 4 of 5

Work Session
Agenda
November 9, 2026
been the most innovative, cost-effective, and valuable law enforcement tool IFPD has
implemented in decades.
There are many issues and decisions to be made regarding the use of ALPRs, including cost,
misuse of data, data storage, ownership and availability of data, data sharing, auditing, and
transparency.
IFPD will share information regarding ALPRs, how they work, internal policy, outcomes,
recommendations for a model ALPR ordinance, and information on various ALPR providing
companies.
Council direction to staff (or take other appropriate action)
Action Item(s):
3.
Announcements
4.
Adjournment
Page 5 of 5

Memorandum
File #: 26-393
Work Session
DATE: Monday, October 5, 2026
AGENDA: Work Session
FROM: Mayor Burtenshaw
DEPARTMENT: Mayor's Office
Title
Mayor and Council Reports: Announcements, liaison reports, events, calendaring, citywide updates, concerns,
questions, proclamations, notes and/or minutes from boards and commissions (20)
Council Direction to staff (or take other appropriate action)
City of Idaho Falls
Printed on 11/6/2026
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RETURN TO AGENDA

eC OOOSONS TF ™_____

PROCLAMATION
na

alcohol and drug abuse affect individuals, families, and communities across the nation; and

it is imperative that visible, unified efforts by community members be launched to prevent

drug abuse; and

Red Ribbon Week offers citizens the opportunity to demonstrate commitment to drug-
free lifestyles; and

Red Ribbon Week is celebrated in schools and communities across the nation on October
23-31; and

businesses, government, law enforcement, media, health care providers, religious
institutions, schools, and other community-based organizations demonstrate their
commitment to healthy, drug-free lifestyles by wearing red ribbons, bracelets, and clothing,

and participating in drug prevention activities in the community.

NOW THEREFORE, I, LISA BURTENSHAW, MAYOR of the City of Idaho Falls, do hereby

proclaim the week of October 23-31, 2026, to be

Red Ribbon Week

in the City of Idaho Falls and encourage citizens to participate in drug prevention education activities, not
only during Red Ribbon Week, but also throughout the year, making a visible statement that our

community is strongly committed to a drug-free lifestyle.

IN WITNESS WHEREOF, I have hereunto set
my hand and caused the seal of the City of Idaho
Falls to be affixed on this 19" day of October Two

Thousand Twenty-six.

Lids Pawcataw

Lisa Burtenshaw, Mayor
City of Idaho Falls

WAR BONNET ROUND UP RODEO ADVISORY COMMITTEE
Thursday, August 20th, 2026
The Good, Bad, Ugly Meeting
Recreation Center
11:00 a.m.

Members in Attendance: K. Staten, K. Jones, S. Woolstenhulme, B. Skinner, P. Holm, T.
Fonnesbeck, H. Egbert, H. Pettingill, J. Stephens, T. Smith, J. Moad, R. Abreo, M. Warnke, B.
Robertson

Members not in Attendance: R. Buchan, C. Price

Call to Order
K. Jones called the meeting to order at 11:07 a.m.

Action Items
Approval of the July 23rd Minutes
• B. Skinner moved to approve the July 23rd meeting minutes. S. Woolstenhulme
seconded. All in favor.

Director Updates – P. Holm
P. Holm reported on the following:
• He met with Del Mark regarding the sponsorship for the Wilderness Circuit. The cost of
the sponsorship was $2500.00. There was board discussion on it.
The Good
• We had a record year for sponsorships thanks to K. Staten.
• Wednesday’s slack was good, and it was a great day for the rotary and media.
• The opening segment of the rodeo was awesome.
• We had full performances all three nights.
• Security was great this year and Duston with Trident did great.
• He received amazing feedback on the hospitality tent food.

The Bad
• He noticed quite a few kids back by the chutes, clogging up the area one night when he
was trying to give a tour.
• Slack was too long. Do we need to limit contestants? The rodeo secretary asked for more
money due to the workload. Also, we now owe Jason Clemens $23,000 for the stock he
provided.
• ADA accommodations was a struggle.
• There was almost an accident with royalty and a truck.
• We need to add the City Council segment to the PRCA event instead of having them during
pre-rodeo time.
• The television commercials were announcing the Recreation Center ticket location as the
“Idaho Falls Parks & Rec” which is not an actual location.
• We need to re-evaluate our ticket outlets. The Cross-Country store only sold 27 tickets out
of 600.
The Ugly
• The city changed software and accidentally mailed out half of the contractor payments
before the rodeo, and other payments were delayed.

Chair Report/Production – K. Jones
K. Jones reported the following:
• She announced the dates of this year’s PRCA convention. November 30th, and December
1st – 2nd. The first performance will be on December 3rd. She asked committee members
to let her know if they will be going by the first week of September.
The Good
• The opening segment was powerful.
• The drone countdown on the screen was epic.
• B. Robertson did a great job handling the horses with the opening segment and the herd
selection was superior.
• She has been receiving wonderful feedback on our ground quality. They appreciate the
hand raking.
The Bad
• Someone moved a flag girl’s truck and trailer without her permission. Dustin with Trident,
did extra patrols in the back following the incident.
• The pyro fencing during Wednesday’s event. She suggested that we install it after the
Kick-Off in the future.
• Lack of access to arena records.
• We needed more water runners. There was not enough water back by the stage.
• The incident with the volunteers Steve, Caleb, and Todd. Following discussion on this
issue, K. Staten motioned we release them from volunteering in the future. B. Skinner
seconded. All in favor.
• The royalty parents need to be placed on the east side in the future.
• The window of the Toyota truck was left open all night during the event.
• Entourages going behind the chutes need to be in proper dress code during the PRCA
event.

• The EMT’s need to be located behind the chutes going forward.
The Ugly
• None.

Committee Reports
Tribal Relations – S. Woolstenhulme
S. Woolstenhulme reported the following:
The Good
• There were no complaints from any of the tribal participants, and they took their horses
home every night, so we didn’t have to board them.
• She received a lot of great feedback on the tribal segment.
• This was the best rodeo she’s worked in ten years.
The Expected
• There were last minute arrivals of tribal participants, especially on Thursday.
• The tribal members asked for cash payments this year.
The Bad
• The timing was off for the drummers, and there were only two drummers on Thursday.
• She was down two of her helpers this year and had to scramble for replacements.

Military Affairs/American Legion – B. Skinner
B. Skinner reported the following:
The Good
• The rodeo staff did an amazing job, there were no overflowing garbage cans, or lack of
help.
• The drawing of NRP tickets and the rifle in front of the audience.
• Flag displays in the arena.
• The reenlistment segment of the show.
• The “Bob’s Burgers” sign was great.
The Bad
• He received feedback about a lot of dust back in the alleyways.
• It was 130 degrees in the kitchen, luckily he had enough volunteers that he was able to
rotate them in and out.
• The announcer did not make more than one request for veteran volunteers from the
audience to help with the flag.
• People with general admission tickets kept asking him where section 13 was, as it was
printed on all the general admission tickets.
The Ugly
• None.

Chair/Hospitality/Sponsorship – K. Staten
K. Staten reported the following:
The Good
• The handicapped trailer parking was a huge win.

• The tents behind the chutes were welcomed and people were grateful.
• The bunting looked amazing and everything looked so well put together at the drive into
the grounds.
• The extra bounce houses were great.
• The flag girls did an amazing job.
• Wednesday night had great attendance and a lot of action in the arena.
• The vendor layout flowed nicely.
• Installing the banners on Friday, before the event, was very good and she loved the CRC
volunteers.
• The mascots were good.
• Royalty did an amazing job this year and really stepped up.
• She received sponsor feedback that they’ve being impressed with the growth of our show.
• Security did a great job.
The Bad
• Paying for a band on Wednesday night was unnecessary as there was so much else going
on.
• We were delivered unusable hay this year and she will be switching to a new supplier.
• There were people walking around the south side of the track and coming into hospitality.
• No feminine hygiene product dispensers in the bathroom. She also suggested that we
bring the changing table furniture from the Activity Center and place it behind the rifle
ticket area in the grandstands next year.
The Ugly
• None

Marketing/Advertising/Tickets – R. Buchan (absent)

Facilities & Grounds & Security – J. Stephens & J. Moad
J. Moad and J. Stephens reported the following:
The Good
• B. Skinner fed the staff, which was much appreciated.
• Having the extra water truck was awesome.
The Bad
• The hand-washing stations aren’t being used, and we are paying a lot of money for them.
• Jacob was concerned about some child who was under the tractor that he luckily saw in
time. In the future we need some signage about where kids and adults can and cannot
linger.
• Contestants were hanging their ropes all over the tractor. They were also tying their
horses to the gate.
• There were problems getting the side by sides running.
• There were power issues.
The Ugly
• During one of the nights of the rodeo, the ADA section was filled up by a retirement center
group so there was no room for the people in wheelchairs.

Security – T. Smith
T. Smith reported the following:
The Good
Everyone had a very positive attitude.
The Bad
• Traffic control needs tightened up next year.
• The staff driving the UTV to stock the bar on the westside was driving too fast through
the crowd.
• They had to get the ice trailer a few times during the event. Perhaps we should consider
purchasing a second ice chest, so we have one on both sides.
The Ugly
• None.

Communications/Public Information – H. Egbert
H. Egbert reported the following:
The Good
• The media day press conference went very well.
• She had a great time during the event, and everyone was so friendly and helpful.
The Bad
• She encountered a lot of people back in the stage area going back and forth from the east
side to the west side. She also had people telling her they were lost, and they were not
where they should be. We may need to add a couple of security personnel to man those
gate accesses and add signage with maps.
• We should try to find a better location for the media tent. There was committee
discussion on tent logistics and a strategy to catch more of the contestants.
The Ugly
• None.

Youth Rodeo/Family Night – R. Abreo
R. Abreo reported the following:
The Good
• Everything went great during the youth rodeo segment and Tanner was amazing.
• Registrations went well, and he had plenty of staff strategically placed for each required
duty.
• The kid zone was great, and the Hoops Trailer vendor wants to be involved every night
of the event next year.
The Bad
• None.
The Ugly
• None.

Livestock Welfare – B. Robertson

B. Robertson reported the following:
The Good
• J. Moad and the ground’s crew did an amazing job with dust control.
• Slack went very well despite the large numbers.
• His workers loved the contestant tent.
• There were approximately sixty-six Break-away Jackpot contestants. The event went
well and the contestants appreciated the grab bags.
The Bad
• There was some confusion during the youth rodeo regarding the performance logs.
• During the rodeo practice nights, there was trouble with finding the horses.
• There were some issues with Break-away contestants trying to get from our event to
another rodeo.
The Ugly
• He had some workers that were not getting a long and it became an issue.

Finance – C. Price (absent)

Outreach – T. Fonnesbeck
T. Fonnesbeck reported the following:
The Good
• The contracted personnel’s attitudes were superior.
• Our clown/barrelman Kyle Lamon was super helpful and did great controlling the crowd.
• He had great volunteers.
• The Wednesday night attendance was amazing and there were a lot of kids enjoying the
kid’s zone.
• The royalty was phenomenal. The princesses were his best helpers during the youth
rodeo.
• He received a lot of complements on the chamber’s After-Hours event.
• Jason Clemens had his dog there two nights, which was helpful for wrangling the sheep.
• The Mutton Bustin qualifier went off without a hitch.
• He received feedback from a contestant who told him our rodeo makes contestants feel
welcome and is easier to access than others.
• His sister-in-law and brother brought their team and were very happy participating.
• Rodeo 101 had both good and bad. He had roping dummies and a horseshoe stand
where kids could learn how to make horseshoes. His other informational stands were
not as popular. The interactive booths were the best. He will tweak it next year.
The Bad
• One of the CRC volunteers was trying to interact with the crowd by trying to do “the
wave”, but unfortunately he came off as more of an interruption then helpful. T.
Fonnesbeck received an attendee complaint about this.
The Ugly
None.

Observation Engineer – M. Warnke
M. Warnke reported the following:
The Good
• For an event as large as the War Bonnet, he didn’t see anything to critique.
• The grand entry with the flags was great.
The Bad
• During Saturday night’s show, the parents of one of our royalty girls went into the arena
after her horse started acting up and stayed there with her. This needs to be addressed.
The Ugly
None.

Adjournment
Meeting adjourned at 12:44 pm.

Next Meeting to be held Thursday, October 22.

Memorandum
File #: 26-451
Work Session
DATE: Wednesday, November 4, 2026
AGENDA: Work Session
FROM: Robert Wright, Library Director
DEPARTMENT: Library
Title
Idaho Falls Public Library Roof Replacement (10)
Action
Approve the bid from Northwest Roof Restoration, LLC for $225,508.03 to replace the library’s roof (or take
other appropriate action).
Description, Background Information, Purpose:
The City’s Building Maintenance Superintendent determined that the roof should be replaced to maintain the
integrity of the library collection and building. This project will remove the existing exterior roofing material,
replace/repair any damage found underneath the existing roof, replace worn or damaged insulation and then
replace the exterior roof layer with new material. It is anticipated that the work will be completed by year’s
end. A request for quotes went out in September, with a bid opening Oct. 5, 2026. Seven bids were received,
with Northwest Roof Restoration, LLC. being the lowest responsive, responsible bidder at $225, 508.03.
This item has been reviewed by Legal, Finance and the Mayor’s offices.
City of Idaho Falls
Printed on 11/6/2026
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RETURN TO AGENDA

Project:
Number:
IF-26-018
Submitted:
Date:
October 5, 2026
Unit Price
Total
Amount
Exceptions
Unit Price
Total
Amount
Exceptions
1
Base Bid
1
Total
225,500.00
$
225,500.00
$
NO
245,064.00
$
245,064.00
$
YES
2
Additional insulation repair per sq foot
1
SF
2.03
$
2.03
$
NO
4.25
$
4.25
$
3
Additional parapet wood nailer repair per
linear foot
1
LF
6.00
$
6.00
$
NO
12.00
$
12.00
$
TOTAL
225,508.03
$
245,080.25
$
SMITH ROOFING & SIDING LLC
Finance Division
City of Idaho Falls
Finance Department
Bid Tabulation
2026 IFPL Roof Replacement
Item Number
Description
Estimated
Quantity
Unit
NORTHWEST ROOF RESTORATION LLC

Unit Price
Total Amount
Exceptions
Unit Price
Total Amount
Exceptions
Unit Price
Total Amount
Exceptions
245,447.00
$
245,447.00
$
NO
253,000.00
$
253,000.00
$
NO
267,700.00
$
267,700.00
$
NO
1.58
$
1.58
$
NO
5.00
$
5.00
$
NO
4.00
$
4.00
$
NO
6.98
$
6.98
$
NO
10.00
$
10.00
$
NO
10.00
$
10.00
$
NO
245,455.56
$
253,015.00
$
267,714.00
$
THOMAS D. ROBISON ROOFING
CONTRACT WEST ROOFING INC
BRIGGS ROOFING

Unit Price
Total
Amount
Exceptions
Unit Price
Total Amount Exceptions
332,500.00
$
332,500.00
$
NO
423,467.00
$
423,467.00
$
NO
6.00
$
6.00
$
NO
6.00
$
6.00
$
NO
7.00
$
7.00
$
NO
3.00
$
3.00
$
NO
332,513.00
$
423,476.00
$
UPSON COMPANY
SIGNATURE ROOFING, INC

Idaho Falls Public Library Roof Replacement

Invitation for Bids and Bid Proposal |

The City of Idaho Falls (the “City”) invites written bids from licensed Idaho public works contractors for roof
replacement at the Idaho Falls Public Library (“IFPL”), 457 West Broadway, Idaho Falls, Idaho 83402. This is an
informal public works solicitation under Idaho Code § 67-2805(1). Award is subject to the lowest responsive bid
and applicable City approvals.

