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Cassia County Board of Commissioners
SPECIAL MEETING MINUTES
Tuesday, September 8, 2026
Cossia County Courthouse . Commission Chambers
7459 Overldnd Ave . Room 206 . Burley ID 83378
9:00 AM
The Cassia County Board of Commissioners met today at the place and time as posted by agenda
pursuant to ldaho Code 5 74-204 for Open Meetings Law.
ACTION AGENOA ITEMS
1) 9:01 AM Call to order
2) Pledge of Allegiance and prayer
3) 9:03 AM Roll call
Roll Call.
Present: Leonard M. Beck - chair, Kent R. Searle - Member, Bob Kunau - Member, Sharene Ahlin - Deputy Clerk
(Not votinB), Stephanie Hitt - Deputy Clerk (Not voting)
4) 9:04 AM Calendar, meetings, committee reports, and correspondence were reviewed.
a) 9:09 AM Mr. McMurray noted that he had received correspondence from the BLM regarding the tower
and road inventory certification with the BLM. He noted that the reporting is due by October f5,2026.
Mr. McMurray stated that he will check into the matter to see what steps are necessary.
b) 9:11 AM Commissioner Searle stated that the upcoming departure from the joint probation
arrangements were discussed in the morning's joint meeting, noting that there was concern expressed
by Minidoka's board regarding the division of any assets. Mr. McMurray stated that the Board should
plan to meet with Minidoka's commissioners after tO/L/2O26lo consider the possible division of any
equipment and/or assets; to be addressed according to the terms of each joint agreement.
5) 9:19 AM Approve payables for 9/8/2026
9:19 AM Motion and Action: Approve payables in the amount o15743,573.63 as presented on 9/8/2026, Moved
by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously.
6) 9:21AM Approve minutes fromT/6/2026,7 /20/2026 and 8/3U2026
9:22 AM Motion and Action: Approve minutes from 7 /2012026 as presented, Moved by Bob Kunau - Member,
Seconded by Kent R. Searle - Member. Motion passed unanimously.
9:22 AM Motion and Action: Approve minutes trom 8/3L/2O26 as presented, Moved by Kent R. Searle -
Member, Seconded by Bob Kunau - Member. Motion passed unanimously.
CASSIA COUNTY COMMISSION
SPECIAL SESSION
Tuesday, September 8, 2026
l lPage
9:21 AM Motion and Action: Approve minutes fromT/6/2026 as presented, Moved by Kent R. Searle - Member,
Seconded by Bob Kunau - Member. Motion passed unanimously.
lnstrument # 2026003578
BURLEY. CASSIA, IDAHO
9-11-2026 ,|2:13i12pu No. of paoes: 7
Reco.ded fo. : CASSII COUttW cOU;r tSstOwEnS
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ndex r. coMMtsstoNERs uriurEs-
7) 9:23 AM Review and approva I of Alcohol Beverage Catering Permit for which there is a transcriba ble
verbatim record of the proceedings as required by ldaho Code 523-1015.
a) Spud Cellar Lounge
9:24 AM Motion and Action: Approve the Alcohol Catering Permit for nine hours for the Spud Cellar Lounge for
a wedding on9/26/2026 as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member.
Motion passed una nimously.
8) 9:25 AM Approval of Clerk's Office recommendations regarding junior college Certificates of Residency
9:26 AM Motion and Action: Approve CIerk's Office recommendations to approve 22 and deny one.iunior
college Certificates of Residency as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle -
Member. Motion passed unanimously.
9) 10:28 AM Personnel Matters - Change of Status Requests
a) FY2O27 Change of status requests for the following departments
i) Building and Zoning (6)
ii) Road and Bridge (3)
iii) Treasurer (3)
iv) Misdemeanor Probation (9)
v) Juvenile Probation (3)
vi) Prosecuto/s office (6)
vii) Coroner (3)
viii) Noxious Weed and Pest (4)
ix) Fair Grounds (2)
10:28 AM Motion and Action: Approve FY2027 Cost of Living Change of Status Requests as presented,
Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously.
