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minutes meeting date 2026-05-18 · fetched 2026-09-09 · 11155 characters · read by OCR, check numbers against the source · official file · plain text
Page 1 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES MAY 18, 2026 Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paul Butikofer, Emergency Management Rebecca Squires; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Chairman Hancock. Prayer offered by Commissioner Young. Clerk Colleen Poole is absent. Recording available at https://icgov.us/AgendaCenter 9:01:33 AM ANTHEM BROADBAND - DAVID LAZENBY APPROVE ADDENDUM TO TOWER SPACE LEASE AGREEMENT - (ACTION ITEM) 9:03:16 AM David Lazenby - Anthem Broadband is updating some equipment on the tower. This addendum is to track what equipment is on the leased-space. 9:04:01 AM Motion by Commissioner Young to approve the addendum 9:04:00 motion by Commissioner Young to approve the addendum to the tower space lease agreement between Jefferson County and anthem. Second by Commissioner Clark. PROBATION - TAMMY ADKINS DISCUSSION REGARDING OPIOID SETTLEMENT FUNDS - (ACTION ITEM) 9:06:00 AM Tammy Adkins — requested clarification regarding the use and accounting of opioid settlement funds budgeted for probation drug testing expenses. Discussion was held regarding the process for transferring funds from the opioid settlement account to cover eligible expenditures and ensuring those costs are properly reflected in departmental budgets. Tammy will make notes on the applicable expenditures and opioid fund reimbursement requests on future claims to help ensure the transfers are completed. APPROVE PROBATION JOB RECLASSIFICATIONS & PERSONNEL ACTION FORMS - (ACTION ITEM) 9:15:04 AM Tammy Adkins — presented the proposed updates to probation department job descriptions and classifications. Responsibilities within the department have changed and employees have completed additional training and have increased workloads. This hasn’t been done in this department for about 10 years. The changes were developed with HR and can be accommodated within the department's current budget. 9:19:27 AM Motion by Commissioner Young to create a new position in the Probation Department for a Deputy Probation Director at grade 10. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:19:55 AM Motion by Commissioner Young to approve the creation of a new position in the Probation Department for a Senior Administrative Office Assistant at grade 5. Second by Commissioner Clark. Roll call taken. Commissioner Clark — aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:20:18 AM Motion to approve the creation of a Probation Officer 2 in the Probation Department at grade 6. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. 9:20:38 AM Motion by Commissioner Young to create a new position of Senior Probation Officer for the Probation Department at grade 8. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:21:07 AM Motion by Commissioner Clark for employee #685 to move from grade 4 step 10 to grade 5 step 8. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:21:38 AM Motion by Commissioner Clark for employee 701 to move from grade 7 step 7 to grade 8 step 6. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:21:59 AM Motion by Commissioner Clark for employee 639 to move from grade 7 step 6 to grade 8 step 5. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:22:22 AM Motion by Commissioner Clark for employee 537 to move from grade 10 step 8 to grade 10 step 9. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. Commissioner Meeting Minutes MAY 18, 2026 Page 2 9:23:00 AM Motion by Commissioner Clark for employee 1076 to move from grade 6 step 4 to grade 6 step 6. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:23:19 AM Motion by Commissioner Clark for employee 1074 to move from grade 6 step 4 to grade 6 step 6. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. ENGINEER - SAM SCOTT APPROVE RESOLUTION #2026-31 - ESTABLISHING A NEW POSTED LIMIT FOR A PORTION OF 3800 EAST - (ACTION ITEM) 9:26:12 AM Sam Scott & Mike Carter — presented the resolution to establish a new posted speed limit for a portion of 3800 E. 9:26:49 AM Commissioner Young read the resolution on the record. 9:31:03 AM Sam Scott & Mike Carter — a traffic study was completed and the results show that the posted speed limit should be increased to 45 miles per hour. The engineer standards for road speeds are scientifically-backed and data-driven. The board requested input from the sheriff prior to approval. Tabled until the next meeting on May 26. CHIEF DEPUTY CLERK - CORA BAKER DISCUSS LOGO FOR AMERICA 250 SHIRTS 9:45:.71 AM _ Cora Baker presented several logo concepts incorporating the Jefferson County seal and the America 250 theme for potential use on employee apparel and promotional items. Discussion was held regarding department-specific apparel, budget availability, and use of the official America 250 logo. The board expressed support for the concept. No formal action was taken. 