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minutes meeting date 2026-08-17 · fetched 2026-10-13 · 11863 characters · read by OCR, check numbers against the source · official file · plain text
Page 1 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES AUGUST 17, 2026 Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paul Butikofer, Emergency Management Rebecca Squires, Clerk Melanie Smoot; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Commissioner Clark. Prayer offered by Chairman Hancock. Recording available at https://icgov.us/AgendaCenter SHERIFF’S OFFICE APPROVE TYLER TECHNOLOGIES SOFTWARE SERVICE AGREEMENT - ( ) 9:03:39 AM Mike Miller - presented the contract for the Tyler Technologies CAD dispatch system, previously discussed on July 6, 2026. Costs are reduced through shared services and existing connections with Bonneville County Sheriff's Office. The total agreement cost is $510,545, with $200,000 funded through ARPA. Annual costs were estimated at $139,000 in the first year, $161,000 in the second year, and $169,000 in the third year. 9:14:19 AM Motion by Commissioner Clark to approve the software agreement with Tyler Technologies for the 911 CAD system for $510,545, with $200,000 from ARPA funds. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. COMMISSIONERS e APPROVE CERTIFICATES OF RESIDENCY - ( /) 9:15:08 AM none. e APPROVE COMMISSIONER MEETING MINUTES - ( M) 9:15:47 AM none. e APPROVE CLAIMS - ( i ) 9:17:14 AM Motion by Commissioner Clark to approve the claims from August 8, 2026 through August 14, 2026 for $72,765.38. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. APPROVE RETAIL ALCOHOLIC BEVERAGE LICENSES - (ACT'C ) 9:18:40 AM Motion by Commissioner Young to approve the Retail Alcohol License for Maverik on 105 S. State Street in Rigby. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:19:16 AM Motion by Commissioner Young to approve the Retail Alcohol License Maverik at 90 W Hwy 26 in Ririe. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:19:45 AM Motion by Commissioner Clark to approve the Retail Alcohol License for Bob’s Kwik Serv in Rigby. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. APPROVE ALCOHOL CATERING LICENSES - ( TEM) 9:21:50 AM Motion by Commissioner Clark to ratify the catering permit for South Fork Music Festival on August 14 & 15. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock - aye. Motion passed. 9:22:31 AM Motion by Commissioner Young to approve the catering permit for Smokey Bone BBQ and Tap House for the Taphouse Event Center on Sunday, August 30. Second by Commissioner Clark. Roll call taken. Commissioner Clark — aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. GLOBE LIFE - EMPLOYEE PAYROLL DEDUCTION - ( 9:24:33 AM Audrey Moon - presented information about Globe Life insurance as an optional employee benefit with payroll deductions. Employees would be responsible for enrolling, with a minimum of three employees required to participate. Audrey confirmed that the payroll deduction could be administered by the County. 9:27:19 AM Motion by Commissioner Young to approve the Globe Life insurance program to be available to employees. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. Commissioner Meeting Minutes AUGUST 17, 2026 Page 2 e DISCUSS FIELD BURNING - (/ 9:28:11 AM The Board discussed agricultural field burning under the County's burn ban ordinance. Staff noted that agricultural burns require approval from the DEQ and the applicable fire district, and that burning is prohibited on days with a red flag warning. The Board discussed current fire conditions and the need to rely on DEQ's weather and air-quality monitoring when determining whether field burning should be allowed. 9:41:01 AM Motion by Commissioner Clark to allow agricultural field burning under the burn ban ordinance provided there is no red flag warning and the required DEQ permit and fire district approval have been obtained. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. e BUDGET REVIEW & DISCUSSION 9:52:09 AM The Board discussed the published budget and the changes that would need to be made prior to approval. 11:27:17 AM Recess 11:41:13 AM Open session. 11:41:12 AM _ The Board continued to review each line in the budget. 2:52:15 AM Recess for 15 minutes 3:15:42 AM Open session. PLANNING & ZONING - MILTON OLLERTON e PUBLIC HEARING: RIGBY AREA OF IMPACT - ORDINANCE #2026-11 - (/ EM) o TEXT AMENDMENT AM26-0006 - JEFFERSON COUNTY IS PROPOSING TO UPDATE THE AREA OF IMPACT AGREEMENT WITH THE CITY OF RIGBY TO MEET CURRENT STATE STATUTE STANDARDS e 9:59:00 AM Milton Ollerton - Jefferson County is proposing to update and reaffirm its Area of Impact (AO!) agreement with the City of Rigby through Text Amendment AM26-0006 and Ordinance #2026-11, as required by state law. The existing AO! boundary has been in place for approximately 10 years and was reduced in 2019. Milton clarified that reaffirming the agreement does not annex properties into the City of Rigby and primarily affects future development within the AO!. New development within the AOI is subject to applicable city and county standards, including requirements related to roads, water, sewer, and subdivision development. Public Testimony: Hal Roberts, 436 N 3950 E - Spoke neutrally, raising concerns regarding groundwater and the sewer system associated with the Lakeside development and asking that potential impacts to the County be considered. Janet