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Page 1 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES FEBRUARY 2, 2026 Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Emergency Management Rebecca Squires; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Commissioner Young. Prayer offered by Chairman Hancock. Clerk Colleen Poole is absent. Recording available at https://jicgov.us/AgendaCenter 9:00:41 AM ELECTIONS - CATHY DABELL APPROVE TENEX SOFTWARE SOLUTIONS, INC. PRECINCT CENTRAL POLLBOOK CONTRACT - 9:02:29 AM Cathy Dabell - presented the annual licensing agreement for e-poll books. The contract has been reviewed by legal and the vendor, Tenex, has signed the standard terms and agreement. Tenex is the single-source for e-poll books and have been approved by the Secretary of State. The county utilizes 76 tablets; each tablet will cost $150, for a total cost of $11,400. 9:04:31 AM Motion to approve Tenex Software Solutions, Inc. for precinct pollbooks for a total amount of $11,400 for 76 pollbooks at $150 each by Commissioner Young Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. MIDWAY ABATEMENT DISTRICT - DANNY FERGUSON DISCUSSION OF ANNUAL BUDGET AND UPDATES 9:06:47 AM Danny Ferguson — presented the proposed 2026 budget for the Midway Abatement District and discussed options regarding the applicating contract. No action taken. 9:21:02 AM Paul Butikofer joined the meeting. ASSESSOR - JESSICA ROACH APPROVE TAX CANCELLATION FOR PARCEL LP04N38E363870 - o AIRPLANE HANGAR NOT OCCUPIED UNTIL AFTER JAN 1, 2026, PERTHE CERTIFICATE OF OCCUPANCY 9:26:22 AM Jessica Roach — the airplane hanger was on the subsequent roll and was marked as occupied, however, the owner had not actually moved in yet. The deadline for valuation appeal has passed so it will need to be corrected through a tax cancellation. 9:27:33 AM Motion to approve the tax cancellation on parcel number LP04N38E363870 for $262.98 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. ROAD & BRIDGE - MIKE CARTER APPROVE MOWER PURCHASE - 9:32:05 AM Mike Carter — presented options for a new mower. The Commissioners asked Mike to continue looking into heavier tractors with higher horsepower. No action taken. 9:33:10 AM Brief recess - Commissioner Clark stepped out of the meeting. 9:34:18 AM Open session. APPROVE VEHICLE PURCHASE - 9:28:25 AM Mike Carter — presented options for replacing the Dodge truck that the County Engineer has been using. There is budgeted money available with half of the purchase coming out of Planning & Zoning and Solid Waste funds and $30,000 from Road & Bridge funds. 9:31:47 AM Motion to approve the purchase of a 2026 Silverado 2500 from Smith Chevrolet for $58,980 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. COMMISSIONERS APPROVE CERTIFICATES OF RESIDENCY - 9:42:54 AM None today. APPROVE COMMISSIONER MEETING MINUTES - Commissioner Meeting Minutes FEBRUARY 2, 2026 Page 2 9:43:48 AM Motion to approve the minutes from January 12, 2026 with a little change on the landfill item by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:44:13 AM Motion to approve the minutes from January 20, 2026 with a correction to the year by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. APPROVE TAX EXEMPT FORM - 9:45:13 AM These forms are sent out to charitable and religious organizations that own property in the county. There is along form and short form. The State Tax Commission recommends using the long form every so often and it has been at least 15 years since the last time. 9:48:38 AM Motion to approve the tax-exempt long form to be filled out by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. APPROVE PTO DONATION - 9:49:01 AM Audrey Moon - there is an employee in the Sheriff's Office that was out for eight days for doctor-ordered rest. Two employees will be donating 10 hours each. 9:49:43 AM Motion to approve the donation of PTO to employee #1045, with employee #609 donating 10 hours, and employee #493 donating 10 hours for a total donation of 20 hours by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. APPROVE LOGO USE AGREEMENT - 9:50:55 AM Rebecca Squires — For the America 250 birthday, there is a statewide committee organizing commemorations and events as well as logos for ambassador organizations. This agreement would allow Jefferson County to use the image on the website, social media, etc. Rebecca is exploring options for ordering pins and challenge coins using the logo. 9:53:24 AM Motion to approve the logo use agreement with America 250 Idaho Ambassadors by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:54:07 AM Recess. 10:00:19 AM Open session. IT - GARN HERRICK VERKADA SOLUTION FOR SHERIFF LOBBY - 10:00:25 AM Garn Herrick — discussed the Verkada guest access system, that if approved, would be utilized in the Sheriffs Office lobby for jail visitors and concealed weapons. The system will complete background checks on visitors as they sign in and will alert deputies that someone is in the lobby. The annual renewal will be less than the initial cost. The purchase will be covered using two funds — $5014 from Emergency Management's |OEM grant, and the remainder from IT. The total cost is $8,043.20. 10:02:35 AM Motion to approve the purchase of Verkada solutions for the Sheriff's office for $8,043.20 using the remaining IOEM grant and the remainder from the IT department by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. APPROVE REMOTE COMPUTER ACCESS REQUEST - 10:03:15 AM This is a request from a survey company to have remote access to the deed and property information. It’s the same agreement used with title companies. The access will be secure and limited. 