Bid information

e Bid due: October 5th", 2026 at 5:00pm Mountain Time.

e Submit bids to: https://www.bidnetdirect.com//cityofidahofalls Bids received after the deadline will not be
considered.

e Questions and site visit: Contact Alan Muir, Owner’s Representative, at (208) 390-8705 to arrange a roof
inspection. Submit procurement questions to https://www.bidnetdirect.com//cityofidahofalls by September
30", 2026 at 3:00pm Mountain Time. Written clarifications will be shared with all invited bidders.

e Planned award and notice to proceed: October 12*, 2026.

Project and contract documents

Provide all labor, materials, equipment, supervision, site protection, removal and disposal needed to install a new
mechanically fastened 60 mil white TPO roofing system and cover board over the existing substrate, with
flashings, drainage details, insulation repair, and associated work shown or specified in the contract documents.
The library will remain occupied during construction. Protect the building and maintain a watertight condition at
the end of each workday.

The solicitation package consists of this invitation and bid proposal, the IFPL Roof Replacement Project Manual
(including general conditions), Section 07 5400 Thermoplastic Polyolefin Roofing, the architectural drawings, and
Addendum No. 1 dated September 24, 2026. Addendum No. 1 changes Sheet A2.1 details to 60 mil TPO in place of
80 mil. Written addenda issued by the City control over conflicting earlier requirements.

Bidders should inspect existing conditions, verify dimensions required by the project manual. Report material
conflicts or ambiguities through the written question process before bidding. The contractor shall supply the
manufacturer’s 20 year total system warranty and other submittals required by Section 07 5400.

Bid and award requirements

e Submit the completed bid proposal below, including base bid, unit prices, contractor identity, public works
license number and class, signature, and acknowledgement of addendum. State any proposed exception
expressly; an exception to a material requirement may make the bid nonresponsive.

e = The City will compare responsive base bids and award to the qualified bidder with the lowest price, subject to
approval by the authorized body. Unit prices govern only City-authorized additional quantities under a written
change order; the City may reject all bids.

e Before contract execution, the selected contractor must provide a performance bond and a payment bond,
each in an amount of at least 100 percent of the contract price, pursuant to Idaho Code § 54-1926, together
with required insurance and contract documents. Work may start only after written notice to proceed.

e Written objections to specifications or bid procedures must reach the City at least one business day before
bids are due. An addendum will be issued to all invited bidders if the requirements change.

City of Idaho Falls ¢ Idaho Falls Public Library Roof Replacement

e Successful bidder who is awarded the project shall be subject to further contractual terms and conditions
upon acceptance of the award. Such terms and conditions will include, but are not limited to, the following:

e Independent Contractor. The successful bidder shall agree that no employer/employee relationship will
be established between the bidder and City by the terms of the agreement that pertains to this project. It
is understood by the parties hereto that the successful bidder shall be considered an independent
contractor, and as such neither it nor its employees, if any, will be employees of City for purposes of tax,
retirement system, workman’s compensation claims, or social security (FICA) withholding.

e = Non-Discrimination. Successful bidder shall not discriminate against any employee or applicant for
employment on the basis of race, color, religion, creed, political ideals, sex, age, marital status, physical
or mental handicap, gender identity/expression, sexual orientation, veteran’s status, or national origin.

e = Jurisdiction and Venue. It is agreed that the agreement relating to this project shall be construed under
and governed by the laws of the State of Idaho. In the event of litigation concerning the agreement or the
project, it is agreed that proper venue shall be the District Court of the Seventh Judicial District of the
State of Idaho, in and for the County of Bonneville.

e = Anti-Boycott Against Israel Act. Pursuant to Idaho Code section 67-2346, if payments under the
agreement for the project exceed one hundred thousand dollars ($100,000.00) and successful bidder
employs ten (10) or more persons, successful bidder shall certify that it is not currently engaged in, and
will not for the duration of the agreement engage in, a boycott of goods or services from Israel or
territories under its control. The terms in this Paragraph that are defined in Idaho Code 8 67-2346 shall
have the meaning defined therein.

e = Anti-Boycott of Certain Sectors. Pursuant to Idaho Code § 67-2347A, if payments under the agreement for
the project exceed one hundred thousand dollars ($100,000.00) and successful bidder employs ten (10)
or more persons, successful bidder shall certify that it is not currently engaged in, and will not for the
duration of the agreement engage in, a boycott of any individual or company because the individual or
company engages in or supports either (1) the exploration, production, utilization, transportation, sale, or
manufacture of fossil fuel-based energy, timber, minerals, hydroelectric power, nuclear energy, or
agriculture; or (2) the manufacture, distribution, sale, or use of firearms, as defined in Idaho Code § 18-
3302(2)(d). The terms in this Paragraph that are defined in Idaho Code § 67-2347A shall have the meaning
defined therein.

e = Certification of No Chinese Ownership. Pursuant to Idaho Code 8 67-2359, successful bidder shall certify
that successful bidder is not currently owned or operated by the government of the People’s Republic of
China, and will not, for the duration of the agreement, be owned or operated by the government of the
People’s Republic China.

Bid Proposal

Idaho Falls Public Library Roof Replacement | 457 West Broadway, Idaho Falls, Idaho

To the City of Idaho Falls: Having reviewed the complete solicitation and site conditions, the undersigned offers to
furnish the work described in the contract documents for the prices below. The base bid includes all work except
additional quantities expressly authorized at the unit prices stated below.

Base bid in figures $225,500.00
Base bid in words two hundred twenty five thousand five hundred dollars

Additional insulation repair per square foot $2.03 / SF

Additional parapet wood nailer repair per $6.00 /LF
linear foot

City of Idaho Falls ¢ Idaho Falls Public Library Roof Replacement

728 S Goldfinch Rd. Post Falls, ID 83854
Charles Argon, chad@nwroof.net, 208-440-2205
PWC-C-16296 Class 4
Member
10/5/2026
Charles Argon

Primary Source Disclosure Statement: The information contained on this website is being
made available as a public service by the Division of Occupational and Professional Licenses.
The information on this site is made public pursuant to the Idaho Public Records Law. The
data is derived directly from individual license applications entered into the database and is
updated on a daily basis. Licensing credentials are primary-source verified and thus can be
considered primary source license verification. None of the content contained on this website
is intended to constitute legal or professional advice. Please note that some disciplinary
actions against licensees may not appear immediately on the website. Appeals, effective
dates of orders and other administrative processes may delay posting on the website.
License
License Number
PWC-C-16296
Type
Public Works Contractor
- Class AA License
Status
Active
Original Issue Date
20-Apr-2026
Expiration
31-Jul-2027
Name
Business Name
NORTHWEST ROOF
RESTORATION, LLC
DBA
Address
Street
728 S GOLDFINCH RD
Street 2
Unit Type
Unit
City
POST FALLS
State
ID
Zip Code
83854-4619
Country
USA
Privileges
DOPL Online Services

Privilege Type
Effective
Expires
Privilege Type
Effective
Expires
Steep Slope Roofing
20-Apr-2026
Roofing and Siding Panels
20-Apr-2026
Membrane Roofing
20-Apr-2026
Flashing and Sheet Metal
20-Apr-2026
Roofing and Wall Specialties and Accessories
20-Apr-2026
Type 4 Specialty Construction
20-Apr-2026
License Status History
Date
Status
Date
Status
02-Nov-2024
This account pre-dates DOPL's current system, OASIS. Click here to view le
20-Jul-2005
Active
Discipline
Action Date
Case Number
Action
Attachment
No Discipline on Record
Action Date
Case Number
Action
Attachment
Relationships
Relationship Relationship Name
License
License Number License StatuLicense Expi

There are no relationships.
Relationship Relationship Name
License
License Number License StatuLicense Expi

Memorandum
File #: 26-431
Work Session
DATE: Tuesday, November 3, 2026
AGENDA: Work Session
FROM: Chris Canfield, Public Works Director
DEPARTMENT: Public Works
Title
City Snow Removal Policy Update (10)
Action
Council Direction to Staff (or take other appropriate action).
Description, Background Information, Purpose:
Attached is a proposed Resolution to amend the City of Idaho Falls Snow and Ice Control Policies and
Procedures Manual. The policy has been updated to reflect minor changes to improve snow removal
efficiencies due to recent storm drainage upgrades on Local streets in West Idaho Falls. Please see attached
maps.
This item has been reviewed by the Mayor’s Office.
26-431
City of Idaho Falls
Printed on 11/6/2026
Page 1 of 1
powered by Legistar™
RETURN TO AGENDA

SNOW POLICY RESOLUTION 2026
PAGE l OF 2

RESOLUTION NO. 2026 -

A RESOLUTION OF THE CITY OF IDAHO FALLS, IDAHO, A
MUNICIPAL CORPORATION OF THE STATE OF IDAHO, REVISING A
UNIFORM SNOW AND ICE CONTROL POLICIES AND PROCEDURES
MANUAL
AND
PROVIDING
THAT THIS
RESOLUTION
BE
EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION
ACCORDING TO LAW.

WHEREAS, snow and ice fall, creation, and accumulation are common events within the City annually; and

WHEREAS, the City desires to remove such snow or ice in a safe, economical, efficient, and predictable
manner; and

WHEREAS, removal of such snow and/or ice is complicated, time consuming, and may interrupt with the
normal traffic and parking activities; and

WHEREAS, the Council wishes to clarify the manner and timing of such snow and ice removal; and

WHEREAS, the Council has adopted an Ordinance that facilitates the adoption of a Snow and Ice Control
Policies and Procedures Manual in order to regulate the timing and manner in which snow and ice would be
removed from public streets within the City; and

WHEREAS, in order to implement the policies and procedures contained in the Ordinance the Council desires
to revise this Snow and Ice Control Policies and Procedures Manual, attached to this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
IDAHO FALLS, IDAHO, AS FOLLOWS:

1. The City Council hereby revises the Snow and Ice Control Policies and Procedures Manual attached to
this Resolution as Exhibit "A".

ADOPTED and effective this
day of November, 2026.

CITY OF IDAHO FALLS, IDAHO

Lisa Burtenshaw, Mayor

ATTEST:

Linda Lundquist, City Clerk

PAGE 2 0F 2
SNOW POLICY RESOLUTION 2026

STATE OF IDAHO
)
) ss:
County of Bonneville
)

I, LINDA LUNDQUIST, CITY CLERK OF THE CITY OF IDAHO FALLS, IDAHO, DO HEREBY
CERTIFY:

That the above and foregoing is a full, true and correct copy of the Resolution
entitled, "A RESOLUTION OF THE CITY OF IDAHO FALLS, IDAHO, A
MUNICIPAL CORPORATION OF THE STATE OF IDAHO, REVISING
A
UNIFORM
SNOW
AND
ICE
CONTROL
POLICIES
AND
PROCEDURES
MANUAL
AND
PROVIDING
THAT
THIS
RESOLUTION BE EFFECTIVE UPON ITS PASSAGE, APPROVAL,
AND PUBLICATION ACCORDING TO LAW."

