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minutes meeting date 2026-03-23 · fetched 2026-09-09 · 16508 characters · read by OCR, check numbers against the source · official file · plain text
Page 1 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES MARCH 23, 2026 Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paul Butikofer, Emergency Management Rebecca Squires; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Commissioner Young. Prayer offered by Chairman Hancock. Clerk Colleen Poole is absent. Recording available at https://icgov.us/AgendaCenter 9:00:33 AM ELECTED OFFICIALS - DEPARTMENT HEADS STAFF MEETING 9:02:30 AM Martin Jones — Parks & Recreation — busy working on projects. There will be an Easter Egg hunt on April 4 in partnership with the Sheriff, Central Fire, and Rigby Police Department sponsored by Walmart. 15,000 eggs have been filled for the event. Baseball registration will be closing soon. Working hard on projects at the lake, including the new entrance. James Richardson — Building & Maintenance — he's dealt with a few water leaks, taking care of toilet flush valves, and getting ready for spring. Rhett Hansen - Noxious Weeds — drove around the county last week. They should start spraying in the next two or three weeks. Milton Ollerton - Planning & Zoning — the department has been busy. Quite a few land division applications. Jessica Roach — Assessor - the department is in full swing during their busy season. The circuit breaker tax application deadline is April 15 at 5:00 pm. She will be interviewing for a front office employee this week. Kristine Lund - Treasurer — busy working on delinquent taxes and issuing warrants of distraint. Collection is going well and she is hoping there will only be one sale in May. 29 parcels still owe taxes for the 2022 tax year. Other than that, business as usual. Cora — Chief Deputy Clerk — business as usual. Brandy Ward — Solid Waste - they are busy cleaning up from the recent windstorms. Getting ready for the change to summer hours at the County Line Landfill. Tammy Adkins — Probation - she will have amended contracts for the commissioners to sign for juvenile detention agreements. There are currently no juveniles from Jefferson County being held at 3B. Sam Scott - Engineer - The new shop at Circular Butte got connected to power last week. The HVAC contractor is installing furnanes this week and should be done by Thursday. Mike Carter - Public Works — been busy with the lake project. There’s been a snag with patching due to cold mix being poor quality this year, so they have been using the Mastic instead. The patch machine should have some oil available in the next couple of weeks. Carl Anderson — Fair Board — has had a few fair meetings. They are planning fairs in August for Mud Lake and Rigby. Deeann Poulson — Extension — attending for Joseph Sagers. The winter classes have wrapped up. There will be a 4H Open House/Showcase in Mud Lake this evening and another in Rigby next week. Last year they had a great turnout and had about a dozen new families sign up to participate. Garn Herrick — IT — the IT department and Sheriff's Office have successfully switched one dispatch machine to the new set up and it has been working really well so far. Commissioner Young — urged employees to be cognizant of the high fuel costs and to try to cut down travel if possible. Commissioner Clark — The High Country board has been busy looking at grants to help with walkways along the roads and other projects. Chairman Hancock — there is a new magistrate judge for Jefferson County, Trent Belnap will be replacing Daniel Clark as magistrate judge. Judge Clark recently was appointed as District Judge for Jefferson County. Custer County and Teton County also had new magistrate judges appointed, Mr. Andrews and Mr. Spillman, respectively. COUNTY FAIR - CARL ANDERSON APPROVE SMALL ANIMAL BUILDING FOR THE MUD LAKE FAIR - (ACTION ITEM) 9:18:22 AM Carl Anderson — Mud Lake Fair Board - This year, the Mud Lake Fair Board would like to allow for 4H to present chickens and rabbits at the fair. There isn’t a building on the grounds that could be used for this so they are seeking approval to build a new structure for small animals. There are three bids for the building, the highest bid is from an Amish company in Salmon for $21,000. Second highest from Vanderbilt Barns for f" 475. The low bid is from Cherry Industries for $16,750. There will be some ground prep work that will need to be completed. 