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minutes meeting date 2026-06-22 · fetched 2026-09-09 · 23071 characters · read by OCR, check numbers against the source · official file · plain text
APPROVED COMMISSIONER MEETING OF June 22, 2026 The Caribou County Commissioners met in regular session on June 22, 2026 at 9:00 am. Those in attendance were: Mark Mathews, Commissioner Helen Barker, Planning & Zoning Bryce Somsen, Commissioner Rowdy Larkins, Building & Maintenance Marty McCullough, Commissioner Justin Steele, Probation Jill Stoor, Clerk Justin Hatch, Extension Office Doug Wood, Prosecutor Dwight Lloyd, Weed Control Tisha Young, Chief Deputy Clerk Kevin McLain, Road & Bridge Dept. Sharlene Simons, Deputy Clerk J Adam Mabey, Sheriff Aaron Cook, Assessor Casey Batterton, Coroner Angie Mendenhall, Treasurer Dana Izatt, Searle & Hart Dally Smith, Event Center Jake Barfuss, Caribou County Fair Board Eric Hobson, Public Safety Tom Calton, GIS Kya Simmons, Public Safety Russ Roper, Sheriff's Office The meeting opened with Mark Mathews leading the pledge of allegiance and prayer. Dana Izatt, Auditor: Dana presented a detailed review of the financial statements, explaining key components including assets, liabilities, and fund details. He noted that none of the major funds exceeded their budgets, and discussed the pension liability and federal award expenditures. Dana presented audit results showing good financial health across major funds, with steady or increasing cash balances in most areas except solid waste and some specialized funds. Dana mentioned that after audit approval, he will work with Jill to input information into the federal system for transparency, and he expressed appreciation for the departments’ cooperation during the audit process. Jill asked for the Commissioner Chairman’s signature on the representation letter for Searle Hart and Associates. Commissioner McCullough made a motion to approve the Fiscal Year 2025 Financial Audit. Commissioner Somsen seconded the motion. Motion approved. The audit is available in the Clerk’s office for review as well as the county website. Rae PEN eS VRE BE PTE EAT SR AS ESF SHY SEIS EP EESTRLONY SPST TEE EI PES TENT RTE PE ETT Commissioner Minutes 06-22-2026 Page 1 Jill Stoor, Public Hearing: e Commissioner Somsen made a motion to enter into a Public Hearing for Caribou County Resolution 2026- 05 Sheriff's Fees at 10:01 a.m. Commissioner McCullough seconded the motion. Motion passed unanimously and the hearing convened. e Jill shared that this is a resolution of the County of Caribou Board of Commissioners, establishing fees for civil processing at the Sheriff's Office within Caribou County, Idaho; prescribing the amount of said fees, repealing all resolutions or parts of resolutions in conflict with this resolution; and establishing an effective date of this resolution. This resolution is to align with state fees. e There was no public comment. e Commissioner Somsen suggested closing the Public Hearing at 10:03 a.m. on the Resolution 2026-05 establishing fees for civil processing at the Sheriff’s Office. Commissioner McCullough seconded the motion. Motion passed. e Commissioner Somsen made a motion to adopt Caribou County Resolution No 2006-05 establishing fees for civil processing at the Sheriff's Office within Caribou County, Idaho; prescribing the amount of said fees, repealing all resolutions in conflict. Commissioner McCullough seconded the motion. Motion passed. e Commissioner Somsen made a motion to enter into a Public Hearing for the Military Leave Caribou County Ordinance No 2026-05 at 10:04 a.m. Commissioner McCullough seconded the motion. Motion passed unanimously and the hearing convened. e Jill shared that this is an ordinance of the County of Caribou Board of Commissioners creating a military leave policy as an addition to the approved employee handbook; repealing all ordinances or parts of ordinances in conflict with this ordinance and establishing an effective date of this ordinance. e This was proposed by the Sheriff and is a Federal requirement with USERRA. e Tisha asked for clarification of the 2 weeks, is this regular time and not accrued time. It was agreed to use regular time paid. e No public comment. e Commissioner Somsen suggested closing the Public Hearing at 10:07 a.m. on Caribou County Ordinance No 2026-05 a Military Leave policy. Commissioner McCullough seconded the motion. Motion passed. e Commissioner Somsen made a motion to Adopt the Ordinance 2026-05 an ordinance creating a military leave policy as an addition to the approved employee handbook. Commissioner