Linda Lundquist, City Clerk

(SEAL)

IDAHO FALES

WORKS

SNOW AND ICE CONTROL
POLICIES AND PROCEDURES MANUAL

SNOW & ICE CONTROL
POLICIES AND PROCEDURES MANUAL
IDAHO FALLS PUBLIC WORKS
(Revised October 20252026)

Table of Contents
I.
INTRODUCTION ................................................................................................................................................................................ 1
PURPOSE ....................................................................................................................................................................................................... 1
OBJECTIVE .................................................................................................................................................................................................... 1
SCOPE ............................................................................................................................................................................................................ 1
II.
POLICIES ........................................................................................................................................................................................... 2
RESPONSIBILITY .......................................................................................................................................................................................... 2
TRAINING ...................................................................................................................................................................................................... 2
WEATHER MONITORING ............................................................................................................................................................................. 2
COMMENCEMENT OF OPERATIONS ........................................................................................................................................................... 2
PRIORITIES ................................................................................................................................................................................................... 2
DEVIATIONS FROM POLICY ......................................................................................................................................................................... 3
III.
OPERATIONS PLAN ....................................................................................................................................................................... 3
EQUIPMENT RESOURCES ............................................................................................................................................................................ 3
STAFFING ...................................................................................................................................................................................................... 5
RESPONSE PLAN .......................................................................................................................................................................................... 5
ZONE A .......................................................................................................................................................................................................... 6
ZONE A PARKING RESTRICTIONS AND PLOWING ..................................................................................................................................... 6
CONTINUATION AND COMPLETION ........................................................................................................................................................... 7
PRE-STORM APPLICATION OF SALT BRINE ............................................................................................................................................... 7
SALT AND SANDING ..................................................................................................................................................................................... 7
MATERIALS ................................................................................................................................................................................................... 7
SALT STORAGE ............................................................................................................................................................................................. 8
BRIDGES ........................................................................................................................................................................................................ 8
CUL-DE-SACS ................................................................................................................................................................................................ 8
LOADING AND HAULING OF SNOW ............................................................................................................................................................ 8
PUBLIC RELATIONS ..................................................................................................................................................................................... 8
DISPATCHING REQUESTS FOR SERVICE .................................................................................................................................................... 9
IV.
OPERATIONAL PROCEDURES FOR DIFFERENT STORM INTENSITIES .............................................................................................. 10
MINOR SNOW EVENT ................................................................................................................................................................................. 10
AUTHORITY ............................................................................................................................................................................................. 10
ADDITIONAL RESOURCES NEEDED ....................................................................................................................................................... 10
PUBLIC INFORMATION .......................................................................................................................................................................... 11
MODERATE SNOW EVENT ......................................................................................................................................................................... 11
AUTHORITY ............................................................................................................................................................................................. 11
ADDITIONAL RESOURCES NEEDED ....................................................................................................................................................... 11
PUBLIC INFORMATION .......................................................................................................................................................................... 12
HEAVY SNOW EVENT ................................................................................................................................................................................. 12
AUTHORITY ............................................................................................................................................................................................. 12
ADDITIONAL RESOURCES NEEDED ....................................................................................................................................................... 13

PUBLIC INFORMATION .......................................................................................................................................................................... 13
SNOW EMERGENCY ................................................................................................................................................................................... 13
AUTHORITY ............................................................................................................................................................................................. 14
ADDITIONAL RESOURCES NEEDED ....................................................................................................................................................... 14
PUBLIC INFORMATION .......................................................................................................................................................................... 14
V.
PUBLIC INFORMATION.................................................................................................................................................................... 15
ON-STREET PARKING ................................................................................................................................................................................ 15
SNOW BLOWING ........................................................................................................................................................................................ 15
CUL-DE-SACS .............................................................................................................................................................................................. 15
SIDEWALKS ................................................................................................................................................................................................ 15
RESIDENTIAL DRIVEWAYS ....................................................................................................................................................................... 16
ALLEYWAYS ................................................................................................................................................................................................ 16
MAIL DELIVERY .......................................................................................................................................................................................... 16
BROKEN TREE LIMBS ................................................................................................................................................................................ 17
PROPERTY DAMAGE CLAIMS .................................................................................................................................................................... 17
SAFETY TIPS ............................................................................................................................................................................................... 18
VI.
APPENDICES ............................................................................................................................................................................... 19
A.
SNOW PRIORITY MAP ............................................................................................................................................................................. 19
B.
SNOW REMOVAL METHOD MAP ............................................................................................................................................................... 20
C.
IDAHO TRANSPORTATION DEPARTMENT MAINTENANCE AGREEMENT ......................................................................................................... 21

I.
INTRODUCTION
PURPOSE

The purpose of this manual is to establish an acceptable policy and operational procedures
for snow and ice control on public streets under the jurisdiction of the City of Idaho Falls.
This policy provides a uniform understanding of the priorities and procedures used to
combat accumulation of snow and ice on City streets.

OBJECTIVE

The objective of these policies and procedures is to provide adequate traction for vehicles
properly equipped for winter driving conditions. Priority is given to streets which carry the
largest traffic volume. Limited resources preclude service on lower priority streets until
higher priority streets have been completed. It should be expected that during storms of
high intensity or long duration and during non-regular working hours, drivers on lower
priority streets will encounter snow-packed or icy conditions. Snow and ice control
operations will continue during regular hours and/or until all streets have passable
pavement or when plowing and sanding is no longer effective.

SCOPE

This policy applies only to public streets under the jurisdiction of Idaho Falls and
agreements with Bonneville County and Idaho Transportation Department. The City has
over 797approximately 802 lane miles of arterial, collector and residential streets that it
maintains for snow removal.

Snow removal for some state highways is provided by the Idaho Transportation Department
(ITD) and include US-20 and I-15 within city limits.

In order to provide for efficient snow removal services on urban streets, the City has
entered into a cooperative maintenance agreement with the Idaho Transportation
Department. Under this agreement, Idaho Falls is responsible for snow and ice control on
Broadway, Yellowstone, Northgate Mile, Sunnyside Road and Holmes Avenue within City
limits. The agreement is included within the appendices.

Snow removal from City-owned parking lots is provided by the Parks and Recreation
Department or private contractors.

City ordinance assigns the responsibility of sidewalk snow removal to the adjacent
property owner. (Idaho Falls City Code Title 8 Chapter 10)

II.
POLICIES
RESPONSIBILITY

The responsibility for implementing the snow and ice control policy lies with the Street
Superintendent, or his designee during off hours. The Public Works Director may choose to
authorize the use of additional resources when conditions warrant.

TRAINING

Prior to the start of the snow season, the Street Division will conduct training for personnel
that will be involved in snow control activities. The training will consist of classroom and
hands-on equipment training, including the operation of sanders, snowplows, front-end
loaders and other equipment as needed.

WEATHER MONITORING

Street Division supervisors will use the National Weather Service daily forecasts to monitor
weather conditions and will schedule snowplow crews based on these forecasts.

COMMENCEMENT OF OPERATIONS

The Street Division will monitor conditions whenever there is potential of ice or snow
conditions developing on City roadways. The Police Department also reports icy conditions
to the Street Division after regular working hours. When snow or ice begins accumulating
on the streets the Street Superintendent, or his designee during off hours, will authorize
commencement of plowing and/or sanding operations as conditions warrant

PRIORITIES

A limited number of resources and the need to provide the greatest level of safety and
benefit to the traveling public, in an efficient manner, necessitate that priority be given to
certain heavily used streets above others more minor in nature. Therefore, streets with
higher use have a higher priority for snow removal service. Minor streets which require
proportionally more time for snow removal for the amount of traffic served have lower
priority.

City streets have been divided into the following three snow removal priority categories:

PRIORITY 1: These are arterial and major collector streets, generally with a right-
of- way width exceeding 60 feet and average daily traffic greater than 5,000 and
includes approximately 237 lane miles.

PRIORITY 2: These are generally minor collector streets, typically with a
pavement width of at least 43 feet. Included in this category are streets serving

emergency response facilities, schools and streets with hills and sharp curves
where low traction may cause hazardous driving conditions and includes
approximately 116 lane miles.

PRIORITY 3: All other streets not designated as either Priority 1 or 2
streets, split into Zone A and B, and includes approximately 444 449 lane
miles.

Street priority snow removal maps are included in the appendix and are available for review
on the City’s website.

DEVIATIONS FROM POLICY

Deviations from standard policies and procedures may occur due to unusual or
extraordinary circumstances. Every winter storm has unique characteristics such as storm
intensity, duration, wind, temperature and moisture content that influence the methodology
used in response to each storm.

Deviations and exceptions from the general priorities and procedures may be made when,
in the judgment of the responsible authority, such deviations will best support meeting
established objectives and ensuring public safety.

III.
OPERATIONS PLAN
EQUIPMENT RESOURCES

The Street Division has a variety of equipment to utilize in snow removal activities.
Equipment includes eight (8) large snowplowsdump trucks with plows three (3) equipped
with spreaders, six (6) pickup trucks with plows, four (4) V-box spreader trucks three (3)
equipped with plows, three (3) brine trucks two (2) equipped with plows, two
(2) snow loaders, four (4) front-end loaders two (2) equipped with plows one (1) equipped
with a snowblower attachment, one (1) ice breaker loader attachment, two (2) backhoes
one (1) equipped with a plow, and four (4) motor graders equipped with gates that can be
used in snow and ice removal. Whenever plows are active, Fleet Maintenance personnel
are called in to support the operation and to make necessary mechanical repairs.

The Street Division also utilizes equipment from other Divisions to assist with snow removal
activities. This equipment includes two (2)four (4) large snowplowsdump trucks with plows,
four (4) backhoes, one (1) front-end loader and eight (8) pickup trucks with plows.

IDAHO FALLS STREET DIVISION SNOW REMOVAL EQUIPMENT

Quantity
Type
Equipped with
Snowplow
Equipped with
Spreader
8
Dump Truck
Yes
3
2
Loader
Yes
2
Loaders
1
Ice Breaker
Attachment
2
Snow Loaders
1
Snowblower
Attachment
4
Graders
1
Backhoe
Yes
1
Backhoe
1
Flusher/V-box
Yes
Yes
1
Flusher/V-box
Yes
2
Single Axle V-box
Yes
Yes
6
Pickups
Yes
1
Single Axle Brine
Trucks
2
Single Axle Brine
Truck
Yes
24
10-WheelersDump
Truck from other
Divisions
Yes
4
Backhoes from other
Divisions
1
Loader from other
Divisions
8
Pickups from other
Divisions
Yes

STAFFING

There are 24 employees who work full time for the Street Division. These employees
include 21 operators and a foreman that operate plows, sanders, graders, backhoes, snow
loaders and front-end loaders for snow removal. The Street Division Superintendent and
Admin Assistant support snow removal operations by logging and dispatching service
requests. The City’s Public Information Officers are also utilized during snow removal
operations to communicate information to the public and media.

STREET DIVISION SNOW REMOVAL SHIFTS

Schedule
Shifts
Number of
Employees
Normal Daily
Schedule*
Monday through Friday
Day Shift: 8:00 a.m. to 4:30 p.m.
20 Employees
Swing Shift: 4:00 p.m. to 12:00 a.m.
2 Employees
Night Shift: 12:00 a.m. to 8:00 a.m.
2 Employees
Snow Schedule*
24 hours / 7 days per week
Shift 1: 8:00 a.m. to 8:00 p.m.
11 Employees
Shift 2: 8:00 p.m. to 8:00 a.m.
11 Employees
Office Staff
8:00 a.m. to 4:30 p.m.
afterhoursafter hours as
needed
2 Employees

*Due to the nature of snow and ice control activities, Street Division
supervisors will change schedules as needed to complete snow and ice
control activities.

RESPONSE PLAN

When weather forecasts indicate a pending storm is anticipated to deposit snow within the
City, the Street Division will begin applying salt-brine to Priority 1 and 2 streets to aid in ice
and snow control.

Priority 1 streets are the first streets that receive plowing and salting. Once Priority 1
streets are deemed safe for travel during or after a snow event, snow removal operations
shift to Priority 2 streets. Once Priority 2 streets have been addressed focus is shifted to
Priority 3 streets that are completed during normal daily schedule hours. If there is a
snow accumulation of more than four (4) inches on the road, plows will continue snow

removal activities on Priority 3 streets during off hours. If during snow removal operations
on lower priority streets, conditions deteriorate on Priority 1 or 2 streets, focus will be
shifted back to these higher priority streets as necessitated by the snow event.

ZONE A

Zone A is the Priority 3 area within the City bounded by and including the following
streets:

Starting at the corner of East 1st Street and Holmes Avenue; thence running south
along Holmes Avenue to East 17th Street; thence running west along 17th Street
and along Pancheri Drive to the Snake River; thence running north along the east
bank of the Snake River to West Elva Street; thence running east along Elva Street
to the railroad tracks; thence running south along the railroad tracks to East 1st
Street; thence running east along 1st Street to the point of beginning (excluding the
Downtown Area, Nighttime Snow Removal Streets, and any Priority 1 or 2 street
within such area).

ZONE A PARKING RESTRICTIONS AND PLOWING

Due to the narrowness and abundance of on-street parking Zone A is completed in a
two-day period with north-south street and east-west streets plowed on alternating
days.

North-south streets are considered any street running in a direction within 10
degrees of true north (e.g., Water Ave., Alice Ave., Cottage Place, Lee Ave., Sage
Ave.)

East-west streets are considered any street running in a direction within 10 degrees
of true east and west (e.g., 2nd Street, L Street, Maple Street)

Parking restrictions for Zone A are as follows:

North-South Streets. Beginning at a Snow Event, no parking from eight o’clock
(8:00) a.m. local time until five o’clock (5:00) p.m. local time on any even
calendar day of the month (e.g., two, four, six, eight, …) or until snow removal
activities are determined by the Street Superintendent to be completed for the
Snow Event.

East-West Streets. Beginning at a Snow Event, no parking from eight o’clock
(8:00) a.m. local time until five o’clock (5:00) p.m. local time on any odd
calendar day of the month (e.g. one, three, five, seven, …) or until snow removal
activities are determined by the Street Superintendent to be completed for the
Snow Event.

Due to the narrowness of Zone A streets vehicles parked in violation of these
restrictions will be relocated to the nearest opposing direction street (e.g. vehicle
relocated from an East-West street to a North-South street or vise-versa). Every
effort will be made to give a minimum of 24-hour notice to Zone A residents of these
restrictions.

Informational press releases, media interviews, social media posts, text alerts, City
website notifications, and other notifications as deemed appropriate will be used to
notify Zone A residents.

CONTINUATION AND COMPLETION

Although no snow event is exactly the same, it usually takes 12-24 hours AFTER the
snow stops falling to plow and salt Priority 1 and 2 streets.

Residential streets generally take an additional 48 hours to plow, assuming there are
no interruptions to move back to Priority 1 or 2 streets.

During major storms, traffic on low-priority streets usually causes the snow to become
packed or icy, before it can be plowed. In this case it may take days or even weeks to
remove the packed snow and ice from these streets. When snow has become compacted
on low-priority streets and plowing is ineffective due to low ambient temperatures, nighttime
sanding and plowing operations may be discontinued until normal working hours and the
normal duty schedule is resumed.
PRE-STORM APPLICATION OF SALT BRINE

The Street Division will begin applying salt-brine to Priority 1 and 2 streets to aid in snow
removal when weather forecasts indicate a pending storm is anticipated to deposit snow
within the City. This application can generally be completed within 16 hours utilizing three
(3) truck mounted applicators. This application helps prevent the bonding of snow and ice
to the road surface on these higher priority streets.

SALT AND SANDING

Salting is generally completed in conjunction with plowing in conformance with the
priority road response system. Sanding alone is conducted when roads are icy, or
plowing is ineffective on snow-packed roads and in residential areas.

Once operations have begun, salting will continue until the priority streets have had
traction restored. Depending on the weather conditions, arterial and collector streets may
receive multiple applications along with other high use intersections or streets with
inclines.

MATERIALS

For salting operations, salt will be used in different amounts, depending on
pavement/air temperature and the amount of precipitation. For sanding operations
generally, a mixture consisting of four (4) parts sand to one (1) part salt is used to
prevent the sand from clumping and/or freezing.

SALT STORAGE

The salt storage facility at 2575 Hemmert Avenue has a capacity of approximately 2,000
tons. Orders for salt delivery are regularly made to keep the storage facility at capacity.

BRIDGES

The Street Division is responsible for the maintenance of 55 56 bridges within City limits.
Bridges often become icy before the adjacent streets because the ambient air temperature
is lower beneath the bridges than the ground temperature beneath the pavement. Bridges
are monitored for icy conditions by Street Division personnel during normal working hours
and after-hours by the Police Department.