9:21:10 AM Motion by commissioner Clark to approve the Mud Lake Fair Board to proceed with the small animal building at the Mud Lake Fairgrounds not to exceed $30,000. Second by Commissioner Young. Roll call taken. Commissioner Clark — aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. PARKS & RECREATION — MARTIN JONES UPDATE ON LAKE ENTRANCE PROJECT Commissioner Meeting Minutes MARCH 23, 2026 Page 2 9:22:09 AM Martin Jones & Mike Carter — they have finished construction on the second booth, demolition, and grading for the project. They are working on taking the concrete pads out. All the prep work should be completed this week, with patching scheduled for next week. Asphalt is available starting on April 1st. Once the project is completed, there will be two entry lanes for the lake. The project will be completed prior to the lake opening date. e END OF BASKETBALL SEASON FINANCE REPORT 9:27:36 AM Martin Jones — discussed the recently ended recreational basketball season. Overall the season was a success. He has received feedback requesting a competitive basketball league and after discussions with local school districts, will be adding a competitive three versus three league. e DESIGN CHANGE FOR THE JEFFERSON COUNTY SPORTS PARK 9:31:38 AM Martin Jones — presented a draft sponsorship request letter for the sports park. Martin presented a new design plan for the sports park. This design changes the location for the pump house. There will also be a mile-long walking path. COMMISSIONERS e APPROVE CLAIMS - (ACTION ITEM) 9:41:45 AM The Board reviewed and discussed the claims. Road & Bridge got the new chipper about a month ahead of schedule. 9:47:41 AM Motion by Commissioner Clark to approve the claims for March 7 through March 20, 2026 for $654,307.13. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e DISCUSSION AND CONSIDERATION OF MODIFYING CLAIMS APPROVAL CYCLES - (ACTION ITEM) e 9:48:08 AM Cora Baker — she has discussed this with Kristine and other departments that have the most claims. Claims are typically due on the first and third Wednesday for approval on the second and fourth Monday each month. The commissioners are now meeting four times a month, so Cora would like to change claims to being due weekly, except for months with a fifth Monday. This will hopefully cut down on the amount of blue claim forms being submitted for immediate payment. 9:51:51 AM Motion by Commissioner Young to approve the claims every week during the Commissioner Monday meetings except for the fifth Monday. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE CERTIFICATES OF RESIDENCY - (ACTION ITEM) 9:52:38 AM Motion by Commissioner Young to approve the Certificate of Residency for Spring 2026 semester for the College of Southern Idaho for Robert Walker. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE COMMISSIONER MEETING MINUTES - (ACTION ITEM) 9:52:42 AM none this week. e APPROVE TAX EXEMPTIONS - (ACTION ITEM) 9:52:56 AM Jessica Roach — most of the forms have been sent directly to Kimberly so she has not reviewed them. The long form was required this year. 9:54:39 AM Motion by Commissioner Young to approve the property tax exemption for parcel number RPA0005010005E for the Rigby Community Presbyterian Church for 100 percent. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:56:06 AM Motion by Commissioner Young to approve the property tax exemption for parcel numbers RPD0221006024A and RPC00000200160 for the Roman Catholic Diocese of Boise for 100 percent. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:56:57 AM Motion by Commissioner Young to approve the property tax exemption for parcel numbers RPD0221019024A and RPD0221022001A for the Roberts Community Church for 100 percent. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:57:28 AM Motion by Commissioner Young to approve the property tax exemption for parcel number RP04N38E130621 for the Bethel Independent Baptist Church for 100 percent. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:57:52 AM Motion by Commissioner Clark to approve the property tax exemption for parcel number RPA00000182347 for the Rigby Area Senior Citizens for 100 percent. Second by Commissioner Young. Roll call taken. Commissioner Clark — aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. Commissioner Meeting Minutes MARCH 23, 2026 Page 3 9:58:21 AM Motion by Commissioner Clark to approve the property tax exemption for parcel number RPC00000179303 for the West Jefferson Lions Club for 100 percent. Second by Commissioner Young. Roll call taken. Commissioner Clark — aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:58:44 AM Motion by Commissioner Clark to approve the property tax exemption for parcel number RPA07500070090 for the Madison County Memorial Hospital Board for 100 percent. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. 9:59:15 AM Motion by Commissioner Clark to approve the property tax exemption for the attached parcels for the LDS Church for 100 percent. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. COMMISSIONERS e PUBLIC HEARING - RESOLUTION 2026-18 - ADOPTING COUNTY WIDE FEE SCHEDULE - (ACTION ITEM) o ARESOLUTION ESTABLISHING AND ADOPTING FEES FOR ALL JEFFERSON COUNTY OFFICES AND DEPARTMENTS AND OTHER SERVICES AS PROVIDED BY IDAHO CODE 10:00:23 AM _ The purpose of this public hearing and proposed resolution is to put all fees charged by county departments on one schedule so it is all in one place and to start to review the fees annually. A few concerns were brought up by Planning & Zoning, the Assessor, and the Treasurer regarding the county-wide ‘appeal’ fee and credit card fees. No one from the public signed up to speak in favor, against, or neutral. The Board will table this until the next meeting on April 6. 