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minutes meeting date 2026-09-28 · fetched 2026-10-25 · 12488 characters · read by OCR, check numbers against the source · official file · plain text
APPROVED COMMISSIONER MEETING OF September 28, 2026 The Caribou County Commissioners met in regular session on September 28, 2026 at 9:00 a.m. Those in attendance were: Mark Mathews, Commissioner, Chairman Emily Tew, Proximity Bryce Somsen, Commissioner Becki Wright, Proximity Marty McCullough, Commissioner Adam Mabey, Sheriff George Hulse, Commissioner Elect CeJay Golightly, Soda Springs Police Chief Jill Stoor, Clerk Russ Roper, Chief Sheriff Deputy Doug Wood, Prosecutor Helen Barker, P&Z & Parks Kevin McLain, Road & Bridge Lisa Barfuss Dwight Lloyd Weed Control Cody Barfuss Eric Hobson, Public Safety Katie Adams Kya Simmons, Public Safety Aaron Cook, Assessor The meeting opened with Doug Wood leading the pledge of allegiance and prayer. Kevin McLain, Road & Bridge: e Kevin informed the board that the welder needs a new motor. e The have hauled the oil truck to Boise with the suspicion that the pump is going bad. He has received two quotes from MetroQuip with a $3,000 difference. The first is for a new motor pump at $16,969; the rebuilt cost is at $13,146.14 and does not come with any warranty. The truck was new 7 years ago. The board discussed the rebuild option and if they keep the old as aspare. It was decided to install the new pump. Commissioner Somsen motion to accept the bid from MetroQuip for a new pump on the oil truck not to exceed $17,000. Commissioner McCullough seconded the motion. Motion passed e He has checked into shelving for the new shop from Uline costing $880 for starter with $710 each addition section. He would like to add 7 sections for approximately $5,500. He thinks the height & stability will be beneficial for their storage needs. There was continued discussion about storage options & building high for the loader attachments. e Kevin gave an update on the culvert work down below Grace. It is still exposed and they have been working with Intermountain Gas. The area is barricaded until that is finished e The crews are over in Crow Creek working on culverts, drains, and dealing with beaver issues. e Next week plans are to finish up projects at the Chesterfield bridge, the culvert near Little Johnny Creek, and work on Clements Hilll with mesh from state, Commissioner Mathews mentioned the culvert near Niter that washed out needing attention. ae el Commissioner Minutes 09-28-2026 Page 1 Dwight Lloyd, Weed Control: Dwight asked Doug about right of ways with power companies and their responsibility to maintain weed control under their poles and infrastructure. Doug state that it would depend upon how the easement was written, however they would be responsible for the immediate area of their equipment. Dwight presented photos of his new tanks and the work that has been done to prepare the equipment. He stated that all the roadside work is completed. He thanked the board for the new doors and showed photos of the progress at the shop and let them know that the insulation work did not get completed because he was not able to get the contractor to respond. He showed photos of the motorcycle accident at his home and the issues with continued speed on Highway 34. Dwight stated that his summer help is now off and that the full-time employee will be on light duty while recovering from an accident. He will spend that time studying for his applicator license. J. Adam Mabey, Sheriff: Adam does not have much to report on activities. Did get a quote for the Motorola server at $136,788.72 from Dan Argyle with Day Wireless. Will push the invoice through to get the funds from the current fiscal year if approved. Commissioner Somsen motioned to accept the purchase of a new server from Motorola Solutions in the amount of $136,788.72. Commissioner McCullough seconded the motion and it was approved. Payment will be made with funds split between the remainder of the Sheriff's Office Capital Outlay and PILT department assistance. The Mutual Aid Agreement with the City of Soda Springs is still in progress and the final agreement will be presented at the next meeting. Sherriff stated that he would like to follow up on executive session: Commissioner Somsen motioned to convene an executive session pursuant to 74-206(b) beginning at 9:38 a.m. Commissioner McCullough seconded the motion. All voted aye individually and the session began. Commissioner Somsen suggested ending the session at 9:47 a.m. No decisions were made. Eric Hobson, Public Safety: Eric is planning to attend the OEM Annual Preparedness and Homeland Security Conference in Boise December 8- 10. The do sponsor himself and a commissioner if they are interested in going. The will give and update on their five year plan and what is happening in the emergency area. He discussed the Four County Mitigation Plan that has been at topic at the commissioner's meetings. The state planning through IOEM will do the plan through FEMA if we are willing to do the legqork. They are typing up a eT PASI RR a ET DTT a "aetna TS Ry ee ae aT Se eee RAEN RESEND SUITE TET Commissioner Minutes 09-28-2026 Page 2 proposal and Eric will be meeting with other emergency managers. This will hopefully save the counties between 11 to 12 thousand that a contractor would have cost. He will be moving forward and hopefully present at the next Four County Commissioner Meeting in December. e Eric presented quotes for a power amplifier on Rabbit Hill repeater that was hit by lightning. Motorola got an error that our amplifier on the repeater was down. The controller was dead down in the building however they still had power. The unit was bought in 2025 however they quit servicing that unit 10 years ago. It all needs to be replaced. Motorola worked up a quote for $19,283.78 for a new power amplifier. He was looking at his budget and he should have enough to purchase from the repeater maintenance budget from the current fiscal year. Questions about grounding and prevention were discussed. Commissioner Mathews asked Eric to check in on the ICRMP insurance for coverage. Commissioner Somsen motioned to accept the bid from Motorola Solutions for a Motorola tower amplifier pack for the repeater at