Salt brine is usually applied to bridge decks on Priority 1 and 2 streets before a snow or ice
event to prevent the snow and ice from bonding to the bridge deck. If ice is present, salt or
a salt and sand mixture may be spread to increase traction and melt ice.

CUL-DE-SACS

In an effort to become more efficient, crews will make one (1) to two (2) passes around the
perimeter of the cul-de-sac with a snowplow, pushing the snow to the middle of the cul-de-
sac. Snow will be removed from the cul-de-sac at a later date by Street Division employees
during the normal daily schedule. This is a low priority activity that is generally the last
activity to be completed after every snow event.

LOADING AND HAULING OF SNOW

Loading and hauling snow from City streets is the most expensive and time-consuming
snow removal activity undertaken by the Street Division. This practice is minimized to the
maximum extent possible and will only be implemented when there are no other
alternatives to keep streets open, to maintain access to adjacent properties or other
extenuating circumstances. A map depicting the method of snow removal is included
within the appendices. This map will be reviewed and updated on an annual basis.

PUBLIC RELATIONS

Providing information to the public is a vital part of the snow removal process. Residents
need to know how they can help facilitate snow removal and what to expect in terms of a
response by the Street Division to winter storms. Messages sent to the public can range

from simple requests to remove parked vehicles from the street to notification of street
closures, or other severe conditions.

Prior to snow season each year, the City will convey information regarding how to sign up
for notifications, where to find information, parking restrictions, sidewalk snow removal
requirements, prohibitions against throwing or blowing snow on to City streets and snow
removal priorities.

During storms, the Street Division office will be staffed appropriately to manage requests
for service according to storm intensity.

The Street Division will work closely with the City’s Public Information Officers to
convey information regarding snow removal activities as needed and to request
resident compliance with snow removal parking restrictions.

To sign up for notifications for snow removal parking restrictions text snowIF to 38276
or go to www.idahofalls.gov, click on the blue SIGN UP button, and follow the
instructions.

DISPATCHING REQUESTS FOR SERVICE

Since snowplow operators are already trained to follow priorities established by policies
and procedures contained herein, it is inefficient to respond to individual concerns
before allowing operators to respond in accordance with existing policies.

Telephone operators will log requests for service and periodically forward these logs to
snow removal supervisors for review and potential action. Supervisors will use these logs
to direct operators to areas of concern, after they have achieved the goals established
within existing snow removal policies.

Supervisors will be notified immediately of hazardous conditions or new snow accumulation
on higher priority streets, roadways impacted by drifting snow or other emergency
conditions.

IV.
OPERATIONAL PROCEDURES FOR DIFFERENT STORM
INTENSITIES
The following procedures describe implementation of the Operations Plan for various
storm intensities. These procedures are intended as an aid to supervisors and
management staff to ensure essential actions are taken. Variations to these
procedures may be made by the Street Superintendent, or his designate, to best
meet the demands of changing storm events. These procedures will also help
provide residents with a better understanding of how the City manages snow
removal.

MINOR SNOW EVENT

A minor snow event is generally defined as two to four (2-4) inches of accumulation of
snow within the roadway

Resources will be committed to Priority 1 streets first. No additional resources will
be brought in for lower-priority roads. Only after Priority 1 streets are cleared will
available resources be shifted to Priority 2 streets. Similarly, the same resources
will be used to serve Priority 3 streets only after goals have been met on Priority 1
and 2 streets.

Priority 1 - Arterial and Major Collector Streets: Twenty-four hours per day,
seven (7) days per week, when needed. Generally cleared within 12-24 hours after
the end of the storm.

Priority 2 - Minor Collectors and Special Need Streets: After Priority 1 streets
are completed. Twenty-four hours per day, seven (7) days per week, when
needed. Generally cleared within 12-24 hours after the end of the storm.

Priority 3 - All Other Non-Priority 1 and 2 Streets: After Priority 1 and 2 streets
are completed. Regular hours only. Generally cleared within 72 hours after the
end of the storm.

AUTHORITY

The Street Superintendent or his designee during off-hours has the authority to call-out
and direct snow removal resources.

ADDITIONAL RESOURCES NEEDED

• Overtime authorization
• Up to 36 employees from other divisions split into two (2) crews, 12-hour shifts of
eighteen (18) employees per crew to operate snowplows and sanders

• 12-14 contractor supplied trucks for snow removal
• 4-6 contractor supplied graders

PUBLIC INFORMATION

Requests for service will be handled by the Street Division Admin Assistant.

Informational press releases, media interviews, social media posts, text alerts, City
website notifications, and other notifications as deemed appropriate that may include
requesting snow removal parking compliance will be coordinated through the City’s
Public Information Officers.

MODERATE SNOW EVENT

A moderate snow event is generally defined as four to eight (4 - 8) inches of
accumulation of snow within the roadway.

Resources will be committed to Priority 1 streets first. Only after Priority 1 streets
are cleared will available resources be shifted to Priority 2 streets. Similarly, the
same resources will be used to serve Priority 3 streets, only after needs have been
met on Priority 1 and 2 streets.

Priority 1 - Arterial and Major Collector Streets: Twenty-four hours per day, seven
(7) days per week, when needed. Generally cleared within 12-24 hours after the
end of the storm

Priority 2 - Minor Collectors and Special Need Streets: After Priority 1 streets
are complete. Twenty-four hours per day, seven (7) days per week, when needed.
Generally cleared within 12-24 hours after the end of the storm.

Priority 3 - All Other Non-Priority 1 and 2 Streets: After Priority 1 and 2 streets
are completed. Twenty-four hours per day, seven (7) days per week, when
needed. Generally cleared within 72 hours after the end of the storm.

AUTHORITY

The Street Superintendent or his designee during off-hours has the authority to call-out
and direct snow removal resources.

ADDITIONAL RESOURCES NEEDED

• Overtime authorization
• Up to 36 employees from other divisions split into two (2) crews, 12-hour shifts of
eighteen (18) employees per crew, to operate snowplows and sanders

• 12-14 contractor supplied trucks for snow removal
• 4-6 contracted graders
• Additional contracted operators & equipment (graders, plows, etc.) may be used

PUBLIC INFORMATION

Requests for service will be handled by the Street Division Admin Assistant.

HEAVY SNOW EVENT

A heavy snow event is generally defined as eight to twelve (8 -12) inches of
accumulation of snow within the roadway.

Street Division resources will be committed to Priority 1 streets first. Additional
resources, as described below, will be brought in to clear lower-priority roads. Only
after Priority 1 streets are cleared, will all resources be shifted to Priority 2 streets.
All resources will be used to serve Priority 3 Streets only after needs have been met
on Priority 1 and 2 streets.

Priority 1 - Arterial and Major Collector Streets: Twenty-four hours per day,
seven (7) days per week, when needed. Generally cleared within 12-24 hours after
the end of the storm.

During major storms, traffic on low-priority streets usually causes the snow to become
packed or icy, before it can be plowed. In these cases, it may take days or even
weeks to remove the packed snow and ice from these streets.

AUTHORITY

The Street Superintendent or his designee during off-hours has the authority to call-out and direct
snow removal resources.

ADDITIONAL RESOURCES NEEDED

• Overtime authorization
• Up to 36 employees from other divisions split into two (2) crews, 12-hour shifts of
eighteen (18) employees per crew, to operate snowplows and sanders
• Additional employee from Sanitation Division to assist Street Division with calls as
needed
• 12-14 contractor supplied trucks for snow removal
• 4-6 contracted graders
• Additional contracted operators & snow removal equipment as required

PUBLIC INFORMATION

Requests for service will be handled by the Street and Sanitation Division
Admin Assistants.

SNOW EMERGENCY

A snow emergency is generally defined as more than twelve (12) inches of snow within
the roadway.

Resources will be committed to Priority 1 streets first. Additional resources, as
described below, will be brought in to clear lower-priority roads. Only after Priority 1
streets are cleared, will all resources be shifted to Priority 2 streets. All resources will
be used to serve Priority 3 streets only after needs have been met on Priority 1 and 2
streets.

Priority 1 - Arterial and Major Collector Streets: Twenty-four hours per day,
seven (7) days per week, when needed. Generally cleared within 12-24 hours after
the end of the storm.

AUTHORITY

The Street Superintendent or his designee during off-hours has the authority to call-
out and direct snow removal resources. The Public Works Director authorizes
additional resources from within the Department and coordinates press releases and
other public information updates through the City’s Public Information Officers. The
Public Works Director may also seek assistance from other Departments within the
City to provide additional labor to meet the conditions.

ADDITIONAL RESOURCES NEEDED

• Overtime authorization
• Up to 36 employees from other divisions split into two (2) crews, 12-hour shifts of
eighteen (18) employees per crew, to operate snowplows and sanders
• Additional employee from Sanitation Division to assist Street Division with calls
• 12-14 contractor supplied trucks for snow removal
• 4-6 contracted graders
• Additional contracted operators & snow removal equipment as required

PUBLIC INFORMATION

Requests for service will be handled by the Street and Sanitation Division
Admin Assistants.

V.
PUBLIC INFORMATION
ON-STREET PARKING

It is dangerous and difficult to plow narrow streets that are congested with parked vehicles.
Plowing around parked cars limits the effectiveness of snow removal activities. Some
narrow streets may not be plowed if equipment cannot safely drive down them. The most
helpful thing residents can do to facilitate snow removal is to move vehicles off the street
and encourage their neighbors to do the same.

To facilitate snow removal, City ordinance prohibits on-street parking whenever there is a
qualifying Snow Event. A Snow Event is an occurrence in which more than two (2) inches
of snow accumulates on the roadway as determined by the City and as posted on the
City’s official website (www.idahofalls.gov). Any vehicles parked on streets within Idaho
Falls during a Snow Event will be subject to ticketing, relocation, and towing in
accordance with snow removal parking restrictions. Visit the City website for updates and
more information (Idaho Falls City Code Title 9 Chapter 5)

SNOW BLOWING

Blowing, throwing or pushing snow from driveways and walks into the street creates
additional work for snowplow operators and may create significant traffic hazards. Some
businesses and residents have pushed large piles of snow into the street, hoping it would
melt quickly. The snow pile is a hazard itself, but the ice created when the melting snow
refreezes can make the situation even more dangerous. Move snow onto landscaped
areas in the yard or parking lot. City Code prohibits placing snow upon any public street,
sidewalk, easement, right-of-way, or public way, alleyway or sidewalk. (Idaho Falls City
Code Title 8 Chapter 10)

CUL-DE-SACS

There are approximately 478 484 cul-de-sacs in Idaho Falls. It takes considerably longer
to clear snow from cul-de-sacs than other “uninterrupted” stretches of City streets.
Because of the high cost-to-benefit ratio, cul-de-sacs and dead-end streets have the
lowest priority for snow removal. Cul-de-sacs will be plowed, but it will likely be several
days after a major storm ends before snow is removed from the middle of cul-de-sac.

SIDEWALKS

Snowplow operators try to avoid placing snow on sidewalks, but in some instances this
may not be possible. The adjacent property owner is responsible to keep sidewalks clear.

WHAT CAN I DO IF I AM ELDERLY AND/OR DISABLED AND CAN’T SHOVEL SNOW
FROM MY SIDEWALK?

The City does not have the resources to provide snow removal from sidewalks.
Please plan to make arrangements with a relative, friend or neighbor for help. If you,
your business, organization, family or other volunteer group would like to assist with
sidewalk snow removal in our community, we would recommend starting a snow
removal volunteer project through www.justserve.org. Once a project is created,
those who need assistance can go to this website to find assistance.

RESIDENTIAL DRIVEWAYS

One of the most frequent concerns in the removal of snow from public streets is snow
being deposited at the approach to residential driveways during plowing operations. As
plows travel along streets, the snow accumulated on the plow blade has no place to go but
on to the adjacent street landscaping areas and in driveways. The more snow that has
fallen, the greater the problem encountered. As a service to the residents of Idaho Falls,
an approximate 10-foot-wide section will be opened by City crews at the driveway
approach to allow access from the driveway to the street in case of an emergency. A
small windrow of snow may still remain as the volume of snow may spill out past the
gate on the equipment.

Residents can help this situation by piling snow they have shoveled from their
driveways on to the right side facing the street, instead of placing it on both sides at the
end of the driveway. By doing so operators can avoid carrying piles from the “upstream”
portion of the street back across driveways.

ALLEYWAYS

Alleyways are plowed on an as needed basis by the Sanitation Division for sanitation
vehicles only.

MAIL DELIVERY

City snow removal operators make every effort to remove snow as close to the curb as
practical and to provide access to mailboxes for postal carriers. However, it is not always
possible to provide ideal conditions and not damage mailboxes with the size and type of
equipment the City operates. Therefore, the final cleaning adjacent to mailboxes is the
responsibility of each resident.

If there is an accumulation of snow blocking your mailbox, either remove the snow or set
out a temporary box, bucket, plastic tub or garbage receptacle that can be reached by
your letter carrier and label it with your address and the words “U.S. Mail.”

BROKEN TREE LIMBS

During heavy storms, tree limbs may be broken. Please call (208) 612-8490 to report
limbs blocking traffic.

Broken limbs outside the roadway are the responsibility of the tree owner. Limbs can be cut
and bundled for bulky waste pickup or taken to the Bonneville County Hatch Pit. Call the
Sanitation Division to schedule pickup at
(208) 612-8491. Branches and limbs must be tied in bundles less than four (4) feet in length
and not more than 50 pounds in weight per bundle.

PROPERTY DAMAGE CLAIMS

Incidents involving contact between City equipment and private property typically occur
within the public right-of-way. Although the public right-of-way is maintained by the
adjacent property owner, there are times when the right-of-way is the only available space
to store excess snow removed from the roads. A City right-of-way is an easement which is
a privilege or a right, distinct from ownership. It is commonly defined as roadways and
alleys however sidewalks, curbs and gutters, landscaping and parking strips, and driveway
approaches are included in public rights-of-way. Those areas may be necessary to serve
as excess snow storage, therefore, actions taken by operators can occasionally result in
property damage, particularly during blizzard conditions or night-time snow plowing.