10:04:42 AM Motion to approve the agreement for remote computer access for Teton View Surveying for GIS Mapping records by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. HR - REBECCA SQUIRES ADOPT POLICY UPDATES - 10:06:46 AM Rebecca Squires —presented proposed amendments to the Travel and Meal Reimbursement Policies for inclusion in the employee handbook. Updates included clarification of the local travel area description, reimbursement eligibility for lodging and meals, tax-exempt travel requirements, limits on meal reimbursement for informal local meetings, and an increase to the allowable tip percentage. 10:10:54 AM Motion to adopt the policies for the employee handbook for the travel and meal reimbursement policies Commissioner Meeting Minutes FEBRUARY 2, 2026 Page 3 amended today on February 2 by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 10:11:37 AM Rebecca Squires — presented a Jefferson County Credit Card Policy prepared by the Treasurer. The policy will be incorporated into the SOPs and used when issuing county credit cards. 10:14:33 AM Motion to approve the Jefferson County Credit Card Policy by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock - aye. Motion passed. 10:14:53 AM Rebecca Squires - summarized proposed personnel policy revisions, including clarification of prohibited conduct standards, updates to personnel file management, and restructuring personnel records into medical, payroll, and general personnel files with defined access controls. The proposed changes were developed in coordination with ICRMP. The Board requested further review with county officials prior to adoption. No action taken. PLANNING & ZONING - MILTON OLLERTON - JENNA HUENNEKENS e RE-APPOINTMENT OF MEMBERS FOR THE PLANNING AND ZONING COMMISSION - o WARREN ALBERTSON o MICHAEL CLARK 10:29:07 AM Milton Ollerton and Jenna Huennekens presented the reappointment of Warren Albertson and Michael Clark, whose terms on the Planning and Zoning Commission had expired. Both members expressed interest in continuing their service and were noted to be experienced, vetted, and actively engaged. The Board acknowledged the significant time commitment and unpaid service provided by Planning and Zoning Commissioners, including participation in interagency meetings. Commissioner comments highlighted the value of institutional knowledge and representation of the west side of the county. 10:31:08 AM Motion to approve the reappointment of Warren Albertson and Michael Clark to be members of the Planning and Zoning Commission by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. e APPROVE WAIVING HVAC PERMIT FEE FOR PERMIT #HVC-26-0024 - o DRHEATING AND PLUMBING - COMMUNITY FURNACE GIVEAWAY AND FREE INSTALLATION 10:32:15 AM John Senn — read a letter from DR Heating and Plumbing regarding a community furnace giveaway and free installation for an individual in need. DR Heating and Plumbing is requesting that the HVAC permit fee be waived for this furnace installation. The Board recognized the program as a charitable community service effort and expressed appreciation for the company’s willingness to assist this resident at no cost. 10:35:08 AM Motion to waive the HVAC permit fees for HVC-26-0024 for the amount $319.90 by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e ADOPT ORDINANCE #2026-02 - ZONE MAP AMENDMENT APPLICATION - o FILE ZON25-0006 - FOR PARCEL RP06N38E331804 - REZONING FROM AGRICULTURAL-40 TO AGRICULTURAL-20 - LOCATED OFF OF TWIN BUTTE RD. 10:36:06 AM Milton Ollerton — presented the application for a zone map amendment application that was heard by the Planning and Zoning Commission on January 8 and was recommended for approval. The request rezones the parcel from Agricultural-40 to Agricultural-20. The property is located west of the Menan Buttes near the county boundary. 10:37:38 AM Motion to approve the zone change on parcel number RP06N38E331804 going from Agricultural-40 to Agricultural-20 for ordinance number 2026-02 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE AMENDMENT TO THE WOODLAND LAKE PLAT - o FILE LLA25-003 - ADJUSTING THE LOT LINES BETWEEN THREE LOTS WITHIN THE WOODLAND LAKE SUBDIVISION - LOCATED OFF OF A PRIVATE ROAD E 325 N AND N 4456 E - R-5 ZONE 10:38:19 AM Milton Ollerton -presented a request for a lot line adjustment affecting three lots within the Woodland Lake Subdivision. The amendment adjusts internal lot boundaries only.10:38: didn’t list irrigation. 10:40:59 AM Motion to approve the lot line adjustments for Woodland Division 1 seventh amended plat File number LLA25-003 by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e UPDATE 10:41:49 AM Milton Ollerton — provided an update on the Planning & Zoning Department. In January, 21 HVAC permits were Commissioner Meeting Minutes FEBRUARY 2, 2026 Page 4 issued. He will be meeting with Bonneville County about County Line Road and some zone change applications. 11:03:34 AM Motion by Commissioner Young to adjourn at 11:03. Second by Commissioner Clark. All in favor - aye. Motion passed. ah te 1.) ee oe QUnetttttiy, Af jiTt/ Ab Chairman of the Board Rt! co MM x, Date s RS N aerreteres, “SO a Ss as awl Su? eersOn De 2 / | | [Zo =U: A a Clerk of the Boar za.y An Pes Date 2G? GN- foe 4 Op ARS 4 o- KS % Psi eensdt® ces ————— “4, ) TATE OX ws County Clerk UT hb Date Commissioner Meeting Minutes FEBRUARY 2, 2026
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