a cost of $19,283.78. Commissioner McCullough seconded the motion. All voted aye after conversation about submitting the claim to insurance for reimbursement. e Eric presented a quote from Dex Imaging on new copier/printer to replace their machine from 2008. They have funds in capital outlay to cover the $3,905 purchase. To lease the machine, it would be at a cost of $82 per month with a maintenance agreement. Looking at the 5-year lease, he believes it would be better to purchase the machine outright with their limited use. Commissioner Somsen motioned to accept a bid for the new copy machine (Konica C3321) at $3,905.00. Commissioner McCollough seconded the motion and the motion passed. e Still looking at numbers for holding a new EMT class. They have several interested and will look at the numbers before making the decision to move on with the class. The discussion included the possibility of starting EMT classes in the high schools. Proximity: Proximity demonstrated their platform to the board showing features for managing resident communications, surveys, events, and tracking community sentiment through an Al-powered messaging engine. The platform would integrate with existing systems like AlertSense that the county currently uses for emergency and school alerts. The board expressed interest but indicated that pricing would be a key consideration, leading Proximity to present a 3- year agreement with annual pricing of $6,700 and a total cost of over $21,000 with a 20% discount for upfront payment. The discussion covered geofencing options and next steps for getting feedback from different departments. Lisa Barfuss, Extension Office: Commissioner Somsen made a motion to convene and executive session at 10:35 a.m. pursuant to I.C. 74- 206(b). Commissioner McCullough seconded the motion. Commissioners voted individually to proceed. _wipecetainersneeeeesomemn ran mar TITHE NENT SRE REESE RTT REIN rc NOTORIETY: SEES OT ISTE LTE LE RMN ST RE Commissioner Minutes 09-28-2026 Page 3 Commissioner Somsen motioned to end the session at 11:55 a.m. Commissioner Somsen motioned to allow Lisa Barfuss to use her upcoming sick accruals to pay her supplemental insurance premiums and the board agreed to pay her insurance premiums through the end of the calendar year. Commissioner McCullough seconded the motion and the motion passed unanimously. ShaLayne Bartschi, Senior Center: e ShaLayne called to cancel due to an emergency. Doug Wood, Prosecutor: e Doug was able to order the computer however they do not have an invoice. He is hoping to have that expended from the current fiscal year. e Doug stated that the IAC Conference was very good and that they are staying very busy in the office right now. Jill Stoor, Clerk: e The CES agreement has been digitally signed and completed. e Jill received a letter from the Soil & Water Conservation informing the county that some of our banking data was published online with their 2025 Financial and Match Reports. The information has been removed and they are working to identify the cause of the issue and prevent further disclosures. Jill informed the treasurer and she is aware and feels our positive pay program should prevent fraud. e The IDAWY payment was discussed. She expressed concerns with collecting fees that we do not remit monthly as we do with other districts. Jill presented a claim form to complete the budgeted amount for fiscal year 2026. e Jill presented the 2027 liquor licenses for renewal; listing all licenses that are currently active. She asked for approval of that list and will present any new applications individually when they are received. Commissioner Somsen motioned to approve the 2027 Liquor & Beer Licenses as listed with the addition of Quik Stop. Commissioner McCullough seconded the motion and the motion passed. e Jill presented the information on the amounts received from Prime-Time Auction for the surplus vehicles. e She presented the L1 showing the county levies for the 2026 tax year to be collected in Fiscal Year 2027. This listing shows all taxing districts within the county and the individual breakdowns of the levies. She asked for a motion to approve the L1 understanding that several may be reduced due to non-compliance with the State Controller's Office. Commissioner McCullough motioned to approve the L1 as presented. Commissioner Somsen seconded the motion and the motion passed. een ee ee eee rere eee eee Commissioner Minutes 09-28-2026 Page 4 Other: e Commissioner Somsen made a motion to accept the agenda for 9/28/2026 as presented. Commissioner McCullough seconded the motion. Motion passed. e Commissioner Somsen made a motion to approve the minutes of 09/14/2026 as presented, the claims approval report in the amount of $382,452.31 including remittances and the payroll claims in the amount of $239,454.92 for 9/25/2026. Commissioner McCullough seconded the motion. Motion passed unanimously. e The meeting adjourned at 11:26 p.m. The Caribou County Board of Commissioners will meet again on October 12, 2026 at 9:00 a.m. for a regular meeting. Signed: Mark Mathews, Commissioner Chair Attested: Jill Stoor, Clerk dad i genre mT ER ENE RN EI STREET ETE ETS EET OTR TIE SC Commissioner Minutes 09-28-2026 Page 5 Approved Payment of Bills 09.28.2026 urrent Expense ndigent Road & Bridge pecial Highway Po ise Weed Control onsolidated Election eappraisal Health $28.72 Hospital M&O Po Ambulance arks & Recreation armers Land & Irrigation Po ounty Fair Po ounty Court Facility Po District Court $3,669.23 ourt Services uvenile Justice oad & Bridge Fund Mineral Leasing $1,106.1 $108,500.0 $477.1 Water District TV Translator andfill ailey Creek Fire District reedom Fire District Auditor's Trust Adult Probation Fee Diversion Education Trust uvenile Housing Trust Range Improvement Trust ourt Trust entennial Trust ‘ollege Trust reasurer's Trust D Trust oncealed Weapon's Trust Fund $10,164.01 11 Trust Fund ublic Safety Fund Odyssey Court Payments oft Cost & Video Arraignment ecurity/Probation Fund heriff's Vessel Fund Remittances $9,742.4 $3,315.0 $79.9 $341.8 $75.8 $17,187.2 $382,452.3 N YIATnH VIOPZSIOLSIAIO;olo = mad oo) vu Plela QO;oO| 7/0 Dia ele s]0O 2 q ° 3 < oO = (28 oO 4 3 Cc GB + $239,454.9 $239,454.9 R N Grand Tota
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