In the event of damage to private property during snow removal, the property owner
should file a claim with the City Clerk’s Office by calling (208) 612-8415 or a claim form
can be printed off from the City of Idaho Falls website: idahofalls.gov. It can then be filled
out, and returned to the City Clerk’s Office in person, by mail, fax or e-mail. The claim will
then be reviewed to determine if the damage was a result of impact with a plow blade or
other piece of equipment. It should be noted that mailboxes should be constructed solidly
to withstand the force of snow rolling off a plow.

The weight of accumulating snow may cause damage to structures. Such damage is the
responsibility of the resident and their insurance company.

City of Idaho Falls Clerk’s Office
Physical Address:
308 Constitution Way Idaho Falls ID, 83402
Mailing Address:
P.O. Box 50220 Idaho Falls, ID 83405
E-mail:
ifclerk@idahofalls.gov
Phone:
(208) 612-8415
Fax:
(208) 612-8560

18
SAFETY TIPS
•
When trucks are plowing snow and spreading sanding material, stay back from
the vehicle 100 feet to avoid problems.
•
Plow trucks often have to back up. There are blind spots in the mirrors. For your
safety, do not pull up directly behind them. They may not be able to see you.
•
When cleaning driveways or parking lots, do not put snow in the street. This can
cause problems for other motorists.
•
Plow trucks generally push snow to the passenger side of the truck (right side
when looking at it from the rear). Never attempt to pass a truck on the right
since there can be much more snow on that side of the vehicle.

Charlotte Dr
Caysie Cir
Patriot
Cir
Sunniva Dr
Lowell Dr
Mountain
Rose Dr
Newman
Cir
Boxwood Dr
Blue Ca
n
yon Dr
Bluebird Ln
Plommon
Cir
Trails End
Kortnee Dr
Thomas
Dr
D
onna Dr
Mu
rwood
Country Rd
Viva Dr
Plommon St
S
viskon Way
Brookcliff Dr
Newman Dr
Paron Ln
Kelly Dr
A
mand
a
C
t
Caysie Ln
Meikle Ct
A
p
p
le
n Ct
Periska Way
Solar Flare Rd
Periska Way
Elmwoo
d
Kevin Cir
Bellin Cir
Granite Way
H
arold Dr
Eldora
do
St
B
lackw
ood
B
r
a
ndon Dr
Rising Sun Rd
Druvor St
Hallon St
S Bellin Rd
W 17th S
S
Old Butte
Rd
Pancheri Dr
Public Street
Private Street
Plowed Street
Priority 1
Priority 2
City of Idaho Falls
Snow Priority Map
October 9, 2026
0
0.05
0.1
Miles
/
Newman Dr
Change from Center
to Outside
Druvor St
Change to Priority 3
Change from Center
to Outside
Lowell Dr
Change to Priority 3
Change from Center
to Outside
VI. APPENDICES A.Snow Priority Map

Charlotte Dr
Caysie Cir
Patriot
Cir
Sunniva Dr
Lowell Dr
Mountain
Rose Dr
Newman
Cir
Boxwood Dr
Thomas
Dr
Blue Ca
n
yon Dr
Plommon
Cir
Bluebird Ln
Trails End
Kortnee Dr
Donna Dr
Mu
rwood
Country Rd
Plommon St
Viva Dr
S
viskon Way
Brookcliff Dr
Newman Dr
Paron Ln
Kelly Dr
A
mand
a
C
t
Caysie Ln
Meikle Ct
A
p
p
le
n Ct
Periska Way
Solar Flare Rd
Periska Way
Elmwoo
d
Kevin Cir
Bellin Cir
Granite Way
H
arold Dr
Eldorad
o
St
B
lackw
ood
Brandon
Dr
Rising Sun Rd
Druvor St
Hallon St
S Bellin Rd
W 17th S
S O
ld Butte
Rd
Pancheri Dr
Plowed Street (Project)
Center, City
One Side Only, City
Plowed by Bonneville County
Outside, City / County
Outside,City
Plowed Street (Project)
Center, City
City of Idaho Falls
Snow Removal
Method Map
October 9, 2026
0
0.05
0.1
Miles
/
Newman Dr
Change from Center
to Outside
Druvor St
Change to Priority 3
Change from Center
to Outside
Lowell Dr
Change to Priority 3
Change from Center
to Outside
B. Snow Removal Method Map

e
Cooperative Agreement
ITD 2392 (Rev. 06-11)
Page 1 of 12
For Maintenance Of State Highway 1-15, 1-158, US 20, US 20B, US 26, & US 91
THIS AGREEMENT, made and executed in duplicate this 1.. .b
day of °S t,\Y\UCA Yњ
, 2023, by
and between the IDAHO TRANSPORTATION DEPARTMENT, hereinafter called the "State," and the CITY OF
IDAHO FALLS, hereinafter referred to as the "City."
WITNESS ETH:
1.
RECITALS
The parties desire to provide for the maintenance of state highway routes within the City as provided in Idaho
Code, Section 40-310(5), and to arrange herein for the particular maintenance functions to be perfonned by
the City and those to be.performed by the State and to specify the terms and conditions under which such
work will be perfonned.
2.
AGREEMENT
This agreement shall supersede previous Cooperative Maintenance Agreements. In consideration of the
mutual covenahts and premises herein contained, it is agreed that the City will perform such maintenance
work as is specifically delegated to and the State will perform those particular functions of maintenance
delegated to it on the state highway routes or portions thereof as hereinafter described under Sections 13, 17,
and 17-a hereof or as aid sections may be subsequently modified with the wrilten consent of the parties
hereto acting by and through their authorized representatives.
3.
MAINTENANCE DEFINED
Maintenance is defined as follows:
a.
The preservation and keeping of right-of-way and each type of roadway, structure, and facility in the safe
and usable condition to which it has been improved or constructed, but does not include reconstruction or
other improvement.
b.
Provisions as necessary for the safety and convenience of traffic and the upkeep of traffic control devices.
c.
The general utility services such as roadside planting and vegetation control.
d.
The special or emergency maintenance or repair necessitated by accidents or by storms or other weather
conditions, slides, settlements, or other unusual or unexpected damage to a roadway, structure or facility.
e.
Upkeep of illumination fixtures on the streets, roads, highways, and bridges, which are required for the
safety of persons using the said streets, roads, highways, and bridges.
4.
DEGREE OF MAINTENANCE
The degree and type of maintenance for each highway or portion thereof shall mean doing the work and
furnishing the materials and equipment to maintain the highway facility herein described in a manner as near
as practicable to the standard in which they were originally constructed and subsequently improved.
5.
LEGAL RELATIONS AND RESPONSIBILITIES
Nothing in the provisions of this agreement is intended to affect the legal liability of either party to the
contract by imposing any standard of care respecting the maintenance of state highways different from the
standard of care imposed by law.
It is understood and agreed that neither the State, nor any officer, agent, servant, or employee thereof is
responsible for any damage or liability occurring by reason of anything done or omitted to be done by the City
C. Idaho Transportation Department Maintenance Agreement

10.

11.

13.

ITD 2392 (Rev. 06-11)

Page 2 of 12

or in connection with any work, authority or jurisdiction delegated to the City under this Agreement for

Maintenance. The City, its officers, agents, servants, or employees, shall not be responsible for any damage

or liability arising in connection with work to be performed by the State which is not otherwise delegated to
the City.

HIGHWAY

Highway, as used herein, includes the entire right-of-way which is secured or reserved for use in the
construction and maintenance of the traveled way and roadsides as hereinafter described.

ROADWAY

Roadway means the area between the inside face of curbs or the area between the flow lines of paved gutters;
otherwise, the entire width within the highway which is improved for vehicular use including improved
shoulders and side slopes, if they exist.

IMPROVED ROADSIDES

Improved roadside is the area between the roadway, as defined under Section 7, and the right-of-way
boundary lines, including curb and sidewalk.

Curb relates to a timber, concrete, asphalt, or masonry structure separating or otherwise delineating the
roadway from the remainder of the highway and shall include paved gutters. Medians that separate the
roadways for traffic in opposite directions are considered a part of the improved roadsides. Sidewalk applies
to the paved or otherwise improved surface area between the face of curb or edge of roadway and right-of-
way boundary, including paved entrances or driveways.

UNIMPROVED ROADSIDES

Unimproved roadsides relate to the area between the roadway and right-of-way boundary wherein curbs and
sidewalks do not exist.

BRIDGES

Bridges are structures that span more than 20 feet measured between abutments along the centerline of the
street and multiple span structures where the individual spans are in excess of 10 feet measured from center-
to-center of supports along the centerline of the street. All other cross-drainage structures shall be classified
as culverts.

TRAFFIC CONTROL DEVICES

Traffic control devices include all signs, pavement markings, and highway illumination placed on or adjacent
to the street or highway for the regulations, guidance, warning and aid of pedestrian and traffic movement
thereon. Traffic signals will be treated under a separate agreement.

FRONTAGE ROADS

Frontage roads are roads constructed on either side of the highway to provide authorized road access to
adjacent properties in lieu of access directly from the highway.

ROUTINE MAINTENANCE

Routine maintenance to be performed on the roadway or roadsides shall consist of such work as patching, spot
sealing, crack sealing, snow plowing, snow removal, sanding, care of drainage, upkeep and repair of bridges,
culverts, curbs, benches and sidewalks, street sweeping and cleaning, repair of damage and cleaning up after
storms and traffic accidents, contro! of roadside vegetation, care of landscaped areas, planters, trees or other

ITD 2392 (Rev. 06-11}
Page 3 of 12

ornamental plantings, and upkeep and operation of traffic control devices, all in the manner as hereinafter
specified.
a. Roadway

(1) Surface Repair: The patching of holes, depressed areas, spot sealing, undersealing, etc.

(2) Crack Sealing: The cleaning, filling, and sealing of cracks in pavement with sealing compounds.

(3) Sweeping and Cleaning: The removal of dirt or litter normally coming onto the roadway from
action of traffic or from natural causes, such as flood and storm debris.

(4) Snow Removal: The removal of snow from the roadway by plowing, sweeping, and hauling and
shall include applying sand and/or salt when required. The hauling away of snow need only apply
on those highway sections where snow storage is limited or at such times when accumulations
become greater than storage area capacity.

(5) Utilities: Including manholes, boxes or other appurtenances shall be maintained by their owners.

(6) Storm Sewers: Shall be kept clean and free from debris; traps and sumps cleaned as required after
each storm.

(7) Culverts: Shall be kept clean and free from debris; inlets and outlets shall be kept free of debris
and growing grass or brush.

b. Bridges

Shall be inspected in accordance with the national inspection standards of U.S: Code, Section 116(d),
Title 23, administered by the State. Bridges designed to AASHTO H-20 or better standards must be
inspected on a frequency not to exceed two years. Bridges that are posted for restricted weight limits
and/or designed to AASHTO HS-15 or less will be inspected on an annual basis. Inspections are to be
accomplished by a qualified inspector. The State's district engineer shall be immediately notified of major
defects, See current edition of AASHTO Manual for Maintenance Inspection of Bridges for inspector's
qualifications, inspection reporting procedures, and structural analysis for load capacity of bridges.

c. Improved Roadsides
(1) Curbs: Shall be kept in repair by cleaning, patching, lifting, and aligning.

(2) Sidewalks: Shall be kept in repair by cleaning, patching, lifting, aligning, and regrading if of
gravel or other non-cemented material.

(3) Lawn or Grass Areas: Shall be kept mowed, watered, edges trimmed, and the watering operations
shall not flood or sprinkle on the roadway.

(4) Trees and Plantings: Shall be kept trimmed with dead material removed and hazardous limbs
pruned. This agreement shall not be construed as restricting, prohibiting or otherwise relieving the
City of the responsibility for inspection and upkeep of trees in a manner that will insure maximum
safety to both vehicular and pedestrian traffic or to restrict or relieve the City from following the
same policy and procedure generally followed by it with respect to streets of the City in the matter
of requiring sidewalk repairs and control of vegetation to be made by or at the expense of abutting
owners who are under legal obligation to perform such work.

(5) Benches and Planters: Shall be kept in repair by cleaning, patching, aligning, and painting.

d. Unimproved Roadsides

(1) Ditchings: Foreslopes, backslopes, and ditches shall be bladed and ditched regularly as required to
keep as near as possible to the original typical cross section.

14.

(2)

ITD 2392 (Rev. 06-11)

Page 4 of 12
Cleaning: Foreslopes and backslopes shal! be mowed as required. Trees and shrubs shall be kept
trimmed, dead material removed, and hazardous limbs pruned, waterways shall be kept free of
debris.

é. Traffic Control Devices

Traffic control devices installed and maintained on the urban extensions of the State Highway System
shall be in conformance with the recommendations and specifications of the current Manual on Uniform
Traffic Control Devices for Streets and Highways as approved by the American Association of State
Highway and Transportation Officials (AASHTO) and as adopted by the Idaho Transportation Department.
The maintenance to be performed on these items shall consist of furnishing all necessary labor, material,
services, and equipment to install, replace, operate, and/or repair in accordance with this agreement.

All traffic control devices installed inside the full control of access limits of the Interstate Highway System
shall be the responsibility of the State.

(1) Route Guide Signing: This includes all official designation guide signs at junctions of the urban
extensions of the State Highway System, all entering community signs and all U.S. or State
Highway System route markers necessary to properly identify and keep the motorist sure of the
routes.

(2) Other Guide Signs: This includes all other guide signs of an informational nature identifying
streets, city parks, landmarks, and items of geographical or cultural interest that the community
desires to sign.

(3) Warning Signs: These will include all signs used to indicate conditions that are actually or
potentially hazardous to users of the highway or street.

(4) Speed Signs: These will include al] regulatory signs to indicate speed limits that have been
designated in accordance with statutory provisions.

(5) Other Regulatory Signs: These will include all regulatory signs, other than the speed sign and lane
control sign which are used to indicate the required method of traffic movement or use of the
public highway or street.

(6) Highway Lighting: This includes al} fixed iltumination of the roadway or sidewalks for purposes
of providing better visibility of persons, vehicles, or roadway features. All highway lighting shall
be installed and maintained in accordance with current policies of the State. Maintenance shall
include all upkeep of supports, interconnecting service, electrical energy costs, cleaning, lamp
renewal, and associated labor and material costs required to maintain the lighting system in
continuous nighttime operation.

(7) Lane-Line Markings: These wiil include those lines dividing the roadway between traffic moving
in opposite directions, lane-lines separating two or more lanes of traffic moving in the same
direction, painted channelization, pavement edge markings, and no passing barrier lines where
required.