McCullough seconded the motion. Motion passed. e Jill mentioned inquiries from the contract counties on a jail fee increase as they work on budgets; the board agreed with a need and will address it with the sheriff. “ager carrera ueame orn gore ie ee NR SIO a TDR IT YEP NIE TE A TREY EE OK PPE NEN LEN ETB EE ER a Commissioner Minutes 06-22-2026 Page 2 BUDGET REQUESTS PRESENTED: Aaron Cook, Assessor: e Pg 3 Assessor Fund, there are no changes. However, he would like to take the difference in the wages of an employee that has retired and the current employees and share that difference with the current employees’ salaries. He will work with the clerk on those changes with no net change in budgets. Pg 52 Reappraisal Fund, Travel, Mileage & Meals will stay the same as last year but if training is needed, he was told to go ahead as long as the total expenses are not over expended. Contract expense was requested to increase $15,000 per request from contractor and approved in a previous year’s budget meeting. Maintenance agreements were proposed to increase $200.00. Assessment Notices were suggested to decrease by $300.00. e Further discussion also addressed transitioning from Computer Arts property software to Omnitron/ProVal software, with potential cost savings of $16,000 annually in maintenance fees and a one-time implementation cost of $40,000-$50,000 depending on how many counties participate in the transition. Jill thought these expenses would be handled through the computer budget. Angie Mendenhall, Treasurer: e Pg 6 Treasurer/Tax Collector Fund, e Angie proposed a $1 hourly salary increase for Melanie. Legal publication suggested a decrease of $500. Title searches decrease of $1000. e Angie shared an investment portfolio. She presented a proposal for employee bonuses based on investment interest earnings, suggesting to take 50% of excess interest above the budgeted amount to determine bonus payments. e Jill will check on contract payment as this may have come out of the wrong fund and make the correction. Eric Hobson, Public Safety & Ambulance: e Pg 21 Public Safety Fund there were no changes. e Pg 56 Ambulance Fund, proposals are: an increase of $2000 in the EMT compensation. Supplies increase $1500. Appropriation/ Meals & Fuel decrease $4000. Utilities decrease $2000. Education-Training, Other increase $2000. Ambulance M & O increase $1500 due to fuel costs. e Jill will talk to Dana about the ambulance grant running through a trust and not a regular budget line. ria Hnce aims ak eae aca co aig ES chit el RL ek ict ci nese isles cc in ching ei ai eC cu Eiitciica Commissioner Minutes 06-22-2026 Page 3 e Pg 79 Public Safety Fund, this is hard to calculate due to grant applied to but not known for sure. This is a pass- through fund. Helen Barker, Planning & Zoning: e Pg 15 Planning & Zoning Fund e Travel, Mileage & Meals decrease by $1000 and that amount moved to Parks & Rec Travel. Supplies decreased $1000. Markers and signs decrease $1000. Other misc. expenses suggestion to remove this line item. (It has $250 in it currently). Education — training, other decrease $500. P&Z/Building software decrease $3594. Publications decrease $500. Supporting land use docs/grant Commissioner Mathews suggested to take of “grant” from the line item and reduce the amount by $15,000. e Pg 59 Park & Recreation Fund Travel, Mileage & Meals add $1000 from Planning & Zoning Fund travel mileage & meals. Park M&O This line item will be deleted. It was suggested to break down parks and recreation maintenance expenses into separate categories for toilets, docks/trash, and lawn care. Toilets will have $37,200. Docks/Trash will have $14,000. Lawn Care will have $22,000. Special Projects will be increased by $2500 due to Road Maintenance being deleted and that amount added here. Parks M&O/Freedom will be raised $500 Road Maintenance will be deleted and the $2500 from that line will be added to Special Projects. e The group addressed concerns about a landfill ordinance, noting challenges in defining subjective trash standards and discussing the potential need for a social media campaign to promote cleanliness. Suggestion to focus on the beauty of the county and not the “trash.” Rowdy Larkins, Building & Maintenance: e Elevator was worked on Friday and it should be working by this Wednesday with plans to involve Judge Gabiola if issues persist. e Pg 13 Courthouse & Grounds Fund e Commissioner Somsen asked about the weeds out front of the courthouse. Rowdy noted that grass treatment is challenging once it establishes and suggesting remapping for next year to address the problem. Angie