9:49:05 AM The board asked about the implementation of budget-entry software and proposed budget narrative templates. Several department heads expressed support for increased transparency and consistency but noted concerns regarding timing and the ability to fully implement the changes during the current budget cycle. The Board indicated that additional discussion would be appropriate before requiring new budget reporting formats countywide and suggested consideration for future budget years. 10:04:10 AM Paul Butikofer brought up a concern regarding the procedure for issuing travel per diem payments to employees attending training and conferences. His concerns were regarding the approval process, communication between departments, and administrative delays. The solution that was decided on is to submit a claim for per diem through the approval process at least two weeks in advance of the planned travel. 10:11:21 AM Paul Butikofer left the meeting. COMMISSIONERS APPROVE CLAIMS - (ACTION ITEM) 10:11:15 AM — The commissioners discussed and reviewed the submitted claims. 10:12:51 AM Motion by Commissioner Clark to approve the claims from May 11, 2026 through May 18, 2026 for $163,182.93. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. APPROVE CERTIFICATES OF RESIDENCY - (ACTION ITEM) 10:13:47 AM _ none today. APPROVE COMMISSIONER MEETING MINUTES - (ACTION ITEM) 10:14:11 AM none today. APPROVE PTO DONATION - (ACTION ITEM) 10:15:07 AM Motion by Commissioner Young to approve the PTO donation of 80 hours from employee 620 to employee 988. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. APPROVE BEVERAGE CATERING LICENSES - (ACTION ITEM) 10:16:48 AM Motion by Commissioner Clark to approve the permit for Smokey Bone BBQ for an event at 70 N 4600 E on Sunday June 14. Second by Commissioner Young. 10:17:22 AM Motion by Commissioner Clark to approve the permit for Snakebite Restaurant for an event at 71 N 550 E on August 15. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. Commissioner Meeting Minutes MAY 18, 2026 Page 3 COMMISSIONERS - TREASURER KRISTINE LUND e 2022 TAX DEED HEARING 10:19:41 AM _ Kristine Lund - the second parcel number, ending in 2420, has been taken care of and will not need a decision today. The purpose of this is to set a timeline for auction. The tax deeds will be recorded today, and mailed out with a letter to the property owner letting them know the decision and what the next steps are. o RPD0221019004A - (ACTION ITEM) 10:21:19 AM Motion by Commissioner Clark for parcel number RPD0221019004A, .245 acres of bare-ground, to be set for a 90-day tax deed hearing auction. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. o RPO5N38E365776 - (ACTION ITEM) 10:21:51 AM — Motion by Commissioner Young to approve a tax deed hearing auction for parcel number RP05N38E365776 to be done 12-months from today. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. PLANNING & ZONING - MILTON OLLERTON e APPROVE ORDINANCE #2026-09 - ZONE MAP AMENDMENT FILE ZON26-0002 - (ACTION ITEM) o REQUESTING TO CHANGE THE ZONE FOR PARCELS RP005120000030, RP005120000040, RP005120000050, AND RP005120000060 FROM RESIDENTIAL-ONE TO SUBURBAN NEIGHBORHOOD ZONE. THE PROJECT IS ON 24.14 ACRES LOCATED OFF OF N 4000 E IN THE LYNNCO ACRES DIV. NO. 1, LOTS 3, 4, 5, & 6, INA PORTION OF SECTION 29, TOWNSHIP 4 NORTH, RANGE 39 EAST BOISE-MERIDIAN 10:23:07 AM Milton Ollerton - presented a request to amend the zoning designation from R-1 to Suburban Neighborhood Zone. The approximately 24.14 acre property is located in Lynnco Acres off N 4000 E. The Planning & Zoning Commission recommended approval of the zone change and suggested a development agreement to address the septic impact. The property currently has access to city water but not sewer service. Discussion included utility availability and annexation considerations. Tabled to allow for further discussion regarding utility service requirements and a potential development agreement for sewer and water. 10:34:48 AM Motion by Commissioner Young to table Ordinance #2026-09 for a zone map amendment. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e REGULAR UPDATE 10:35:21 AM Milton Ollerton — provided a brief update on the department's activities. Building permits are still down by about 140 over the last year, but revenues are only down about 5 percent. There is a meeting on Wednesday and the County Line interchange will be discussed. 10:51:25 AM Motion by Commissioner Clark to adjourn at 10:51 am. Second by Commissioner Young. All in favor - aye. Motion passed. 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