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minutes meeting date 2026-09-14 · fetched 2026-09-28 · 16921 characters · read by OCR, check numbers against the source · official file · plain text
APPROVED COMMISSIONER MEETING OF September 14, 2026 The Caribou County Commissioners met in regular session on September 14, 2026 at 9:00 a.m. Those in attendance were: Mark Mathews, Commissioner, Chairman Rowdy Larkins, Maintenance/Building Bryce Somsen, Commissioner Steven Brown, CES Marty McCullough, Commissioner Emily Tew, Proximity Jill Stoor, Clerk Becki Wright, Proximity Doug Wood, Prosecutor Adam Mabey, Sheriff Kevin McLain, Road & Bridge Helen Barker, P&Z & Parks Eric Hobson, Public Safety George Hulse The meeting opened with Jill Stoor leading the pledge of allegiance and prayer. Kevin McLain, Road & Bridge: Kevin stated that they are preparing to move the crusher from the Stauffer Pit after crushing 25,000 ton. They have suspended at that location due to low water levels and dust. He is hoping to move to the Kelly Toponce Pit and then near Richardson place for the winter. They will work with homeowners that are close to the location. He gave an update on the bridge work at Kelly Toponce Road including riprap placement and plans to apply asphalt for the winter. Looking at his budget, the gas and oil funds in his budget still have room and he would like to pre-purchase rock and chips since he anticipates the cost increasing. Several vendors were discussed as options to purchase. Jill asked that he over expend from the correct budget knowing that he still has over all funds available so that the year-end reports are more easily generated. He has a crew up marking the Blackfoot River Rd for striping. There is a beaver issue up Crow Creek that he needs to look at and they are calling dig line before replacing several culverts. He is waiting to hear from Intermountain Gas about the large culverts They have a 1998 Ford truck that has been stripped including the engine and transmission, he would like to dispose of it for scrap metal price. Schaeffer has not indicated price any increases; they have been working to reduce fuel usage as much as possible. Jake with Keller & Associates has sent a Transportation Plan task order #09. He stated that the county has 410 miles that qualify and wants to make sure we are evaluating the miles that the board wants to specifically look at. This will help identify projects and needed inventory for the plan. Because the county's current plan is so old this plan will allow for more robust maintenance and capital improvement projects. With all of the 410 miles, the full services are at $61,000 and the LTHAC grant will only fund $31.000. The board agreed reducing the scope by potentially cutting the road miles in half to bring the cost closer to the grant limit. Commissioner Minutes 09-14-2026 Page 1 Eric Hobson, Public Safety: Eric presented a grant funding letter for FY2025 funds from SHSP. This is money that was awarded 2 years ago and now that FEMA is back open they have been awarded $20,690.06. He would like to use those funds to purchase a key loader which would enable them to program their own radios, as well as for the Sheriff's office, and the cameras for repeaters on Black Mountain. The is no application; just send Simpson what you want to do and has been communicating with aids; He believes it is held up in appropriation bills; this is a rural development fund The SHSP is decreased this year as the homeland security program are not as popular. A certain amount must be involved with immigration program, so he sent it to the Sheriff's Office. Looking at his fiscal year end funds, he has some purchases to approve. They need a few more items for the new Grace location. The first is a tank for the old snowplow that the received from the Road & Bridge. The quote is from National Tank Outlet for a poly tank to be attached to the bed and is at $9870.70 with a freight bill of $2,350. Another quote is from Norwessco Tanks out of Tooele Utah and we could save the freight by picking it up. It came in at $7840. This will put him over on capital outlay, however they have enough in their overall budget to over extend that line. Commissioner Somsen motioned to purchase a poly tank from Norwessco for $7,840 from the public safety fund. Commissioner McCullough seconded the motion and the motion passed. The next quote would be for water pumps to be used with the new tanks. They are looking at a one mid-range and on high pressure one for the old army truck which current has 1971 pump. The price quoted including both pumps is $13,370.95 for both pumps and includes a shipping cost of $675. Commissioner Somsen made a motion to approve the purchase 2 pumps (Waterax BB-4 Honda and 3266- Hal30024H Honda) from Heiman Fire Equipment for a total $13,370.95. Commissioner McCullough seconded the motion and the motion passed. Eric’s last quote is from Curtis Tools For Heroes to purchase 2 SCBA sets starting $6,198. They did find a cheaper price; however, shipping was doubling the price. Commissioner Somsen motioned to approve the purchase of 2 sets of global turnouts from Curtis Tools for Heroes from the Intermountain Division with a total price of $6,198. Commissioner McCullough seconded the motion. Motion passes unanimously. Their training budget would still allow for training partner with industries if there is enough interest. They had a truck sold for 4500 at auction. On the first week of December, Eric would like to attend a health care coalition conference. They will cover the cost through a 100 percent reimbursement. _ senses ET SS TT TTI TEE TE I TELM SSE TST I TINS