proposed consolidating lawn maintenance with the parks and rec department if they hire staff for those areas. e Coffee, water, etc. could decrease by $300. e Pg 29 Building Department Fund e Rowdy proposed an increase to his salary by $2.00 per hour due to added responsibilities. Travel, Mileage & Meals decrease by $500. LL LET ST EL A LE a Oe SE SL ae RTE A Commissioner Minutes 06-22-2026 Page 4 e Discussion on building permit fees noting that current fees of $75 per square foot are significantly below the industry average of $175 and may not fully cover costs. Rowdy will bring fee schedules to the next meeting. e Pg 33 Caribou County Events Center Fund e Rowdy proposed having Dally take over cleaning duties as a part-time employee (29.5 hours weekly) to gain PERS! eligibility and provide better building oversight, with plans to increase her hourly rate to match seasonal workers. Snow removal was hard to judge due to a low snow season and would need closer monitoring in the future. Rowdy thought it was expensive for what was used this last winter. e Telephone adding $300 for Dally’s reimbursement on her cellular phone. Justin Steele, Juvenile Probation: Pg 28 Juvenile Probation Fund there were no changes. Vehicle Expense - It was discussed to possibly auction off the Impala and keep the Ford. e Pg 75 &76 Juvenile Probations Fund and Adult Probation Fund e Proposing combining juvenile and adult probation funds into a security line item and naming it Security/Probation Fund. e Sheila received her advanced certified qualification and Justin would like to do something for that. It was also discussed potentially providing a stipend or percentage-based compensation for Philip's interpreter certification, though specific details were left for further discussion. Justin Hatch, Extension Office: e Justin talked about their truck needing brake repairs of around $1900. He then shared that he just learned that the bus needs brakes which will cost around $1700. e Commissioner Somsen made a motion to approve brake repair for the Ford pickup not to exceed $2000. Commissioner McCullough seconded the motion. Motion passed. e Commissioner Somsen made a motion to approve brake repair for the bus not to exceed $2000. Commissioner McCullough seconded the motion. Motion passed. e Pg 17 Extension Agent & Home Econ Fund Dues, Memberships was requested to increase $1460 for software to ChatGPT. Jill shared that this is not a due or membership and should be moved to a new line item for software. Telephone may have internet included and may need to decrease. e Tisha asked about Taylor's and Sara’s salaries and how they should have been splitting the time allowed and not each working the allotted hours weekly. Justin asked if they could each get 19 hours, it will be decided later. This would be a $10,000 increase. Dwight Lloyd, Weed Control: e Pg 49-50 Weed Control Fund e Jill shared that there was a clerical error in the telephone line item that she will fix. No changes otherwise. Other Misc. Expenses a proposed increase of 3% but was decided for no changes at this time. IRS ee serpent Egg ES TGS ST ME SEEN TTT ERAT NTS EU EI, RET RE EET ET Commissioner Minutes 06-22-2026 Page 5 Chemicals requested increase of $2500 due to increase costs. Parts & Maintenance asked to increase of $600. Shop Expense request to increase $250. Capital Outlay the Board suggested to decrease this by $2000. He also mentioned needing a new 1,000-gallon water tank trailer, estimated to cost between $3,500 and $4,500, and requested bids for insulating the shop building to reduce propane costs. There was some discussion on weed control issues at the Event Center and agreed to address it with Roundup and sod installation before the fair. Doug Wood, Prosecutor: Pg 9 Attorney Fund Misc. Salary was suggested to rename this Civil Salary, which is Doug's salary. No other changes. Kevin McLain, Road & Bridge: While reviewing bills, Commissioner Somsen reminded Kevin that his crew should only be charging filters at NAPA and using CarQuest for all other parts needed. Kevin will relay this concern to his crew. Pg 35 Road and Bridge Fund Kevin spoke concerning wages and sustainability. He would like to see a bigger increase in wages, advocating for his crew. Travel, Mileage and Meals was left off the budget — Jill will add it at last year’s rate of $3000 Telephone was requested to add $900. Physicals and safety equipment were requested to add $3000. State gas/vehicle reg expense Jill mentioned that she could obtain Franklin Counties’ budget for reference on better tracking/breakdown on this line item. Mineral