(8) Other Pavement Markings: These include all stop lines, crosswalk lines, parking space limits and
word and symbol] marking set into or applied upon the pavement surface or curbing or objects
within or adjacent to the roadway for the purpose of regulating or warning traffic.

ENCROACHMENT PERMITS

If the State delegates authority to issue encroachment permits to the City, the authority shall pertain to all
parts of the highway or street throughout the particular length indicated under Section 17 and/or 17-a of this
agreement. Authority to issue encroachment permits shall not be assigned to the City unless they have

ITD 2392 (Rav. 06-11)

Page 5 of 12

adequate ordinances governing the encroachments together with an administrative organization and procedure
capable of enforcing the ordinances.

Permits shall be issued on a form provided by the State and the City will furnish a copy of each permit to the
State. The City agrees to follow current policies of the State regarding encroachment unless the City, by
ordinance or other regulation, imposes more restrictive regulations as stated below. Prior approval of the
State shall be secured before any permit is issued for the original installation of any utility line, driveway, or
other permanent encroachment within the highway right-of-way.

If the City, by ordinance or other regulation, imposes more restrictive regulations and requirements regarding
signs, marquees and/or driveways than above set forth or as provided in current State policies, nothing in
these provisions shall be construed to prevent the City from enforcing such restrictive regulations in the
granting or refusing of permits with respect to any State Highway. Where authority to issue encroachment
permits is retained by the State, all local ordinances which are more restrictive than State policy will be
observed. When authority to issue Encroachment permits is retained by the State, approval of the City will be
secured prior to the issuance of a permit. State permit forms will be used and a copy will be forwarded to the
City for its record.

The City or State shall comply with its usual policy with respect to collecting costs from permittees in such
cases as fees or charges are made by the City or State for encroachment work on streets or highways.

No signs, billboards or structures other than those authorized and installed by the State or the City as
necessary for the regulating, warning, and guiding of traffic shall be permitted within or to overhang the right-
of-way of any State Highway, except in accordance with these provisions:

a. Signs or marquees extending over the sidewalk and right-of-way may be installed on a permitted basis in
business districts only, subject to the following restrictions:

* No sign or marquee shall be permitted to project over the roadway nor to extend beyond a vertical
line located 18 inches outside the inside face of the curb.

* Signs extending over the sidewalk area shall have no part thereof less than 12 feet above sidewalk or
ground level. Marquees extending over the sidewalk area shall have no part thereof less than eight
feet above sidewalk or ground level.

b. Displays or signs overhanging the right-of-way may be authorized on a permit basis only outside of
business districts when the display is placed flat against and supported by the building and providing it
does not extend more than |2 inches into the right-of-way.

c, All signs and marquees shall conform to the city building and/or sign code excepting that minimum
clearance requirements as herein specified must be complied with.

They shall at all times be maintained in a good appearing and structurally safe condition. Any existing
sign or marquee suspended or projected over any portion of State Highway right-of-way, which
constitutes a hazard, shall be immediately repaired or removed.

d. Signs or displays will not be permitted which resemble, hide, or because of their color, interfere with the
effectiveness of traffic signals and other traffic control devices. Illuminated signs or displays containing
red, yellow, or green lights will not be permitted to overhang the right-of-way.

€. Temporary municipal decorations may be installed and suspended over the State Highway on a permit
basis only, They shall not be permitted in locations that interfere with the visibility and effectiveness of
traffic control devices.

It is understood that none of the provisions listed above (a. to e. inclusive) will be in conflict the
Beautification of Highways Act of 1966, Idaho Code, Section 40, Chapter 28.

ITD 2392 (Rav. 06-11}
Page 6 of 12

f. Use of state highway right-of-way for benches, planters, and trees is subject to the following conditions:

Benches, planters, and trees must be at Jeast 18 inches from the face of the curb. When benches,
planters, and trees are placed on sidewalks, there must be a four-foot open space for pedestrians and
bicyclists measured at a right angle from the edge of the sidewalk, or as an alternative, spacing that
meets city-approved standards.

Benches, planters, and trees should not obstruct crosswalks or wheelchair ramps, or force pedestrians
into the street by their placement.

Benches, planters, and trees should not be placed so as to impede the sight distance of vehicles using
the highway.

Benches, planters, and trees shall not bear markings or signs that resemble official traffic signs.

Cities allowing benches, planters, and trees on state highway right-of-way agree to indemnify, defend
regardless of outcome, and hold harmless, ITD from all accidents or occurrences resulting in damage
to property, injury, or loss of life related to bench placement on highway right-of-way within the city.

15. TRANSPORTATION PERMITS

Transpo

rtation permits will be required on State Highways for ali vehicles and their loads that exceed legal

limitations. If authority to issue transportation permits is delegated to the City, such authority shall pertain
only to travel that originates and terminates within the City corporate limits.

16. ROUTE DESCRIPTION

Route No. Milepost Length Description of Routing
Miles
1. I-15 BUS. 2.732 to 6.315 3.583 S Yellowstone Ave from SCL to Broadway
001380
US-26 333.044 to 335.779 2.735 N Yellowstone Hwy/Northgate Mile from
Broadway to NCL
002240
2. I-15 BUS. 6.315 to 7.230 0.915 Broadway from N Yellowstone Ave to ramps
on I-15
001380
US-20 305.026 to 306.900 1.874 Broadway from WCL to SB on and offramps
002070 1-15
3. I-15 115.988t0 120.908 4.920 1-15 from SCL to NCL includes John Hole
001330 Interchange Structure
4, US-20 307,45 to 308.705 1,255 US-20 from N Saturn Ave to NCL
002076
5. US-20 BUS. 2.270 to 3.715 1.445 N Holmes Ave from Northgate Mile to
West. 002073 centerline US-20
US-20 BUS. 1.430 to 1.478 0.048 N 5th E from centerline US-20 to WB on and
004140 off ramps

ITD 232 (Rev. 06-11)
Page 7 of 12

6. I-15 BUS. 103.821 to 105.403 1.582 W Sunnyside Rd from I-15 to S Yellowstone
030881 Ave

17. DELEGATION OF MAINTENANCE

The maintenance work to be performed by the City or State shall conform to the provisions hereof and shall include
those operations as hereinafter indicated.

Maintenance Function Agency to Perform Work

ROADWAY Route No.1 = RouteNo.2 RouteNo.3 = RouteNo.4 Route No.
1, Surface Repair s $ —S S$
2. Crack Sealing __§ —~S§8_ _8§ 8S Lo
3, Sweeping and Cleaning C __¢ 8 8
A, Snow Removal —— Cc _ 8S _ §

5, Utilities Moss: a KS 2

6. Culverts eiiMees: oe SS - S.
7. Storm Sewers Cc a © Ss =

BRIDGES

1. Main Structure s Ss Ss — Ss

2. Pedestrian Walks C3 C3 C3 =a

3. Railings Ss $ 8 Ss

IMPROVED ROADSIDES

1. Curbs —_ ¢ ._ ¢. |. Ss __ Ss

2. Sidewalk Cc _- ¢C¢ _ NA _ ¢ =
3. Lawn or Grass Areas C : C | ©
4, Trees and Planting Cc ¢< _¢€ _ ¢

5. Medians Cc Cc S Ss _

6. Benches and Planters a) an an CO
UNIMPROVED

ROADSIDES

1. Ditching S s Ss S$

eee eeesssC—ea#E"y”"N"N”"' s-§-"-’— ="

2. Cleaning
3, Weed Eradication

TRAFFIC
DEVICES

1, Route Guide Signs

2. Other Guide Signs

3. Waming Signs

4, Speed Signs

5. Other Regulatory Signs
6. Highway Lighting

7. Lane-Line Markings
Other Pavement Markings
1. Parking Space Limits
2. Crosswalks

3. Stop Bars

4, School Crossing

5. Railroad Crossing

6. Lane Control

ISSUE
ENCROACHMENTS

ISSUE
TRANSPORTATION

Maintenance Function
ROADWAY

1. Surface Repair

2. Crack Sealing

3. Sweeping and Cleaning
4. Snow Removal

5. Utilities

CONTROL

PERMIT

PERMITS

$ S
S Ss
8 —_s
| c
__S8 __S§
s —_Ss.
—S-5.9_ = _S&:
Sh
5 — —
—_¢ _ __ N/A
SS |
2. a —
__§ S_
i S
— S
S-4 $-4
$s Ss
Agency to Perform Work
Route No. 5 Route No. 6

$ S

Ss 8

__ NA

S-6

N/A

Route No.

ITD 2392 (Rev. 06-11)
Page & of 12

Route No.

6. Culverts

7. Storm Sewers
BRIDGES

]. Main Structure

2. Pedestrian Walks

3. Railings

IMPROVED ROADSIDES
1. Curbs

2. Sidewalk

3. Lawn or Grass Areas

4. Trees and Planting

5. Medians

6, Benches and Planters
UNIMPROVED ROADSIDES
1. Ditching

2, Cleaning

3. Weed Eradication

TRAFFIC
DEVICES

CONTROL

1. Route Guide Signs

2. Other Guide Signs

3. Warning Signs

4. Speed Signs

5. Other Regulatory Signs
6. Highway Lighting

7. Lane-Line Markings
Other Pavement Markings
I. Parking Space Limits

2. Crosswalks

S-7_

ITD 2392 (Rav. 06-11)

Page 9 of 12

3. Stop Bars _ 86
4, School Crossing a

5. Railroad Crossing _ NA
6. Lane Contral eR

ISSUE PERMIT _S-4_ __
ENCROACHMENTS

ISSUE PERMITS _$

TRANSPOTATION

ITD 2392 (Rev. 06-11)
Page 10 of 12

e DELEGATION OF MAINTENANCE CONTINUED:

L. Illumination maintenance to be addressed in the City/State Traffic Signal & Roadway
Ilfumination Maintenance Agreement.

SS ee BS Ee EO

Includes Bike path from Snake River west.

Except Structural Repair; non surface repair as they are the responsibility of the State.
City needs copy of permit.

Through traffic control — side street lane control by City.

Side street stop bars by City.

City to maintain side street crosswalk and stop bars.

Except IC-310 Ramps.

State to maintain street name and lane control signs on all traffic signals.

ITD 2392 (Rev. 06-11)
Page 11 of 12

18. DELEGATION OF COSTS

All agencies shall bear all costs of maintenance obligations assigned to them under this agreement.

19. SUBSEQUENT IMPROVEMENTS

When a highway section or portion thereof is improved to urban standards, i.e., with curbs, sidewalks, etc., the
delegation of maintenance shall automatically change to conform to the provisions as provided for similar
sections under this agreement.

20. TERM OF AGREEMENT

This agreement shall become effective Donu avy Lb 1023 and shall remain in

full force and effect until amended or terminated.
The agreement as above may be amended upon the mutual consent of the parties thereto.

The agreement as above may be terminated at any time upon 30 days’ written notice by either party thereof to
the other.

IN WITNESS WHEREOF, the parties have set their hands the day and year first above written.

ITD Recommendation and Approval

ngineer's wip Ady
val (aan

laiztenance Supervisor's Signet)

City/County Name

City of Idaho Fal s

vo ee Y Yipp
7
VA | a

Highway Operations Manager's Signature

ITD 2392

(Rev. 06-11)

Page 12 of 12

Surface Repair Ss Ss Ss Ss Ss Ss
Crack Sealing Ss Ss s Ss s Ss
Sweeping and Cleaning Cc Cc s s Cc Cc
Snow Removal Cc Cc s Ss Cc Cc [ezine
Utilities Cc Cc ) C Cc Cc
Culverts Cc Cc $s Ss Cc Cc
Idaho Falls
Storm Sewers Cc Cc Ss Cc Cc Cc Regional i 6
Main Bridge Structure s s s s s s wins a 8
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Bridge Pedestrian Walks C-3 C-3 C-3 C-3 C-3 C-3 2
Bridge Railings 5 5 s s s s
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Curbs Cc Cc Ss Ss Cc Cc Old Bu
Sidewalk c c N/A |C c C-2 SOCcemgro May, St Garfieldst
Lawn/Grass © © Gc Cc Cc Cc 4749 ft
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Trees/Planting Cc Cc Cc Cc Cc Cc Ist St
Medians Cc Cc SS) S Cc Cc -_ 4th St
John Adaw
Benches and Planters Cc Cc Cc Cc Cc Cc “
vi 4729 ft a uv
Ditching $ s $ $ s s o ye Best oth St
Cleaning s s 8 s s s 5 z : +f)
Weed Eradication Ss Ss Ss Ss Ss Ss Ss =
Route Guide Signs s s s s s s z Pan
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Warning Signs s s s Cc Cc SnakelRiver 2 3 “
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Speed S: Ss Ss s s Ss =
peed Signs ie ; N
Other Regulatory Signs $-5,9 S$-5,9 Ss C-5,9 C-5,9 al 43
Highway Lighting C-1 C-1 S-1 C-1 c-1,8| |\c4 =
Lane-Line Markings Ss s s Ss s Ss
- -e W Sunnyside Rd E Sunn
Parking Space Limits Cc N/A N/A N/A Cc Cc
Crosswalks S-7 8-7 8-7 S-7 S-7 8-7 < State Highways Labels
wv
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Stop Bars s-6 S-6 S-6| _}is-6]_| (S-6)__jis-6 xe v aintenance Routes
School Crossing s N/A |S s N/A % =
Railroad Crossing Ss Ss N/A N/A N/A Cc = 1
Encroachment Permitting | S-4 S-4 S-4 wasthS 3
Transportation Permitting | S Ss s 4
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/-—+—_+—_+-—_ + + + + Miles
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Legend:
Change to method and priority

{0} change to method

N 15th E
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N
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S Boulevar
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N 25th E
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B
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S
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S Boulevard
E 9th St
E Iona Rd
Riv
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N 5th E
S Bellin Rd
Broadway
Pioneer Rd
E 1st St
E
A
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S
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Pancheri Dr
S Holmes Ave
E 17th St
N
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S
Ca
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S
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W 49th S
W 19th
St
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S 15th W
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H
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S 25th E
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N 5th W
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E 12th St
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Snake River
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W 65th N
W 49th N
Jennie Lee
Dr
W 33
rd N
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W 33rd S
W 33rd N
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E Elva St
Lincoln Rd
E
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E 10th St
N 35th
W
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City of Idaho Falls
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October 24, 2025
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Memorandum
File #: 26-427
Work Session
DATE: Monday, November 9, 2026
AGENDA: Work Session
FROM: Darin Jones
DEPARTMENT: Human Resources
Title
Proposed revisions to four Personnel Policies (20)
Action
Council direction to staff (or take other appropriate action).
Description, Background Information, Purpose:
Human Resources requests Council review, at first reading, of proposed revisions to four Personnel Policies:
270 (Reduction in Force), 310 (Disciplinary Actions and Terminations), 450 (Education), and 510 (Overtime,
Comp-Time, and Timekeeping for Exempt Employees). Per Section 4 of the Personnel Policy Manual,
employees will be given thirty (30) days’ notice and an opportunity to comment before the policies return to
Council for final approval. A summary of the changes and the proposed policies, shown with tracked changes,
are attached.
Purpose. To update the Personnel Policy Manual for compliance with state and federal law, to clarify employee
benefits and return-to-work rights during education leave, to define the authority and approvals for
reductions in force, and to align pay for exempt employees performing emergency response with hourly
employees.
This item has been reviewed by the Mayor’s Office.
City of Idaho Falls
Printed on 11/6/2026
Page 1 of 1
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City of Idaho Falls | Human Resources

Summary of Proposed Policy Changes
Policies 270, 310, 450, and 510 | Quick Reference

This document summarizes proposed changes to four City personnel policies. The changes are shown as
tracked changes in each attached policy. The proposed changes will go to the City Council for review,
then to all employees for a comment period, then back to the City Council for final approval.