a Commissioner Minutes 09-14-2026 Page 2 Commissioner Somsen made a motion to convene an executive session at 9:47. Commissioner McCullough seconded the motion. Commissioner Somsen voted aye, Commissioner McCullough voted, and Commissioner Mathews voted aye. The session convened. Commissioner Somsen suggested ending the session at 10:05 a.m. No decisions were made. Rowdy Larkin, Maintenance / building e Rowdy gave an update on the auction information. Three vehicles have sold with three more listed. He will send amounts to the clerk. e The blinds are installed at the event center and they look good, providing privacy and they are happy with results. e Metro Elevate came and did actual service on the elevator at the courthouse; Rowdy state that he has confidence in the new crew. e Rowdy would like to get the outside windows at the courthouse cleaned and he is looking into a service obtaining a lift if he can keep it under the budget. e As previously discussed, he would like to have Dally take over the cleaning at the Event Center. This would be a benefit to the county by providing more flexibility. She would work between 21 and 29 hours per week to be PERS! eligible and stay a part-time employee. She is already taking care of the large event space. Jill stated that the board will need to make a motion transferring numbers to change the budget at the next meeting. Dally discussed adding shelving and working on organization in the server room off the classroom. A discussion was held on the possibility of changing the drainage to a lower drain; the best option would be a floor dump with pump to lift to sink. Rowdy will look into it. Steve Brown, CES: e Steve Brown from CES presented an opportunity to look at their procurement process. The cooperative purchasing program would provide access to pre-authorized RFPs and vendor contracts while helping build an Idaho-based vendor list. CES started 48 years ago with the state, counties, and school districts participating. The board agreed to review a participating agreement. Proximity: e Becki Wright from Proximity presented their software platform to Caribou County commissioners to discuss potential communication improvements. The county currently uses AlertSense for emergency notifications with 4,800 registered users out of approximately 7,077 residents, primarily for school closure alerts. Proximity demonstrated their platform’s capabilities for comprehensive communication management, including text alerts, email, surveys, and event management. They noted no Idaho counties currently use their service. The commissioners showed interest in the platform's features, particularly for coordinating across departments. The conversation ended with Caribou agreeing to review a proposal. "2 SRR RSI EE SES TE YY ERT SRN NSN NR ETE NEES OURO IESE FLT Commissioner Minutes 09-14-2026 Page 3 Rowdy Larkins, Inspector & Helen Barker, Planning & Zoning: e Rowdy and Helen presented the contract from GovWell and explained that they would be able to pay for half from this fiscal year with the next billing in October. Bryce motion to approve entering into the GovWell contract. Commissioner McCullough seconded the motion. Motion passed and Commissioner Mathews will sign the contract digitally. e Helen presented the plat map for Barley Meadows Phase III for the chairman’s signature. e She also gave an update on the meeting she attended regarding data centers. They presented sample ordinances and emphasized the importance of counties controlling data center development while maximizing benefits, noting that the surround counties were involved. J. Adam Mabey, Sheriff: e Sheriff stated that he has some large purchases to present. First is a recording system that is not working well; the system records and provides time logs in the jail. The best option is from Motorola and he presented the quote of $10,905.10. Commissioner Somsen made a motion to approve the purchase through Day Wireless for a new Motorola APX Consolette recording system at a price of $10,905.10. Commissioner McCullough seconded the motion and the motion passed. e He has been looking at new tasers due to them no longer being serviced due to being outdated. They have been looking at X9 units that are very expensive. He found an agency that will donate 14 units to the Sheriff's office. They are serviceable and it amounts to a 15 to 17-thousand-dollar donation e Firearms are the next purchase. The department currently has 2 types and he believes they should all be interchangeable. The patrol Glock 41 is discontinued; he would like to replace the units to one model, the Glock 45, which has a high capacity receiver and grip. It is more compact and lighter with capability for optic and lighting. The total amount would be $23,081.80 with a $5,175 trade, coming in at a net of $17,918.06 with the firearms, holsters, optics, and lighting all included. The purchase would be made from detention capital outlay and miscellaneous. Commissioner Mathews asked if concealed weapons fund would be available to expend from for this purchase. Commissioner McCullough motion to approve the weapons purchase of $17.918.06 from Gunorama and Javelin Arms. Commissioner Somsen seconded the motion and the motion passed. Commissioner Somsen motioned to amend the food services agreement with the jail to the new payment schedule. Commissioner McCullough second the motion and the motion passed. Commissioner Mathews then signed the agreement. REE SRR A AD A GLA SNR CUNT SYREN SR IR NUIT RENEE NE TEE I PEI LE IE MNT LI SNR ANSE SSR Commissioner Minutes 09-14-2026 Page 4 Commissioner Somsen motioned to convene and executive session pursuant