10) Executive Sessions
10:35 AM Motion and Action: Enter Executive Session pursuant to ldaho Code S 74-206 (1) (b) to consider
personnel issues, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 3).
Yes: Kent R. Searle - Member, Bob Kunau - Member, Leonard M. Beck - Chair.
10:57 AM Upon exit of Executive Session, the board took the matter under advisement
2lPage
9:25 AM Prosecutor Larsen joined the meeting
11) 9:31 AM Deliberate regarding contract with Filevine for Prosecuting Attorney's Office
a) Prosecutor Larsen discussed that they have used the services of Carpel for case management.
b) He noted that they would like to change over to the use of the Filevine for case management and
document management services, as well file hosting.
CASSIA COUNTY COMMISSION
SPECIAL SESSION
Tuesday, September 8, 2026
c) Larsen discussed that Filevine services will be billed at a flat fee, which will be easier for budgeting
purposes. The various features and benefits of the service were discussed.
d) It was noted that FileVine will include training opportunities which can assist the attorneys in meeting
their CLE req u irements.
e) Larsen requested to be authorized to spend S22,336.80 to purchase FileVine.
9:53 AM Motion and A€tion: Approve up to $22,500.00 for the Prosecutor's Office to transition from Carpel to
Filevine as presented Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed
unanimously.
SCHEDULED ACTION AGENDA ITEMS
12) 9:55 Executive Session pursuant to ldaho Code 574-206 (1) (a) or (b) to consider personnel issues
9:55 AM Motion and Action: Enter Executive Session pursuant to ldaho Code 5 74-206 (1) (a) to consider
personnel evaluation in hiring, ldaho Code 5 74-206 (1) (b) to consider personnel issues, ldaho Code 5 74-206 (1)
(f) to communicate with legal counsel regarding pending/imminently-likely litigation,
Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member.
Vote: Motion carried by unanimous rollcall vote (summary: Yes = 3).
Yes: Kent R. Searle - Member, Bob Kunau - Member, Leonard M. Beck - Chair.
10:28 AM Upon exit of Executive Session, the board took the matter under advisement.
L3l 1L:!Z AM Board of Eq ua lization - There were no matters to be considered
UNFINISHED BUSINESS ACTION AGENDA ITEMS
14l lO:32 AM Construction project status report - Chad G ill from Ga ry Jones Construction
a) The exterior framing for the upper level will begin this week, to be followed by sheeting.
b) Plumbing drains should be in place by the end of the week.
c) lnterior framing should begln in three to four weeks.
15) 10:58 AM Review and approve FY2026 Burley Highway District lnvoice
a) As specified in the revised, proposed Howell Canyon Road Maintenance Agreement, payment should be
made for the base amount of $75,600.00 for FY2026 plus any additional funds received from the State of
ldaho in FY2025, as well as any Forest Service funds received in FY2025 for road mile user funds for the
specified section of road maintenance; clarifying that this reflects only a small portion of the Howell
Ca nyon Road miles.
b) An additional amount of 54,741.00 for the FY2025 amount billed noting it was due to a correction in
State of ldaho calculations for the Howell Canyon Road miles.
11:08 AM Motion and Action: Approve the FY2026 Burley Highway District invoice in the amount of $4,74I.0O
plus the amount regarding the joint maintenance agreement for Cassia County in the amount of 575,600.00 plus
the highway user funds and forest service funds received by Cassia County in 2026 due to a portion of the
Howell Canyon Road being located within Cassia Road and Bridge's jurisdiction as presented, Moved by Kent R.
Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously.
CASSIA COUNTY COMMISSION
SPECIAT SESSION
Tuesday, September 8, 2026
3lPage
16) 10:58 AM Review and discuss Second revised Howell Canyon Road Maintenance Agreement
a) Mr. McMurray noted that he had received a draft of the revised Howell Canyon Road Maintenance
Agreement. McMurray explained that a copy had been sent to Melanie Adams with the Burley Highway
District to be provided to the Albion Highway District for their review as well.
b) Matter will be placed on a future agenda for consideration.
