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minutes meeting date 2026-03-02 · fetched 2026-09-09 · 12957 characters · read by OCR, check numbers against the source · official file · plain text
Page 1 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES MARCH 2, 2026 Meeting called to order at 9:00. Those present are Commissioner Young, Chairman Hancock, Prosecutor Paul Butikofer, Emergency Management Rebecca Squires; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Kimberly Murphy. Prayer offered by Commissioner Young. Clerk Colleen Poole is absent. Commissioner Clark is excused from the meeting. Recording available at https://icgov.us/AgendaCenter 9:00:11 AM Commissioner Clark excused from the meeting. JEFFERSON SOIL & WATER CONSERVATION DISTRICT - PAT HENDREN & LINDA PATTERSON e OPERATING FUNDS DISCUSSION AND REQUEST - ( ) 9:02:37 AM Pat Hendren and Linda Patterson — presented information about the Jefferson Soil and Water Conservation District. The district is requesting $9,500 from Jefferson County, and the state will provide funding to match the contribution from Jefferson. 9:05:17 AM Motion by Commissioner Young to approve $9,500 in funding to the Jefferson Soil and Water Conservation district. Second by Chairman Hancock. Roll call taken. Commissioner Clark - absent, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. ROAD & BRIDGE - MIKE CARTER - ENGINEER - SAM SCOTT e PUBLIC HEARING - ADOPT ORDINANCE #2026-03 - ( ) o AN ORDINANCE ADOPTING THE JEFFERSON COUNTY PUBLIC WORKS ROAD STANDARD SPECIFICATIONS AND DRAWINGS, ESTABLISHING UNIFORM STANDARDS FOR THE DESIGN, CONSTRUCTION, AND IMPROVEMENT OF ROADS, BRIDGES, DRAINAGE FACILITIES, UTILITIES, AND RELATED INFRASTRUCTURE WITHIN PUBLIC RIGHTS-OF-WAY AND APPLICABLE PRIVATE DEVELOPMENTS, AND PROVIDING FOR ADMINISTRATION AND ENFORCEMENT 9:08:05 AM Mike Carter, Public Works Director, and Sam Scott, County Engineer, provided an overview of the ordinance. It provides an update to the standards and adds more comprehensive requirements for rights-of-way and utility easements. This is to ensure county road systems are uniform and will help with the continued growth. No one signed up to provide public comment. Chairman Hancock and Commissioner Young would prefer to have Commissioner Clark present to be a part of the discussion and will table it until the next meeting. 9:19:32 AM Motion by Commissioner Young to table ordinance 2026-03 and the resolution to the next week. Second by Chairman Hancock. Roll call taken. Commissioner Clark - absent, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE RESOLUTION #2026-15 - ( o ADOPTING THE 2026 JEFFERSON COUNTY PUBLIC WORKS ROAD STANDARD SPECIFICATIONS AND DRAWINGS; ADOPTING CERTAIN STATEWIDE SPECIFICATIONS AS SUPPLEMENTAL STANDARDS; SUPERSEDING PRIOR ROADWAY STANDARDS; AND PROVIDING AN EFFECTIVE DATE. Tabled until Monday, March 9. PROSECUTOR - PAUL BUTIKOFER e ANNEX SECURITY DISCUSSION 9:21:11 AM Paul Butikofer — would like to continue the discussion regarding securing the annex building. A few other departments have concerns for patron ease of access. Possible solutions were discussed including securing the prosecutor's office specifically instead of the entire building. Chairman Hancock and Paul will speak with the Sheriff about what might work best. 9:31:54 AM Paul Butikofer left the meeting. TREASURER - KRISTINE LUND e CREDIT CARD REQUEST - ( ) 9:32:06 AM Kristine Lund — the elections office is requesting a credit card. The limit will be $1000. Kristine is working on documents for card holders to sign. 9:32:59 AM Motion by Commissioner Young to approve a credit card for the Election Department with a limit of $1000. Second by Chairman Hancock. Roll call taken. Commissioner Clark - absent, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. ASSESSOR - JESSICA ROACH - TREASURER - KRISTINE LUND e COMMON AREA TAX CANCELLATION - RP006360040220 - ( ) Commissioner Meeting Minutes MARCH 2, 2026 Page 2 9:33:38 AM Jessica Roach and Kristine Lund — presented information for a tax cancellation. The 2023 taxes weren't paid and it is now a common area. The parcel is owned by an HOA so the parcel’s value is distributed across the lots in the subdivision based on new guidance from the State Tax Commission. This action would essentially delete the tax. 9:36:05 AM Motion