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Page 1 Commissioner Meeting Minutes JANUARY 5, 2026 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES JANUARY 5, 2026 Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paul Butikofer, Emergency Management Rebecca Squires; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Chairman Hancock. Prayer offered by Commissioner Clark. Clerk Colleen Poole is absent. Recording available at https://jcgov.us/AgendaCenter COMMISSIONERS – SHERIFF – STEVE ANDERSON • QUARTERLY JAIL INSPECTION 9:01:45 AM Commissioners, Sheriff Anderson, Captain Lindsay, and Kimberly toured the jail. There are 96 inmates – 80 males and 16 females. Exhibit A. 9:28:26 AM Commissioners returned from the jail inspection. SHERIFF – STEVE ANDERSON • APPROVE IDOC CONTRACT – (ACTION ITEM) 9:28:31 AM Sheriff Anderson presented a new contract with the Idaho Department of Corrections for housing state inmates. The contract guarantees payment for 50 beds regardless of occupancy, with additional compensation if inmate numbers exceed that threshold. The total contract amount is approximately $1.36 million annually. 9:29:31 AM Motion to approve the contract between the Idaho Department of Corrections and Jefferson County for 50 beds in the county jail by Commissioner Clark second by Commissioner Young. Motion to by. Second by. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. ELECTIONS – CATHY DABELL • ESTABLISH ELECTION PRECINCTS FOR THE 2026 ELECTION CYCLE – (ACTION ITEM) 9:31:28 AM Cathy Dabell – presented the proposed polling locations and precinct assignments for the 2026 election cycle. A total of 22 precincts were established. Exhibit B. 9:33:50 AM Motion to approve the Jefferson County precinct locations as presented for 2026 elections by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. ENGINEER – SAM SCOTT • APPROVE ADDENDUM TO THE 2023 JEFFERSON COUNTY TRANSPORTATION PLANNING STUDY – (ACTION ITEM) 9:35:31 AM Sam Scott – presented an addendum to the 2023 Transportation Planning Study to reclassify 3800 East. The reclassification will help with future grant eligibility and scheduled improvements within the county transportation plan. No funding is associated with the addendum at this time. 9:36:39 AM Motion to approve the 2023 Jefferson County Transportation Planning Study with an update to reclassify 3800 E by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. • ADOPT RESOLUTION #2026-13 – LHTAC GRANT APPLICATION – (ACTION ITEM) 9:36:51 AM Sam Scott – Resolution #2026-13 authorizes the submission of an LHTAC grant application for improvements to 3800 East. The project has an estimated cost of approximately $3.6 million, with a construction cap of $3 million under the grant program. The County is responsible for costs exceeding the cap and a required local match of 7.34%, estimated at approximately $900,000. Commissioner Young read the resolution onto the record. 9:47:09 AM Motion to approve Resolution #2026-13 by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. • AWARD HVAC CONTRACT – CIRCULAR BUTTE SHOP – (ACTION ITEM) 9:48:05 AM Sam Scott – Three bids were received for HVAC installation at the Circular Butte Landfill shop. PHD Plumbing is the lowest bid at $16,305.30. 9:49:38 AM Motion to approve PHD Plumbing for $16,305.30 for the HVAC heaters at the landfill shop by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. Page 2 Commissioner Meeting Minutes JANUARY 5, 2026 • 9:55:38 AM Recess until 10:00. • 10:01:17 AM Open session. ROAD & BRIDGE – MIKE CARTER • ACCEPT LOW BID – CRUSHING CONTRACT – (ACTION ITEM) 10:01:33 AM Mike Carter – all of the paperwork is in good order. The crushing will be at the Crystal Pit. For 15,000 tons of 5/8 in. Aggregate Base is $6.85 per ton for a total of $102,750. For approximately 15,000 tons of 3/4 in. Aggregate Base is $5.85 per ton for a total of $87,750; and mobilization is $4,000. 10:03:09 AM Motion to approve the crushing contract with Brent Price Excavating for a total price of $194,500 by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. • APPROVE VEHICLE PURCHASES – (ACTION ITEM) 10:04:33 AM Mike Carter – presented price quotes he received for a new pickup to replace the sign truck that has around 240,000 miles. Smith’s has the lowest price for a dually LT truck. 10:14:09 AM Motion to approve a purchase of a dually LT for a total $61,980 from Smith’s by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. HR – REBECCA SQUIRES • JOB DESCRIPTION APPROVAL – (ACTION ITEM) 10:15:55 AM Rebecca Squires – presented two updated job descriptions for the Weed Department, including formalizing the office assistant position and revising the applicator position to include driving-operating vehicles. 10:18:17 AM Motion to approve the job descriptions for the office assistant and level 1 applicator by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. PLANNING & ZONING – MILTON OLLERTON • UPDATE 10:18:51 AM Milton Ollerton – 600 building permits last year. 136 single family homes in the county, and 126 in the City of Rigby. The Planning and Zoning Commission will now meet on the 3rd Wednesday each month. Milton has been working to improve the relationship with the City of Rigby. COMMISSIONERS • APPROVE CERTIFICATES OF RESIDENCY – (ACTION ITEM) 10:28:11 AM None for today. • APPROVE COMMISSIONER MEETING MINUTES – (ACTION ITEM) 10:28:18 AM Chairman Hancock had one correction under Parks & Rec – it was 7.23 acres that was donated. 10:30:04 AM Motion to approve the Commissioner Meeting Minutes by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. • ADOPT RESOLUTION #2026-10 – DESTRUCTION OF PAYROLL RECORDS – (ACTION ITEM) 10:30:42 AM Resolution #2026-10 authorizes the destruction of payroll and personnel records that have met statutory retention requirements, including payroll records from 2020 and personnel files of employees terminated five or more years ago. Legal reviewed the resolution. 10:32:24 AM Motion to approve Resolution #2026-10 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. • EXECUTIVE SESSION IDAHO CODE 74-206(F) – LEGAL – (ACTION ITEM) 10:32:47 AM Executive Session for Legal was cancelled. • EXECUTIVE SESSION IDAHO CODE 74-206(B) – PERSONNEL – (ACTION ITEM) 10:33:05 AM Motion to go into executive session Idaho code 74-206(B) by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. Page 3 10:58:43 AM — Open session. The commissioners discussed a personnel item. No action taken. 10:58:43 AM Motion by Commissioner Clark to adjourn at 10:58. Second by Commissioner Young. All in favor - aye. Motion passed. Chairman of the Board [= 20) - ot Xe RRL Date yw TY bi fa) ‘"y ‘i Ry ee Sn soasieesee MY, % Kanaborty Mye Oe “in % 20/2 Clerk of the Boa 39% ocFERSO Ro Date #3. couNTY :@3 es % — | County Clerk ¥ See ee CSAS Date “4 ATE OF iors Haris yw Commissioner Meeting Minutes JANUARY 5, 2026
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