10:30:41 AM Motion to table this for two weeks until we meet again on April 6 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. 10:20:19 AM Paul Butikofer entered the meeting. 10:31:12 AM _ Paul Butikofer left the meeting. THEODORE ROOSEVELT CONSERVATION PARTNERSHIP - ROB THORNBERRY e PUBLIC LANDS PRESENTATION & DISCUSSION 10:31:04 AM _ Rob Thornberry — is here on behalf of the Theodore Roosevelt Conservation Partnership, a non-profit organization with the mission of preserving public lands and access. The organization has a campaign to visit with all of Idaho's 44 counties commissioners. Rob and the board discussed PILT, conservation, and recreation on public lands in Jefferson County. CITY OF MENAN - PUBLIC WORKS DIRECTOR - MATT WALKER e DISCUSSION REGARDING ROAD WORK IN MENAN AND DEVELOPING A MEMORANDUM OF UNDERSTANDING 10:45:52 AM Matt Walker & Mike Carter — Matt expressed appreciation for helping maintain the roads previously and hopes to continue the partnership. Legal counsel for both the City of Menan and Jefferson County have been working on developing a memorandum of understanding, but wanted to get approval from the Board prior to finalizing the details. The city will be responsible for covering the labor costs. ROAD & BRIDGE - MIKE CARTER e HOT MIX BID OPENING AND APPROVAL OF LOW BIDDER - (ACTION ITEM) 10:48:22 AM _ Mike Carter — received three bids for hot mix, from H&K, Knife River, and Depatco. The lowest bid is from H&K for $64.75/ton. Second is Knife River for $66/ton, and highest is Depatco for $67.50/ton. 10:52:36 AM Motion by Commissioner Young to approve H&K as the primary hot mix supplier at $64.75 per ton, and to approve Knife River as secondary supplier at $66 per ton, with the third option being Depatco at $67.50 per ton. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. SOLID WASTE - MIKE CARTER - BRANDY WARD e UPDATE 10:55:43 AM Mike Carter and Brandy Ward reported on House Bill 555, which amends the Solid Waste Facilities Act. Beginning July 1, counties with solid waste facilities will be required to pay an annual $4,000 per solid waste facility fee, along with an administrative fee based on tonnage. They discussed potential and ongoing budget impacts, ongoing operational costs, as well as options related to equipment, tire disposal, and potential service needs at the County Line facility. PLANNING & ZONING - MILTON OLLERTON e APPROVE PRIVATE ROAD MAINTENANCE AGREEMENTS - (ACTION ITEM) Commissioner Meeting Minutes MARCH 23, 2026 Page 4 o TERRY REED IS REQUESTING APPROVAL FOR ROAD MAINTENANCE AGREEMENTS FOR RECORDED EASEMENTS THAT WERE IN PLACE PRIOR TO THE PRIVATE ROAD STANDARDS ORDINANCE - APPENDIX B PRIVATE ROAD STANDARDS. ORDINANCE #2024-05 - LOCATED OFF OF E 150 N AND N 5100 E 11:16:30 AM Milton Ollerton and Jenna Huennekens - the applicant is trying to plan for the future. He has recorded easements and all of the affected owners have signed an agreement. The road has not been assigned an address yet because the property has not been split into parcels yet. Any future building will be held to this agreement. A road modification letter was approved previously that required a private road and internal access. All of the eight driveways will need variances approved prior to construction and will need to be spaced at least 250 feet apart. Mike Carter - raised concerns about having a road agreement in place. Milton said this will be readdressed when they come in for access approval and that he will make the applicants aware of the access issues. 11:33:19 AM Motion by Commissioner Young to approve the private road maintenance agreement between Terry H. Reed and heirs for 4856 E and 150 N and 4868 E and N and 4870 E 150 N, and 6 N 5100 E. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. APPROVE AMENDED PLAT - BEAR ISLAND FIRST AMENDED PLAT - (ACTION ITEM) o ADJUSTING THE LOT LINES BETWEEN TWO LOTS LOCATED OFF OF N 3167 E- AG-10 ZONE 11:36:06 AM Jenna Huennekens -— presented a lot line adjustment for Bear Island Estates for Board approval. 11:37:28 AM Motion by Commissioner Clark to approve the lot line adjustment on the Bear Island Estate, Div. #2, Second Amended Plat, located off of N 3167 E. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. COMMISSIONERS EXECUTIVE SESSION 74-206(F) - LEGAL - (ACTION ITEM) 11:40:03 AM Motion by Commissioner Young to go into executive session 74-206(F). Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 1:30:02 AM The Board discussed legal matters. No action taken. 1:31:33 PM Motion by Commissioner Clark to adjourn at 1:31:33. Second by Commissioner Young. All in favor - aye. Motion passed. Commissioner Meeting Minutes MARCH 23, 2026 Page 5 Aes Nee 4, 4/90/36 Chairman of the Board Date ; ROLLE Kierloeyleg Mugla SON My, Y 20 [2 Clerk of the Boa SO" Gy % Date =o. “Ot : : ERS ‘ = 2. SO IW GE 23: COUNTY :G= County Clerk Soe OT OF Date A eee, aS “NATE F iors Commissioner Meeting Minutes MARCH 23, 2026
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