by Commissioner Young to approve the tax cancellation for parcel number RP006360040220 for the amount of $487.68 by Commissioner Young. Second by Chairman Hancock. Roll call taken. Commissioner Clark - absent, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. ASSESSOR - JESSICA ROACH SOLID FEE TYPE AND AMOUNT FOR MH06N35E011006, MHO6N35E011002, MHO6N35E011003, MHO6N35E011004, MHO6N35E011005 - 9:36:53 AM Jessica Roach — while her appraisers were out fielding, they came across a parcel that has placed five manufactured homes all together. The homes are titled separately through the DMV so she wants to know how we should do the solid waste fee for this type of property? Based on the number of rooms, it's similar to an apartment building or hotel. 9:46:05 AM Motion by Commissioner Young to approve the Solid Waste fee at the motel fee per room rate of $45.05 per bedroom, with a total of nine bedrooms for parcel numbers MH06N35E011006, MH06N35E011002, MHO6N35E011003, MHO6N35E011004, and MH06N35E011005. Second by Chairman Hancock. 9:46:05 Motion to approve the solid waste chrge fee, it will be the motel fee per room rate 45 per bedroom with nine bedrroms for parcel numbers MH06N35E011006, MHO6N35E011002, MHO6N35E011003, MHO6N35E011004, and MHO6N35E011005 charging for 9 bedrooms 45.05 for those parcels by Commissioner Young. Roll call taken. Commissioner Clark - absent, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. COMMISSIONERS CONVENE AS A BOARD OF EQUALIZATION - ( ) 9:48:17 AM Motion by Commissioner Young to convene as a Board of Equalization. Second by Chairman Hancock. Roll call taken. Commissioner Clark - absent, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. APPROVE CERTIFICATES OF RESIDENCY - ( ) None this week. APPROVE COMMISSIONER MEETING MINUTES - ( ) 9:49:09 AM Motion to approve the Commissioner Meeting Minutes for February 9, 2026 and February 17, 2026 by Commissioner Young. Second by Chairman Hancock. Roll call taken. Commissioner Clark - absent, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. APPROVE MEETING ROOM ATTENDANT CONTRACT - ( ) 9:49:57 AM cancelled. 9:50:04 AM Recess until 10:00 10:00:56 AM Open Session. PUBLIC WORKS - MIKE CARTER - BRANDY WARD COUNTY LINE LANDFILL FEES AND HOURS DISCUSSION 10:01:08 AM Brandy Ward and Mike Carter — they have been discussing the fees charged at the County Line Landfill and believe they are inadequate for what is being accepted at the landfill, especially from out of county. Currently there are not fees charged to county residents, but it might be necessary to add some for the items that are being hauled out to the Circular Butte Landfill. They'd also like to open an additional day at County Line during the summer months. The landfill will be open Wednesday through Saturday starting April 1 through the end of October. FINANCIAL ASSURANCE - ( ) 10:01:24 AM ___ Still waiting on estimate, tabled for today. DISCUSSION ON ROAD CLOSURES 10:14:36 AM Mike Carter — had a call last week, a patron lives in a cul-de-sac and has a birthday party in there every year, they would like to get a permit to close the road for the day. There would need to be stipulations and will need to provide for emergency access. They will also need to get their permission from their neighbors. PLANNING & ZONING - MILTON OLLERTON CONSIDERATION OF WAIVING REQUIREMENTS FOR A NUTRIENT-PATHOGEN STUDY AND TRAFFIC STUDY REQUIRED FOR UNDEVELOPED SUBDIVISIONS APPROVED PRIOR TO DECEMBER 2020 - RED FOX SUBDIVISION - ( ) Commissioner Meeting Minutes MARCH 2, 2026 Page 3 10:19:12 AM Milton Ollerton - explained that the Red Fox Subdivision was originally approved in 2011 but has not yet been developed. Because of this, a nutrient-pathogen (NP) study and traffic study are currently required. Milton noted that a detailed NP study had already been completed at the time of approval and indicated that repeating the study would likely produce the same results. Road & Bridge recommended that a traffic study still be completed due to existing traffic concerns on 400 N. The developers, Brad Foster and Brad Pickett, would like the traffic study requirement waived because of cost and time concerns. 