to Idaho Code 74-206(b) at 11:21 a.m. Commissioner McCullough seconded the motion. All three commissioner individually voted in favor and the session began. Commissioner Somsen suggested ending the session at 11:29 a.m. No decisions were made. Doug Wood, Prosecutor: Doug asked for approval to purchase a new computer in his office and stated he would have IT Specialists order for him. Commissioner Somsen made a motion to approve the purchase of a new computer for the Prosecutor’s office for up to $2300.00 from his capital outlay line. Commissioner McCullough seconded the motion and the motion passed Jill Stoor, Clerk: Jill presented the Cooperative Agreement for the University of Idaho for the upcoming fiscal year. Doug has reviewed the agreement and she asked for a motion to approve. Commissioner Somsen motioned to approve the Cooperative Agreement with the University of Idaho for extension services for the 2027 fiscal year. Commissioner McCullough seconded the motion and it was approved. She informed the board that all the staff in the Recorder's Office have completed their yearly training and Caribou County has been approved as a Passport Facility. She presented Certificate of Residency forms that have been turned in for approval from the Grace area. Commissioner McCullough made a motion to approve the Certificate of Residency for students listed. Commissioner Somsen seconded the motion and the motion passed. The Pathology Agreement with Ada County was presented for the board’s approval with no changes from the previous year. Commissioner McCullough made a motion to approve the Pathology Agreement with Ada County for the 2027 Fiscal Year. Commissioner Somsen seconded the motion and the motion passed. The board signed the agreement and will have the coroner come to the office to complete signatures. Jill presented a quote from IT Specialist for two computers for the Clerk’s Office. She is wanting to get on a regular rotation of replacing the units to spread the cost over fiscal year. The 2 computers came in at $2,227.98 and they will move one of the units to the public portal because that computer is so old. Commissioner Minutes 09-14-2026 Page 5 Commissioner Somsen made a motion to approve the purchase of 2 HP ProDesk 4 desktop computers for the Clerk’s Office from their capital outlay budget. Commissioner McCullough seconded the motion and the motion passed. She asked the board to consider releasing 2 indigent liens. After looking into the liens, there was a court order for commitment and the county is responsible for the medical bills. Commissioner Somsen made a motion to release the liens for county indigent applications 2014-09 and 2014- 10. Commissioner McCullough seconded the motion and the motion passed. Commissioner Mathews signed the lien releases. Jill gave updates on their progress for the November Election and spoke with the board about the possibility of grants and purchasing updated election equipment in the next fiscal year She reported that all the needed documents have now been recorded to complete the Hulse/Caribou County land swap. She gave calendar updates to the board and then asked for an extension of one week to have the levies approved. This is necessary because of the information coming in late from the state as well as working with several districts to correct their publications for budget hearings. Commissioner Somsen made a motion to extend the levy approval deadline to September 28, 2026. Commissioner McCullough seconded the motion and the motion passed. Other: Commissioner Somsen made a motion to accept the agenda for 9/14/2026 as amended with the addition of an executive session during Eric Hobson’s time slot. Commissioner McCullough seconded the motion. Motion passed. Commissioner Somsen made a motion to approve the minutes of 08/24/2026 as presented, the claims approval report in the amount of $498,899.05 and the payroll claims in the amount of $408,430.39 for 9/10/2026. Commissioner McCullough seconded the motion. Motion passed unanimously. The meeting adjourned at 12:02 p.m. The Caribou County Board of Commissioners will meet again on September 28, 2026 at 9:00 a.m. for regular meeting. Signed: Mark Mathews, Commissioner Chair Attested: Jill Stoor, Clerk A Guu Ssteam Commissioner Minutes 09-14-2026 Page 6 Approved Payment of Bills Water District TV Translator 14-Sep-26[ Claims | Payal ] urrent Expense $57,596.61, ndigert [Serer] Road & BTaRe [si55,98133) J pecial Highway |__ $42,168.00] sie [$49 230.75] ] Weed Conta cs onsolidated Election | Sa7zesf zappratal [sis 38443] J Health [$397.08] Hospital M&O a sais se arks & Recreation } $2,557.53] Tort Fund [$3 39000) J ounty Fair ee ounty Court Facility a District Court |p 5723.19] burt Service [35 7000) —] uvenile Justice | $350.95, Veteran's Memorial i i Mineral Leasing | $3,868.57, ILT $3,180.00} = [el = DLA <lo od AC} Tal Bul fal Kad 07) Bod Fos mn] ol — a] =]o ayo 0 DIO os] slo oOo 3 3 oq 4 fa) r-3) o Pe Cc 8 a w 4 = = a ay ite) P| ma andi SS ailey Creek Fire District a i reedom Fire District a ie Auditor's Trust | ss «$203.89, Adult Probation Fee a i uvenile Probation Fund | $1,411.73, uvenile Housing Trust a ecurity/Probation Fund P $4911.13, put Trt a entennial Trust ie Unclaimed Property Trust | «$4,757.66 reasurer's Trust | $354.84 armers Land & Irrigation LID | $37,764.63] oncealed Weapon's Trust Fund a Motor Vehicle Trust | $96,182.56 1 Trust Fund [—ssrea7] ublic Safety Fund f $479.34 Odyssey Court Payments | $1,205.20} eee eee outh Court Trust a ie heriff's Vessel Fund i P| $408,430.39) |__ $498,899.05] Grand Tota $498,899.05 $408,430.3
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