Ata glance

270 — Reduction
_ in Force

310 — Disciplinary
Actions and
Terminations

450 — Education

510 — Overtime,
Comp-Time, and
Timekeeping for
Exempt
Employees

Section A

Section H,
Code of
Conduct, item
16

Section B,
Education
Leave

Section C, item
3

Adds a sentence stating that regular

_ employees may be terminated as part of a

reduction in force by a Department Director,
with approval of the Human Resources
Director and the City Attorney. The rest of
Policy 270 is unchanged.

Wording in the Code of Conduct is updated to
conform to state law. No other changes to
Policy 310.

Education leave remains unpaid and requires
Mayor and Council consent. The blanket “no
benefits of any kind” statement is replaced
with a new “Benefits During Education Leave”
section that explains how leave accrual,
health coverage, other benefits, retirement,
and return to work are handled. Section A
(Education Assistance) is unchanged.

Exempt employees directed to work
emergency response during a declared
emergency will be paid 1.5 times their regular
hourly rate (previously their regular hourly
rate) for hours worked over 40 in a week.

Policy 270 — Reduction in Force

Where
Section A.

Change

Clarifies who may carry
out a reduction in force
and the approvals
required.

Required for
compliance with state
law.

Clarifies how benefits
work during leave and
supports compliance
with federal law,
including the Affordable
Care Act.

Aligns pay with hourly
employees who
perform the same
emergency work.
Requested by the Fire
Department.

Adds a sentence stating that regular employees may be terminated as part of a reduction in force by a
Department Director, with the approval of the Human Resources Director and the City Attorney.

Reason

The policy previously did not say who may terminate an employee in a reduction in force or what
approvals are required. The new sentence sets that out and uses the same approval process that Policy
310 requires for involuntary terminations.

Page 1 of 3

City of Idaho Falls | Human Resources

What stays the same

The definition of a reduction in force, the reduction factors, the seniority definition, and the ten (10)
working day notice requirement are unchanged. A reduction in force still may not be used to address
performance or behavior problems.

Policy 310 — Disciplinary Actions and Terminations

Where
Section H, Code of Conduct, item 16.

Change
Updates the wording of item 16 so that it conforms to current state law.

Reason

The update is required for the City’s policies to comply with state law. The rest of Policy 310, including
the progressive discipline process and the remainder of the Code of Conduct, is unchanged.

Policy 450 — Education

Where
Section B, Education Leave. Section A, Education Assistance, is unchanged.

What stays the same
e Education leave is without pay.
e Leave requires the consent of the Mayor and Council.

e Asingle leave may not exceed twelve (12) months.

What is new

e Employees on education leave do not accrue vacation, sick leave, or other paid leave, and do not
receive City-paid holiday pay or other compensation.

e Anemployee who is eligible under the terms of the City’s group health plan and applicable law,
including the Affordable Care Act, may continue health coverage during the leave by paying the
full premium. The employee must notify Human Resources in writing before the leave begins.
Employees who are not eligible to continue coverage under the plan may be offered COBRA.
Human Resources determines eligibility under the plan document and the City’s ACA
measurement method. Continuing coverage does not affect any rights the employee may have
under COBRA, FMLA, USERRA, or other applicable law.

e Other benefits, such as life insurance and voluntary plans, follow the applicable plan documents
and carrier requirements. Retirement contributions and service credit follow PERSI rules and
applicable plan documents.

e On return from approved leave, education leave does not guarantee reinstatement. The employee
returns to the same position if it remains available and funded; otherwise the City may, but is not
required to, place the employee in another vacant position for which they are qualified, subject to
the City’s operational needs and budget.

e The employee must notify Human Resources and the Department Director in writing of their
intent to return at least thirty (30) days before the leave ends. An employee who does not report
to work within three (3) days after the approved leave ends is considered to have resigned. Any
extension of leave requires approval of the Mayor and Council.

Page 2 of 3

City of Idaho Falls | Human Resources

e Ifthe employee’s position is eliminated or reorganized during the leave, the employee is treated
the same as any other employee in that position, including under Policy 270 (Reduction in Force).
Education leave neither protects nor disadvantages the employee.

e Education leave does not change the at-will nature of employment.

e Time on leave is not counted toward continuous service, except as required by law or stated in an
applicable plan document.

What was removed

The statement that employees “will not be eligible to earn or receive any benefits of any kind” during
education leave.

Reason

The previous language could be read to end all benefits, including health coverage, as soon as leave
begins. The new language clarifies how benefits are handled and supports compliance with the
Affordable Care Act and other federal law.

Policy 510 — Overtime, Comp-Time, and Timekeeping for Exempt Employees

Where
Section C, item 3.

Change

Exempt employees (including Department Directors) who are directed to work emergency response
during an officially declared disaster or emergency are paid for hours worked over 40 in a week at 1.5
times their regular hourly rate. Previously, these hours were paid at their regular hourly rate.

Reason

Hourly Fire Department employees earn 1.5 times their wage for overtime on wildland fire
deployments. A small number of exempt Fire Department employees (approximately three to four) are
also sent on these deployments each year and were paid at straight time for the same work. The change
aligns pay for the same emergency work.

What stays the same

Exempt employees remain ineligible for regular overtime and comp-time. “Emergency response”
continues to mean work specifically performed to mitigate the impact of the declared emergency.

Page 3 of 3

Policy 270 — Reduction in Force
Approved: 4/30/2025TBD

REDUCTION IN FORCE

The City will determine the basis for, extent, effective date and the length of a
reduction in force. Definition of Reduction in Force. For the purposes hereof, the
term "Reduction in Force" means any involuntary termination without cause due to
budget limitations, reduction in workload, efficiency enhancements, departmental
reorganizations or other similar reasons. The guidelines set forth below will be
followed whenever a reduction in force becomes necessary; however, nothing
herein shall be interpreted to limit or otherwise restrict the ability of the City to
terminate employment under the at-will provision hereof.

A Reduction in Force shall not be used to address employee performance or
behavioral problems. For employee disciplinary issues follow City of Idaho Falls
Human Resources Policy 310 -- DISCIPLINARY ACTIONS AND TERMINATIONS.
Regular employees may be terminated as part of a reduction in force by a

Department Director, with approval of the Human Resources Director and the City
Attorney.

Reduction Factors. When, for any reason, it becomes necessary to reduce the
working force in a Department or Division not covered by a collective bargaining
agreement, employees will be selected for termination based on:

The City's skill requirements;

Employee's potential; and

Employee’s work performance.

When the first three factors are equal, the employee with the greatest seniority will
be retained.

Seniority Defined. Seniority is defined as length of continuous full-time service.
Seniority is based on the following factors:

Position service
Division service
Departmental service

City service

The Department Director and Director of Human Resources will determine the
definition of division as it applies to a Department.

Notification. A formal notice of separation signed by the Department Director will
be provided to the employee at least ten (10) working days prior to separation. This
notice will specify the separation date.

Policy 310 — Disciplinary Actions and Terminations
Approved: 1/382025TBD

DISCIPLINARY ACTIONS AND TERMINATIONS

A. Employee Performance. All employees shall maintain high standards of cooperation,
efficiency, and economy in their work for the City of Idaho Falls. Department Directors and
Supervisors shall organize and direct their work to achieve such objectives. Whenever work
habits, attitudes, or conduct of an employee falls below a desirable standard, Supervisors
should point out the deficiencies to the employee at the time they are observed.
Disciplinary action taken against an employee should be noted in the employee's personnel
file.

B. Progressive Discipline. The City encourages the use of progressive discipline to address
performance problems, when feasible.

Progressive discipline is a tool used to counsel and to discipline employees for poor or
inadequate performance or for inappropriate behaviors by increasing the level of the
discipline to meet the need for change in performance. It provides opportunities for an
employee to correct an issue before it becomes too severe and provides the City, the
supervisor, and the employee with performance-related documentation. The purpose of
any discipline imposed is to encourage better performance, not simply to punish unwanted
behavior.

C. General Guidelines. Progressive discipline is the responsibility of the supervisor, with
review by the Department Director, and as needed, Human Resources. Generally speaking,
employees should be provided with an opportunity to correct deficiencies in performance
or behavior, when deemed appropriate by management. Some infractions of City
policies/Code of Conduct will be cause for immediate termination.

1. Factors which may be considered when determining a course of disciplinary action:
a. Whether the employee had reasonable notice of what is expected;

b. The extent to which the employee has been given an opportunity to correct the
deficiency;

c. The degree to which the employee had advance notice of the potential
consequences of not meeting the expectations;

d. Anevaluation of the employee’s explanation (if any) of why expectations were not
achieved;

e. Therelationship between the failure of performance and the discipline imposed or
“proportionality” (e.g., seriousness of the offense, employee’s past performance,

circumstances surrounding the particular event, Department practice in similar
events).

D. Discipline Process. Progressive discipline may include any of the following steps:
1. Informal Verbal Coaching/Warning

In most cases, informal coaching should be an ongoing part of the supervisor/employee
relationship so that problems can be addressed as they arise (rather than putting them
off). Informal coaching may be carried out by the supervisor verbally discussing the
problem with the employee and explaining that this is (usually) the first step in the
improvement process. The supervisor should keep a written record of discipline-related
discussions.

2. Written Warning

If improvement in an employee’s performance or behavior is not apparent after the
informal coaching/verbal warning(s), a formal written warning may be given. The
purpose of a written warning is to impart to the employee the gravity of the situation and
to document performance expectations and the need for improvement. This should be
a written document with verbal discussion that is delivered by the employee’s
supervisor. A copy of the warning should be provided to the employee and the
supervisor. A copy of the warning should also be placed in the employee’s personnel
file.

3. Work Improvement Plan (WIP)

If the performance or behavioral problem continues despite verbal and written
warnings, a formal WIP may be appropriate. The purpose of the WIP is to document a
formal plan to improve employee performance, which should include a specified
timetable by which the employee must meet acceptable performance or be subject to
behavioral standards and consequences for not doing so. A copy of the WIP should be
provided to the employee and supervisor. . A copy of the WIP should also be placed in
the employee’s personnel file. At the discretion of management, a WIP timeline may be
extended if the specific situation creates a justification for an extension.

4. Meets Performance Standards OR Demotion / Suspension / Termination

If the employee’s performance or behavior improves enough by the target date of the
WIP to meet all performance standards for the employee’s position, the employee can
be removed from the Plan. If the performance or behavior does not improve sufficiently
enough to meet performance standards, the next discipline step may include a job
demotion, a suspension, or termination from employment. Demotion, suspension, or
termination from employment requires prior approval as defined in sections F and G of
this policy.

E. Management Discretion. These progressive discipline steps merely provide a framework for
approaching a performance issue. Because no two disciplinary situations will be the same,

strict adherence to these steps may not be appropriate. For instance, some performance
issues may require immediate suspension or termination. Other situations may allow for
multiple incidents of verbal and/or written warnings. The course of action to correct
deficiencies in job performance or inappropriate behavior will depend on how management
views the nature or severity of the problem. Management has discretion to determine what
steps of the progressive discipline process, if any, are appropriate in a particular case.

The Human Resources Department is available to assist in constructing a discipline plan. If
an issue is raised to the level of demotion, suspension or termination, the Department
Director and Human Resources Director approval is required prior to taking the action.

All employees of the City are employed “at will” and at the discretion of the Mayor and City
Council, except as may be agreed in writing or in an approved collective bargaining
agreement.

Involuntary Termination of Employment. Regular employees may be terminated only by a
Department Director or by the Mayor, with approval of the Human Resources Director and
the City Attorney. A Supervisor may, with the concurrence of a Department Director and
approval from the Human Resources Director and the City Attorney, demote or suspend an
employee without pay for a period not to exceed five (5) working days. Prior to the
termination of an employee's employment for any reason other than a reduction in force
and prior to the termination or suspension of any benefit of employment, the Department
Director shall notify the employee involved, in writing, of their intent to do so. The notice
must set forth in general terms the basis for the proposed action and give the employee an
opportunity to be heard before the Department Director prior to such termination or any
suspension of any benefit of employment.

. Disciplinary Suspensions. An employee who is exempt from payment of overtime
compensation under the Fair Labor Standards Act (“FLSA”) may not be suspended without
pay unless allowed by the FLSA.

. Code of Conduct. All employees are expected to adhere to the following "Code of
Conduct." Listed below are examples of conduct generally recognized as detrimental to
the best interests of the City. THESE EXAMPLES ARE SET OUT FOR PURPOSES OF
ILLUSTRATION ONLY AND THIS LIST IS NOT INTENDED TO BE ALL-INCLUSIVE. A violation
of any of the provisions of this Code of Conduct may result in disciplinary action or
termination, depending upon the circumstances. Examples of conduct for which
disciplinary action or termination may be taken are as follows:

1. Theft of City property, the use of City property for personal purposes or the
unauthorized removal of City equipment or property from the workplace, including the
inappropriate use of information systems as described in Policy 370 (City Information
Systems Usage) of this Policy.

2. Violation of the Idaho Ethics in Government Act or other similar statutes prohibiting
conflicts of interest.

10.

11.

13.

14.

15.

16.

17.

Acceptance of a bribe or gift or using one's public position for personal gain in violation
of Chapter 13, Title 18, Idaho Code.