10:52:20 AM Motion by Commissioner Young to accept the prior NP study for the Red Fox Subdivision so they don’t need a new one, however, we do require a traffic study and that they follow what that dictates and work with the county engineer, Road & Bridge, and Planning & Zoning. Second by Chairman Hancock. Roll call taken. Commissioner Clark - absent, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. APPROVE LOT LINE ADJUSTMENT - LLA26-0002 - COUNTY LINE COMMERCIAL PARK DIVISION NUMBER THREE - FIRST AMENDED PLAT - ( ) o ADJUSTING LOT LINES BETWEEN LOTS 8, 9, 10, & PARCEL RP04N38E361652 - LOCATED OFF OF N LANDMARK LANE - COMMERCIAL-TWO ZONE 10:54:30 AM Jenna Huennekens - this is a previously approved subdivision that was short platted a year or two ago. They're increasing the size of lots 8, 9, and 10 to make them more squared off. 10:55:39 AM Motion to approve the County Line Commercial Park Division Number Three First Amended Plat by Commissioner Young. Second by Chairman Hancock. Roll call taken. Commissioner Clark - absent, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. APPROVE LOT LINE ADJUSTMENT AMENDED PLAT - LLA26-0001 - KLIM PLAZA DIVISION NUMBER ONE - FIRST AMENDED PLAT - ) o COMBINING PARCELS RP004750010010 & RP004750020010 ALONG WITH PORTIONS OF PARCELS RP04N38E358180 & RP04N38E357360 - LOCATED OFF OF COUNTY LINE ROAD - COMMERCIAL-ONE ZONE 10:56:46 AM Jenna Huennekens - these parcels had been subdivided into two lots next to each other, one is owned by Trellis and the other by Klim. They would like to rearrange some of the property lines to square it up better for expansion. 11:01:35 AM Motion to approve the Klim Plaza Division Number One First Amended Plat by Commissioner Young. Second by Chairman Hancock. Roll call taken. Commissioner Clark - absent, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. APPROVE SHORT PLAT APPLICATION - SUB25-0008 - A PLEASANT PLACE FIRST AMENDED PLAT - ( ) o AMENDING LOTS 2 AND 3 TO CREATE 7 LOTS ACCESSED BY A PRIVATE ROAD (PREVIOUSLY APPROVED) - LOCATED OFF OF E 627 N-R-1 ZONE 11:03:03 AM Jenna Huennekens — has been working with this plat since March 2025. This would create seven lots. A private road has been approved with a 60-foot wide easement. They have drawn the irrigation easements and listed the number of water rights available. The board would like more lines on the irrigation easement to make it clear, prior to a decision being made. APPROVE FINAL PLAT - SUNSET VIEW ESTATES SUBDIVISION - SUB-23-09-01 - ( ) o FINAL PLAT WITH 27 PROPOSED LOTS - 25 LOTS WITH ACCESS OFF OF A PRIVATE ROAD - LOCATED OFF OF E75 N-R- 5 ZONE 11:09:25 AM Jenna Huennekens and Milton Ollerton - there is a mistake with the application, it shows that they have water shares from three different canals, but they have to go through one. Tabled for this week. UPDATE 11:12:06 AM Milton Ollerton - provided a department update. They have another demo schedule with Madison Al. Milton presented to the Republican Women last week and had a reasonable discussion about growth. They have received a few applications for the Greater Rigby Area Committee. CLARK ENVIRONMENTAL MOSQUITO MANAGEMENT - DENNIS STORM DISCUSSION REGARDING SPRAYING CONTRACT WORK 11:23:19 AM _ Dennis Storm with Clark Environmental Mosquito Management addressed the commissioners to clarify information about the county's mosquito spraying contract. He explained that additional spray miles in recent years were completed only after approval from the mosquito abatement board and were driven by increased mosquito activity, growth in residential areas, and higher service requests. Storm reviewed how mosquito populations are monitored and noted that recent seasons have seen higher mosquito pressure and a longer season. He also clarified contract terms and pricing, noting the current contract is in its final year. He emphasized Clark's commitment to transparency and expressed interest in continuing to collaborate with the county and mosquito district moving forward. 12:00:13 AM Motion by Commissioner Young to adjourn at 12:00. Second by Chairman Hancock. All in favor - aye. Motion passed. Commissioner Meeting Minutes MARCH 2, 2026 eos ‘ Wlevweeed — Chairman of the Board od Muipha) Clerk of the Boar County Clerk Commissioner Meeting Minutes sy \NTY CON, ~ y ~~ = 22! gFFERSO, 12= % x . -_-c—- Bs = GOR bess, 258 s “/, my TE fe) Fe iors Page 4 Dat Date Date MARCH 2, 2026
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