leases and Bonds an increase of $1000 was requested. Pg 38 Special Highway Fund Dust Guard Materials increased by $25,000 was requested. Pg 70 Mineral Leasing Fund there was no changes. Pg 78 Road and Bridge Fund there was no changes. Bayer called Kevin last week wondering if the county would be interested in chipping the haul road. It was decided to not do this as it would interfere with private contractors. Discussion on center line painting on the Blackfoot River Road for safety. This could cost around $20,000 it was agreed to move forward on this. Army corps would like a hydraulic assessment for the bridge in Chesterfield. Jake will be putting together a work order on this. Babe Myers did more work on subdivision. He said it will always be a private road. Kevin asked if he has ever approached the Board to have it be a county road as it is looking close to being acceptable. He wanted clarification on this. The Board agreed that it needs more work first. Kevin shared bids on pick-up trucks he would like to purchase. Commissioner Minutes 06-22-2026 Page 6 e Commissioner Somsen made a motion to approve the purchase of (2) 2026 Ford F-350s for the amount of $65,913.76 each from Road & Bridge capital outlay funds. Commissioner McCullough seconded the motion. Motion passed. J. Adam Mabey, Sheriff: e twas brought to Sheriff's attention that out on Slug Creek, during shift changes, people are traveling at high speed. They should only be traveling at 45 mph. Sheriff will check into that. e Pg 39 Justice-Sheriff Fund (check with Jill) Clerical Salary a proposed $1.50 increase for Ronni Athay. Bear River Task Force was proposed to remove this line item. Vehicle Expense, proposed increase of $10,000. Search and Rescue an increase of $5000 was proposed. K-9 Expense will go back to $1500 due to the new dog purchase was a one-time expense. IT Equipment/Supplies was suggested that the $25,000 in that line item could help with the Spillman expense. Other Misc. Expenses a reduction of $1000 was proposed. Spillman Support has proposed a one-time total of $260,000 which is an increase of $240,000 for a new server in the Sheriff's Office and a back-up in Grace or the Annex building. It was suggested that Capital Outlay is the more appropriate line. Capital Outlay proposed increase of $20,000 plus the Spillman amount of $240,000. Sheriff will move forward to getting bids for this and then possibly use Dept. Assist in P.I.L.T. with commissioner approval concerning the Spillman support. He has started to bill other counties/cities to build that support. e Jail fees need increased. The State went up to $80 July 1s. Suggested to increase up to $5. e Adding Employee wellness line $10,000 this will be taken from the jail fund, transport line item (pg 45). e RSO Registered Sex offenders could potentially be tracked separately through a trust. e Sheriff would like to purchase LPR License plate readers which cost $4000 each plus yearly maintenance. It was suggested to get the server up first, and then do this next year. e Pg 44 Justice Jail Fund Overtime Pay request to increase $17,250. Cleaning supplies request to increase $1000. Transport use this for the wellness program by decreasing $5000. Detention Uniform & Equipment request to increase $4300. Kitchen & Food Supplies request to increase $16,000. Capital Outlay request to increase $5000. Jake Barfuss, CC Fair Board: e Pg 61 County Fair Fund e Appropriation request to increase for PRCA Rodeo $40,000 from PILT Discussion on continuing the PRCA rodeo contract for a third year at $40,000, with the Board expressing concerns about the cost versus revenue but acknowledging the event's community benefits. (gerne a pS ET TT TENT TA RC BTR ETA AR LE SPOR RPE NS SNES EEA Commissioner Minutes 06-22-2026 Page 7 e Jake talked briefly about the bleachers needing worked on. He shared 2 bids GameTime was more accurate. He asked if the county could help with grants. The Board suggested that he talk to Molly and Eric and investigate funding opportunities for the bleacher improvements. e He shared that they would like to use the facility more throughout the year. Maybe adding some concerts. Casey Batterton, Coroner: e Pg 11 Coroner Fund Casey requested implementing a new compensation system for autopsies to Boise, based on a sliding scale similar to ambulance transfers, with a proposed budget of $2,500 for the first year. Jill Stoor, Clerk: e Jill looked up June 2020 minutes and shared them on the google drive and will keep looking at more information regarding Madsen Subdivision and North Cinder Pit Road. e She shared that there has