Commission of a misdemeanor while on duty or the commission of a felony either on or
off duty.

Willful or malicious damage to City property or property under the control or in the
custody of the City.

Intoxication, possession of, drinking or ingesting alcoholic beverages or any controlled
substance without a valid prescription while on duty, or reporting to work when under
the influence of such beverages or substances. This prohibition also applies to
employee breaks and lunch periods and also includes controlled substances which are
illegalin the State of Idaho, even if the substance was purchased legally in another
state or prescribed legally in another state.

Horseplay, fighting, intimidation or coercion of other employees.

Willful insubordination, including, but not limited to failure to discontinue job duties or
failure to leave the workplace when directed to do so by the employee’s supervisor.

Violation of safety regulations and practices, including, but not limited to, failure to use

safety equipment, willful failure to adhere to safety regulations, failure to report on-the-
job injuries or accidents or failure to follow instructions regarding medical treatment.

Falsification or unauthorized destruction of public records or reports.

Dereliction of duty, unsatisfactory performance of assigned duties, failure to perform
assigned duties or sleeping while on duty.

. Reckless or negligent driving of a City vehicle or failure to promptly report vehicle

accidents or other violations or regulations incident to the operation of City vehicles,
whether or not the employee was directly involved.

Tardiness or unexcused absence from work. (Absences without prior notification to an
employee’s Supervisor of an intent to use paid leave benefits hereunder will be
considered to be unexcused, absent exigent circumstances.)

Gambling on duty.

Engaging in patently offensive or immoral activity while on duty and/or violating the city
information systems usage policy

Possession of weapoens-orexplosives while on duty without proper authorization.

Failure to cooperate with fellow employees in a manner which impairs performance of
job duties.

18.

19.

20.

21.

22.

23.

24.

25.

26.

27.

28.

29.

Engaging in or conspiring to commit espionage, sabotage or criminal conspiracy.
Misuse of paid leave benefits hereunder.

Dishonesty while in the performance of job duties.

Unlawful discrimination and harassment of another employee, or member of the
public, or failure to report such conduct by another employee, or failure to follow
adopted procedures for the reporting of unlawful discrimination and harassment.
Knowing submission of materially false information in an employment application.

Use of City’s tax-exempt status for personal use.

Loss of CDL or regular driver’s license for positions that require CDL or regular driver’s
license.

Falsification of time records, personnel records, or other City records.

Inappropriately sharing confidential medical or other information about other city
employees.

Consensual relationships, dating, etc. in a supervisor, supervisee relationship, or other
employment relationship that disrupts work.

Refusing to participate in or refusing to provide information as directed by the City as
part of an impending internal or administrative investigation.

Failure to follow City Policy.

EDUCATION

Policy 450 —- Education

Approved: 4/30/2025TBD

A. Education Assistance:

Purpose: The Education Assistance Program shall be a concerted effort to invest
and contribute to City of Idaho Falls Employees’ education relative to their existing
job position.

Policy: Education assistance is available for regular, full-time employees.
Recognizing the constraints of budgetary resources, the amount approved for
educational assistance shall be determined by each Department’s Director. The
employee’s Department Director shall also evaluate whether a class/education
program is relevant to the employee’s current job position.

Requirements and Procedures: Regular full-time employees with at least one (1)
year of service may be eligible to be reimbursed for tuition expenses incurred for
classes that are work-related as determined by the employee’s Department
Director.

a) Education programs must be reviewed to determine relevance to their job
and approved by the employee’s Department Director prior to registration.

b) Afinal grade of “C” or better for the class must be achieved in order to
receive reimbursement. The employee must fully complete a class and
receive a final grade before reimbursement will be considered.
Withdrawal from a class will not be reimbursed.

c) Transcripts and receipts must be submitted to the employee’s Director
following the completion of the course to receive reimbursement.

d) Employees are expected to schedule class attendance and the
completion of study assignments outside of the employee’s regular
working hours. If itis necessary to schedule a class during normal
working hours, the employee and his/her supervisor will mutually agree on
a plan to make up the lost work time. It is expected that educational
activities will not interfere with the employee’s work, and unsatisfactory
job performance during enrollment may result in forfeiture of educational
assistance and termination of employment.

4. Taxable Benefit: tuition reimbursement will become a taxable benefit to the

employee in accordance with IRS rules and regulations.

B. Education Leave:

Education Leave:
Regular employees interested in further professional training applicable to City business
may, with the consent of the Mayor and Council, obtain educational leave. Such leave is
without pay. A single leave may not be for more than twelve (12) months.

Benefits During Education Leave:

a 6 vacation K

On €a a a NV A J 4Ca a A a

will not receive City-paid holiday pay or other compensation during the leave period.

2. An employee on education leave who is eligible for coverage under the terms of the City’s
group health plan and applicable law, including the Affordable Care Act, may continue that
coverage during the approved leave. Continued coverage is conditioned on the employee
paying the full premium (employee and City portions) on a schedule set by Human
Resources. Eligibility will be determined by Human Resources in accordance with the plan
document and the City’s ACA measurement method. An employee who is not eligible to
continue coverage under the plan may be offered continuation under COBRA.

3._An employee who wishes to continue coverage during education leave must notify Human
Resources in writing before the leave begins. Continuation of coverage during education
leave does not affect any rights the employee may have under COBRA, FMLA, USERRA, or
other applicable law.

4. Continuation of other benefits (such as life insurance or voluntary plans) will be governed
by the applicable plan documents and carrier requirements.

5. Retirement contributions and service credit during the leave will be governed by PERSI rules

n licable plan documents.

mweturn trom Education Leave. _----” | Formatted: Font: Not Bold

eturn from Education Leave.

a) Return to work. The employee must notify Human Resources and their Department __*:...--{ Formatted: Font: 11 pt, Not Bold
Director in writing of their intent to return at least thirty (30) days before the leave ends. a
An employee who fails to report to work within three (3) days after the approved leave
ends will be considered to have resigned. Any extension of leave must be approved by
the Mayor and Council. ,

b) Position. Education leave does not guarantee reinstatement. The City willreturnthe __--[ Formatted: Font: 11 pt, Not Bold
employee to the same position if that position remains available and funded. If it does
not, the City may, but is not required to. place the employee in another vacant position
for which the employee is qualified, subject to the City’s operational needs and budget.

c) Elimination or reorganization. If the employee’s position is eliminated or reorganized is Formatted: Font: 11 pt, Not Bold

“| Formatted: List Paragraph, Numbered + Level: 1 +
Numbering Style: a, b, c, ... + Start at: 1 + Alignment:
Left + Aligned at: 0.75" + Indent at: 1"

during the leave, the employee will be treated the same as any other employee in that
position, including under Policy 270 — Reduction in Force. Education leave neither
protects nor disadvantages the employee.

d) Education leave does not alter the at-will nature of employment. and nothing in this

policy guarantees continuedemployment, eee pr Formatted: Font: 11 pt

ee _----”| Formatted: Font: (Default) Times New Roman, 12 pt,
Ligatures: None

_The absence will not be considered as part of the employee’s continuous service, except as

required by law or as stated in an applicable plan document.

>.---” | Formatted: Font: (Default) +Body (Aptos)
~{ Formatted: Normal, No bullets or numbering

Policy 510 —- Overtime, Comp-Time, and Timekeeping for Exempt

Employees
Approved: 4/39/2025TBD

OVERTIME, COMP-TIME, AND TIMEKEEPING FOR EXEMPT EMPLOYEES

A. Overtime work and comp-time is work officially ordered or approved in excess of the work
week of 40 hours and shall exclude paid leave and holidays.

Unscheduled overtime/comp-time or overtime/comp-time ordered to meet
emergency work situations should be ordered and approved by the Department
Director or manager with delegated authority.

Scheduled overtime or comp-time, resulting in an extended work week consisting of
the basic or regular work week plus scheduled overtime/comp-time, must have
prior approval of the respective Department Director or manager with delegated
authority.

Employees shall not work overtime or comp-time of any kind without the approval
of their Supervisor, Department Director or the Mayor.

B. Overtime and comp-time will be paid to qualifying employees pursuant to the Fair Labor
Standards Act and by the provisions below.

Overtime and comp-time will be computed in multiples of not less than fifteen (15)
minutes.

As defined by this policy, standby time shall mean time that an employee must be
available to report to work in addition to the basic work week and overtime.
“Available to report to work” means that an employee must be available to answer
their cell phone, remain within fifty (50) miles of their work location, and, when
called to report for work, must report to workplace as soon as possible. While an
employee is on standby time, an employee may conduct personal business,
provided that the employee remains available to report to work.

Employees who are scheduled on standby time for periods of less than one week or
7 days shall be guaranteed a minimum of two (2) hours pay at the base hourly rate
per day Monday through Friday and three (3) hours pay at the base hourly rate per
day Saturday and Sunday, plus time worked as described below. An employee
scheduled on standby time for a seven (7) day period would receive a minimum of
sixteen (16) hours pay at the straight time base hourly rate plus time worked as
described below. Regularly scheduled hours do not count as standby time for pay
purposes.

The pay for any work performed on standby time shall be paid at the rate of one and
one-half (112) times the base hourly rate, and the hours worked during standby time

shall be credited against the standby the total of all guarantee for the full standby
assignment whether one day or 7 days on an hour-for-hour exchange.

Any employee required to take an emergency call out, except those on standby,
shall be guaranteed two (2) hours at one and one-half (1%) times the base rate per
call, unless two (2) calls fall within one (1) two (2) hour time period.

C. Overtime and Timekeeping for Exempt Employees.

Employees who are designated as Exempt in accordance with the Fair Labor
Standards Act are ineligible for overtime and comp time. For public accountability
purposes, exempt employees shall take vacation time and sick time in (one (1) hour
increments. Exempt employees must record any vacation, sick, or other such
leave, whether paid or unpaid, to ensure proper accrual and accounting of leave
benefits. It is the employee’s responsibility to sign or electronically sign their time
record to certify the accuracy of all time recorded.

The exempt employee’s supervisor must approve flexible working schedules and
other arrangements that differ from the standard workweek or working schedule.

Exempt Employees (including Department Directors) who are directed to work
emergency response during a disaster, disaster emergency, or emergency, officially
declared by the Mayor, the Bonneville County Commissioners, the Governor, the
President of the United States, or any other person or governmental entity
authorized to declare such a disaster, disaster emergency, or emergency, shall be
paid for hours worked over forty (40) hours a week at 1.5 times their regular hourly
rate. “Emergency response” means work specifically performed to mitigate the
impact of the declared emergency.

D. Timekeeping for Employees

Nonexempt employees must accurately record the time they begin and end their
work and any sick, vacation, holidays, or other such leaves of absence, whether
paid or unpaid. The Department Director or designated manager will review and sign
or electronically sign the employee’s time record prior to being submitted to payroll
for processing. In the event of an error in the time record, the employee will
immediately report such error to their Department Director or designated manager.
The Department Director or designated manager will report the error to payroll for
investigation into the error.

Altering, falsifying, tampering with time records, recording time for another
employee or failure to comply with this policy may result in disciplinary action, up to
and including termination of employment.

Memorandum
File #: 26-442
Work Session
DATE: Wednesday, November 4, 2026
AGENDA: Work Session
FROM: Johan Olson, Fire Chief
DEPARTMENT: Fire Department
Title
Feasibility Study RFQ Update - City of Idaho Falls (IFFD) and Bonneville Co Fire District #1 (BCFD1) (15)
Action
Council direction to staff (or take other appropriate action)
Description, Background Information, Purpose:
1. RFQ for a feasibility study evaluating a Joint Powers Agreement and merger options between
the City of Idaho Falls (IFFD) and Bonneville County Fire District #1
o
RFQ issued September 10, 2026
o
Closed October 1, 2026
2. Responding companies (3):
o
AP Triton, LLC, Sheridan, WY
o
ESCI (Emergency Services Consulting International), Chantilly, VA
o
Adelle Way Inc (Adelleway.com), St. Petersburg, FL
3. Evaluation committee: both Fire Chiefs (Molbert and Olson) and one member from each
governing body (Larsen and Kirkham)
4. Study costs will be shared equally with the District, with a combined cost not to exceed
$100,000 under the Fire Protection Joint Services Agreement.
o
We are targeting selecting a firm and moving to contract in the coming weeks
o
The primary goal is to start the study before the end of the calendar year
5. Proposed timeframes vary by firm
6. The study’s purpose is to provide objective analysis from an independent third party to inform
our path forward as we plan for the future between our two agencies.
City of Idaho Falls
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File #: 26-442
Work Session
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Memorandum
File #: 26-432
Work Session
DATE: Tuesday, November 3, 2026
AGENDA: Work Session
FROM: Bryce Johnson, Police Chief
DEPARTMENT: Police Department
Title
MERF vehicle replacements and add to fleet (20)
Action
Authorize a not-to-exceed number for the lease and purchase of IFPD police vehicles (or take other appropriate
action).
Description, Background Information, Purpose:
City Council approved the budget for MERF vehicle replacements for the police fleet as well as two add-to-
fleet vehicles out of impact fees. The number of vehicles and the dollar amounts for both the replacement
vehicles and the add-to-fleet vehicles are worked on collaboratively between IFPD and the City Finance
Department.
We are requesting City Council authorization for a not-to-exceed number so IFPD can lease the replacement
vehicles and purchase the add-to-fleet vehicles.
This item has been reviewed by the Mayor’s Office.
City of Idaho Falls
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Memorandum
File #: 26-433
Work Session
DATE: Tuesday, November 3, 2026
AGENDA: Work Session
FROM: Bryce Johnson, Police Chief
DEPARTMENT: Police Department
Title
Automated License Plate Readers (90)
Action
Council direction to staff (or take other appropriate action)
Description, Background Information, Purpose:
IFPD implemented Automated License Plate Readers (ALPR) about 2 years ago. In that time, there have been
hundreds of successful outcomes; kidnapped victims located, wanted felons arrested, victims protected,
stolen property recovered, and suspects identified. ALPRs have been the most innovative, cost-effective, and
valuable law enforcement tool IFPD has implemented in decades.
There are many issues and decisions to be made regarding the use of ALPRs, including cost, misuse of data,
data storage, ownership and availability of data, data sharing, auditing, and transparency.
IFPD will share information regarding ALPRs, how they work, internal policy, outcomes, recommendations for a
model ALPR ordinance, and information on various ALPR providing companies.
This item has been reviewed by the Mayor’s Office.
City of Idaho Falls
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