17) 11:12 AM Ad.iourn
11:1.2 AM Motion and Action: Adjourn, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member.
Motion passed una nimously.
CASSIA COUNTY COMMISSION
SPECIAL SESSION
Tuesday, September 8, 2026
4lPage
APPROVED:
Leo na rd M. Beck, Chair
DEPUTY CLERK OF THE BOARD:
.5o,r-, AAZ^:
Sharene Ahlin
cASStA COUNW COMMISSION
SPECIAt SESSION
Tuesday, September 8, 2026
5lPage
Attendance Log
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Date:
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Cassia County Commissioner Meeting
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0910412026 l4:10:47 FN502WBS STEPHANIIT llll"f
(.ASSIA COUNTY
I'A(il: lOIr I
BOTH UNPAID CLAIMS & DEMANDS GENERAL GOVERNMENT FUNDS
* UNAPPROVED DEMANDS APPEAR IN ACTUALS AND ALSO AS AN INVOICE
Fund
93% OF FISCAL YEAR ELAPSED
Budget
5,093,499.00
712,150.00
399,326.00
15,639,677.00
1,390,000.00
954,840.00
367,010.00
301 ,913.00
468,000.00
84,000.00
518,550.00
37,620.00
12,531,140.0O
4,295,615.00
30,000.00
4,152,067.30
394,736.80
370,717.28
13,285,337.34
1,206,332.86
139,808.35
22,987.49
243,045.52
393,473.60
18,422.98
435,914.15
66,591.62
3,555,229.22
3,657,098.30
11,412.24
98,759.24
9,585.24
6,463.56
362,169.74
23,165.44
123,523.80
18,633.29
1,512.00
9,607.80
96.00
13,342.07
19.95
52.97
76,607.54
34.99
941,431.70
317,413.20
28,608.72
2,354,339.66
183,667.14
815,031 .65
344,O22.51
58,867.48
74,526.40
65,577.02
82,635.85
-28,971.62
8,975,910.78
638,516.70
18,587.76
Actual
Dernand/Claims
Amt
_ Budget
V, Budget
Remaining Remaining
0001
0002
0006
0008
0012
001 3
001 5
001 8
0020
0025
0027
0028
0029
0048
0053
GENERAL FUND (CURRENT EXPENSE)
ROAD & BRIDGE
DISTRICT COURT
JUSTICE FUND
N/IISDEMEANOR PROBATION
911 COMMUNICATIONS
CONSOLI DATED ELECTIONS
CASSIA COUNTY FAIR
REVALUATION
WATERWAYS
NOXIOUS WEED & PEST
SNOWIVIOBILE
PHYSICAL FACILITIES
EIVIPLOYEE BENEFITS FUND
NARCOTICS SEIZED ASSETS FUND
COIVIMISSIONER
18%
45%
10/
llo
15%
13%
85%
94%
19%
160/o
78%
16%
-77%
72o/o
150k
62%
STATE OF IDAHO
CASSIA COUNTY
WE, THE CASSIA COUNTY COMMISSIONERS, BEING DULY SWORN DO HEREBY CERTIFYAND DECLARE THAT
WE HAVE REVIEWED THE DEMANDS ENUMERATED AND REFERRED TO IN THE FOREGOING REGISTER, AND THAT THE SAME ARE
TO THE BEST OF OUR KNOWLEDGE ACCURATE AND ARE JUST CLAIMS AGAINST THE COUNTY, AND THAT THERE ARE FUNDS
AVAILABLE FOR
APPROVED
PAYMENT THEREOF IN THE COUNTY
FOR DISTRIBUTI
AS OF
Total Amount Paid
743,573.63
("-
Q:L4DAL,
Itomc
Me
tr ocntro* tr oeltotcpBo.d
* WARNING: This fund is over budget
COMTVIISSIONER
LUnd4l-.
IONER
SUMMARY CLAIMS APPROVAL REPORT
INCLUDING
BUDGBT BALANCES
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