been another fraud case with someone trying to deposit a check that was not theirs. The bank stopped payment and Angie is getting Positive Pay which is a new system for bank verification. e Pg 63 District Court Fund Law Clerk was discussed that Bear Lake and Oneida Counties will reimburse Caribou 40% of cost while Caribou will be paying 60%. Bailiff - Justin asked for an increase for Philip with his certification completed. Juvenile Probation Officer - Justin asked for an increase for Sheila for her certification completed. Language Access - request a decrease of $1000 per Trial Court Administration (TCA). e Pg 66 Court Services there were no changes. e Pg 2 Clerk/Auditor Fund Machine Maintenance a suggestion to move this $2000 to Capital Outlay. Capital Outlay increased by $2000 for machine maintenance. e Pg 7 Commissioners Fund Travel, Mileage and Meals were left the same and not increase $2500 per board Supplies were suggested to increase $1000. Other Misc. Expenses was agreed to delete this line item which contained $300. e Pg 20 Elections Fund, with elections only 2 times a year now, Jill felt she could decrease in some of these line items. Misc. Salary proposed to decrease $2750. Supplies proposed to decrease $1000. Machine Maintenance request to increase $1500. Legal Publications proposed to decrease $1000. e Pg 24 Sundries Fund Telephone requesting an increase of $12,500 due to internet fees. Professional Services — Audit proposed to decrease $15,000. e Pg 25 Computer Fund Telephone proposed to decrease $300. cease eee eae sc seo actus sentence ec SSE ln ili A ce cl reer reer —————e—eEEEEEE Commissioner Minutes 06-22-2026 Page 8 Laserfiche Software Maint. request an increase $2,900. ESET Antivirus request to increase $1750. Barracuda Backup request to increase $500. Adobe proposed to decrease $100. Website Maintenance request to increase $2500. Internet request to increase $500. Capital Outlay proposed to decrease $1000. e Pg 34 Indigent Fund will have no changes. e Pg 31 GIS Fund Travel Mileage and Meals proposed to decrease $1500. Supplies proposed to decrease $300. Vehicle Expense this line item is gone (was $2000). Maintenance Agreements request to increase $650. Capital Outlay proposed to decrease $10,000. e Pg 47 Consolidated Election e Jill would like to tranfer Teri upstairs and her budget to District Court and hire a new full time downstairs. Supplies proposed to decrease $1000. Machine Maintenance request to increase $1500. Capital Outlay could drop $10,000 to help with salary if new employee approved. e Pg 51 Solid Waste Fund, Jill will call Jayson about this fund as there could be an adjustment after June possibly decreasing by $300,000. e Pg 55 Health Fund, no changes other than what Maggie requested and was already approved in appropriation where it increased $1860. e Pg 60 Tort Fund Workman’s Comp Insurance proposed decrease $25,000. Insurance — Fire, Auto, Bldg. request increase by $22,577 per actuals. e Pg 62 County Court Facility Fund, No changes. e Pg 68 Juvenile Justice Fund, no changes. e Pg 69 Veteran's Memorial Fund Bldg. Remodel & Repairs suggested to take this line item out (it had $5000 in it). VFW Post 914/Soda proposed to decrease $4500. e Pg71P.I.L.T. Fund Senior Citizens — Soda, Jill will talk to Shalayne about this. Idaho Economic Development Molly requested and increase of $500. Market Animal Sale Boost requested to increase $500. Department Assistance committed to PRCA Rodeo $40,000 and server so total amount is $200,000. e Pg 74 Sheriffs Vessel Fund, no changes. e Pg 77 Soft Cost & Video Arraignment Fund, no changes. e Pg 80 Diversionary — Treatment Fund, no changes. Fil Commissioner Minutes 06-22-2026 Page 9 e Payroll Budgets will be discussed at the next board meeting. Other: e Commissioner Somsen made a motion to approve the agenda as presented. Commissioner McCullough seconded the motion. Motion passed. e Commissioner Somsen made a motion to approve the minutes of 06/08/2026 as presented, the claims approval report including remittances in the amount of $376,535.71 for 06/18/2026 and the payroll claims in the amount of $403,091.53 for 06/10/2026. Commissioner McCullough seconded the motion. Motion passed unanimously. e twas authorized to raise Dally’s wages now to match the part-time wage rate. e The meeting adjourned at 4:02 p.m. The Caribou County Board of Commissioners will meet again on July 13, 2026 at 9:00 a.m. for a regular session. Signed: Mark Mathews, Commissioner Chairman Attested: Jill Stoor, Clerk Commissioner Minutes 06-22-2026 Page 10
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