Reid, 3991 E 160 N — Spoke neutrally, expressing concerns regarding zoning and platting, future growth, and the impact of development on existing residents. She also expressed interest in participating in future growth planning. Norman France, 196 N 4062 E - Asked questions regarding a potential future school, water and sewer services, property values, and whether the AOI would affect taxes. Andy Cottrell, 361 N 4050 E - Spoke against, expressing concerns about future changes to the AOI, existing infrastructure challenges, and the potential impacts of growth on roads and schools. Peggie Eaton, 4002 E 235 N — Spoke against, stating that she and her husband do not want to be included in the boundary and expressing concerns about the cost to existing residents and increased traffic associated with future development. The Board discussed the existing AO! boundary, coordination with the City of Rigby, development and infrastructure standards, water resources, road capacity, and ongoing planning efforts related to growth. the Board reiterated that the proposed action maintains the existing AO! rather than annexing properties into the City. 11:04:25 AM Motion by Commissioner Young to approve the Area of Impact agreement with the City of Rigby and to approve Ordinance #2026-11. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE PLAT AMENDMENT - SUB-25-0011 - SWAN HOLLOW SUBDIVISION - (ACTION ITEN) o JEFF ROWE IS APPLYING FOR A PLAT AMENDMENT TO ADJUST THE LOT LINES OF LOT 8, BLOCK 3, ALL OF LOTS 9-32, BLOCK 3, LOT 2, BLOCK 1, AND LOTS 12 AND 13, BLOCK 4. THESE LOTS ARE LOCATED OFF COUNTY ROAD E 117 N THAT IS NORTH OF CITY OF RIRIE - SWAN HOLLOW SUBDIVISION (PREVIOUSLY PART OF DEER HOLLOW) 11:05:05 AM Milton Ollerton & Jenna Huennekens — presented a proposed plat amendment for Swan Hollow Subdivision to adjust the lot lines of several lots within Blocks 1, 3, and 4. The amendment also updates the plat to reflect the canal setback and changes to access and septic requirements that had been addressed through the development process and coordination with DEQ. Commissioner Meeting Minutes AUGUST 17, 2026 Page 3 11:08:09 AM Motion by Commissioner Clark to approve the plat amendment for Swan Hollow Subdivision for a lot line adjustment. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. e APPROVE LOT LINE ADJUSTMENT - LLA26-0004 - DEER HOLLOW AMENDED PLAT - (4° /) o JASON POSTON HAS PROPOSED TO COMBINE LOTS 8 & 9 (PARCELS RP003700030080 & RP003700030090 RESPECTIVELY) IN THE DEER HOLLOW SUBDIVISION. IT IS LOCATED OFF A PRIVATE ROAD N 4284 E IN THE R-5 ZONE 11:10:37 AM _ Milton Ollerton & Jenna Huennekens — presented a proposed lot line adjustment to combine Lots 8 and 9 in the Deer Hollow Subdivision. The adjustment would modify the boundaries of the two lots, which are currently owned by the same property owner. 11:11:16 AM Motion by Commissioner Young to approve the Deer Hollow amended plat for the lot line adjustment. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE PRIVATE ROAD MODIFICATION - PRM26-0004 - N 3100 E - (ACTION ITEN) o LEILANI NEVILLE IS APPLYING FOR A ROAD MODIFICATION TO ALLOW AN EXISTING PRIVATE ROAD TO VARY FROM PRIVATE ROAD STANDARDS WITH EASEMENT WIDTH AND LENGTH BEING LONGER THAN 750FT. THE PRIVATE ROAD IS N 3100 E AND IS LOCATED OFF COUNTY ROAD E 2300 N IN THE AG-40 ZONE 11:12:13 AM — Jenna Huennekens & Milton Ollerton - reviewed a request to modify the private road standards for N 3100 E to accommodate an existing road with an easement longer than 750 feet. The existing 40-foot easement would remain in place, and the road users have agreed to the modification and maintenance responsibilities. The request was prompted by a building permit for a shop on an existing property and would not add additional use to the road. Hamer Fire and Road & Bridge have approved the request. 11:13:59 AM Motion by Commissioner Clark to approve the private road modification for PRM26-0004. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e UPDATE: o DISCUSSION ON ORGANIZING GROWTH THROUGH THE COMP PLAN AND ZONE MAP o CITY AREA OF IMPACT AGREEMENTS AND SCHEDULE MEETING WITH CITY MAYORS 11:14:24 AM Milton Ollerton - discussed reviewing the Comprehensive Plan and zoning map to better identify and organize areas where future growth is anticipated. The discussion included the relationship between agricultural and residential zoning, existing and potential industrial areas, and the City of Roberts Area of Impact (AOI). Milton also discussed meeting with the mayors to review existing AO! agreements and consider whether adjustments to the boundaries or Comprehensive Plan may be appropriate. o UPDATE ON DEPARTMENT PERMIT NUMBERS 11:24:36 AM Milton Ollerton — provided an update on current permit activity, reporting 54 permits during the month. HVAC inspections have kept the department busy. Milton also discussed ongoing compliance efforts and noted that legal counsel has assisted with addressing outstanding compliance matters. 3:15:42 PM Motion by Commissioner Clark to adjourn at 3:15 pm. Second by Commissioner Young. All in favor - aye. Motion passed. Ss Nevwerel ein, S/ bo Be) f 2b nee of the Board Sy COM yt, Date %, ss ‘Bt wl FS! CcERSOW'- Az é Wp =o & _ ‘ws 1 Z Al) Clerk of the Board =&i> C UNTY 29 Date 4G, Ol 88 : %, wo —— BS “Tare OF Ow : hex. ‘ County Clerk Tres ayyans Date r : Commissioner Meeting Minutes AUGUST 17, 2026
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