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minutes meeting date 2026-05-26 · fetched 2026-09-09 · 18155 characters · read by OCR, check numbers against the source · official file · plain text
Page 1 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES MAY 26, 2026 Meeting called to order at 9:02. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Emergency Management Rebecca Squires; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Commissioner Young. Prayer offered by Chairman Hancock. Prosecutor Paul Butikofer is excused. Recording available at https://icgov.us/AgendaCenter 9:02:33 AM The start of the meeting was delayed due to technical difficulties with Zoom. ELECTED OFFICIALS - DEPARTMENT HEADS STAFF MEETING 9:04:34 AM Deanna Poulson — Extension — business as usual, they are gearing up for 4H Alpine Camp next month, the theme is patriotic and about 80 kids have signed up. She will be starting more canning classes soon. Garn Herrick — IT — business as usual; in the recent email phishing report, three employees clicked the link. James - Building & Maintenance — business as usual, getting ready for spring. Rhett Hansen — Noxious Weeds -272 backpack sprayers have been rented so far this season. The roadside trucks and 4-wheeler crews are staying busy. Sheriff Steve Anderson — has been really busy, getting ready for summer vacation with the kids out of school. Sam Scott - Engineer - The new shop at the Circular Butte Landfill is almost finished; it still needs some electrical work and cabinets. He has continued doing traffic counts around the county. Jessica Roach — Assessor — business as usual. Assessment notices are getting mailed out this week, the deadline for appeals is June 22. Cathy Dabell - Elections — thanked the weed department, and other county employees for their help with the election, it wouldn’t have gone as well as it did without the help. Milton Ollerton — Planning & Zoning — things are moving along and busy. Permits are down just a little bit compared to last year. Mike Carter — Road and Bridge is working on re-graveling. Chipping season will start mid-July. Solid Waste is business as usual, working on grounds upkeep and the irrigation system for trees. The work camp will be out at Circular Butte next week to help with Cleanup. Tammy Adkins — Probation — no updates, just business as usual. Kristine Lund — Treasurer — last Monday was the tax deed hearing, and while that was happening, one property paid so that auction will be canceled. Tuesday was the election, she is grateful to retain her position and appreciates anyone who was a part of that. The second half of 2025 property taxes are due in June. Melanie Smoot — Clerk Elect - won the Clerk position and is excited to hit the ground running to get things done. Rebecca Squires - HR/Emergency Management — no updates. Commissioner Young - attended the annual Health Board budget meeting, the director is doing a great job. Commissioner Clark — appreciates what everyone does. Elections staff has been busy the past few weeks getting things put together, and he appreciates them and everyone else that works hard to accomplish what we need to have done. Chairman Hancock — thanked everyone who supported his reelection. Appreciates the election staff, it was difficult to schedule all of the new precinct locations. ELECTIONS - CATHY DABELL CANVASS OF MAY 19TH ELECTION RESULTS - ( 9:18:34 AM Cathy Dabell — presented the results from the election. Chairman Hancock read the canvass on the record. Exhibit A. 9:28:44 AM Motion by Commissioner Clark to approve the election results for the primary election on May 19, 2026. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. 9:29:07 AM Motion by Commissioner Clark to approve the election result for the Ririe School District supplemental levy on May 19, 2026. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. ASSESSOR JESSICA ROACH - TREASURER KRISTINE LUND PROPERTY TAX SOFTWARE DISCUSSION - AUMENTUMNIPROVAL PRICING - ( ‘) o APPROVING CONTRACT NEGOTIATIONS AND THE USE OF ARPA FUNDS Commissioner Meeting Minutes MAY 26, 2026 Page 2 9:31:38 AM Jessica Roach - the contract is not quite ready. Negotiations are still on-going with other Idaho counties that have been using CAI. If more counties participate, then the price will be reduced. The total with licensing and implementation is $123,859. ASSESSOR - JESSICA ROACH 2026 PROPERTY ASSESSMENT OVERVIEW DISCUSSION 9:35:18 AM Jessica Roach — provided an overview of the 2026 property assessment process and market trends. She reviewed residential, commercial, agricultural, manufactured housing, and multi-family property assessments, noting that state law requires counties to maintain assessment values within State Tax Commission compliance standards. Commercial properties received particular attention this year due to ratio study results indicating adjustments were necessary to maintain compliance. Assessment notices were mailed this week, and property owners were encouraged to contact the Assessor's Office with questions prior to the June 22 appeal deadline. The Board of Equalization will hear appeals through July 13, 2026. COMMISSIONERS APPROVE RESOLUTION #2026-32 - TRANSFER OF FUNDS - VEBA & HRA - ( 9:48:07 AM Audrey Moon- these transfers usually happen at the end of the year, but the balance is low. The Clerk hadn't budgeted or transferred the funds for the past few years but should have. The budget should be substantially higher for these funds in the next fiscal year. 9:49:33 AM Commissioner Clark read the resolution on the record. 9:50:52 AM Motion by Commissioner Clark to approve resolution #2026-32. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock -— aye. Motion passed. APPROVE CLAIMS - ( ) 9:52:59 AM The board reviewed and discussed the claims. 9:54:14 AM Motion by Commissioner Young to approve the claims for May 18, 2026 through May 26, 2026 for $144,845.39. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. APPROVE CERTIFICATES OF RESIDENCY - ( ) 9:54:39 AM None for today. APPROVE COMMISSIONER MEETING MINUTES - ( /) 9:55:11 AM Motion by Commissioner Clark to approve the Commissioner Meeting Minutes for May 4 and April 27, 2026. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:56:28 AM Recess until 10. 10:00:41 AM — Open session. FFA PRESENTATION AG DAYS REPORT 10:00:49 AM _ Halley Nichols and Callie Smith -Representatives from the Rigby High School FFA Chapter — on May 6 and 7, the FFA had 585 3" grade students attend workshops about agricultural safety. There were 10 educational stations ran by 53 high school student volunteers. Each station had hands-on activities and provided education on specific topics such as ATV safety, water safety, and more. The board thanked the students for all of their hard work. PLANNING & ZONING - MILTON OLLERTON APPROVE ORDINANCE #2026-09 - ZONE MAP AMENDMENT FILE ZON26-0002 - (/ M) o REQUESTING TO CHANGE THE ZONE FOR PARCELS RP005120000030, RP0051 20000040, RP005120000050, AND RP005120000060 FROM RESIDENTIAL-ONE TO SUBURBAN NEIGHBORHOOD ZONE. THE PROJECT IS ON 24.14 ACRES LOCATED OFF OF N 4000 E IN THE LYNNCO ACRES DIV. NO. 1, LOTS 3, 4, 5, & 6, INA PORTION OF SECTION 29, TOWNSHIP 4 NORTH, RANGE 39 EAST BOISE-MERIDIAN. 10:03:43 AM — Jenna Huennekens and Milton Ollerton — presented the proposed zone change for Lynnco Acres; the request would allow development of approximately 0.6-acre lots, which are compatible with surrounding subdivisions and consistent with the intent of the Suburban Neighborhood zone near city boundaries and existing utility infrastructure. 10:23:12 AM Commissioner Young read the ordinance on the record. Commissioner Meeting Minutes MAY 26, 2026 Page 3 10:24:07 AM Motion by Commissioner Young to approve ordinance #2026-09. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. e APPROVE SALVAGE LICENSE RENEWAL - SAL26-0001 - MARKET LAKE SALVAGE - ( ) o APPLICANT IS REQUESTING TO RENEW THEIR SALVAGE LICENSE FOR THE MARKET LAKE SALVAGE BUSINESS LOCATED AT 3051 E 312 N ROBERTS, IDAHO, PARCEL RP04N37E155240. 10:27:04 AM Milton Ollerton - an inspection was completed on May 8, and did not have anything notable and are compliant with their license and up-to-date with a CUP permit. 10:27:57 AM Motion by Commissioner Young to approve the salvage permit license renewal for parcel number RP04N37E155240 for Market Lake Salvage. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock -— aye. Motion passed. e PUBLIC HEARING - TO CONSIDER ADOPTING ORDINANCE #2026-06 - AM26-0001 - UPDATING CHAPTER 112 ZONING - ) o CHAPTER 112 ZONING - AMENDING THE LAND USE TABLE TO ADD MULTI-FAMILY TO C-1 - SIGNS IN ALL ZONES - MANUFACTURED HOME PARKS IN C-2 - FOOD TRUCKS IN R-1 & R-5 - PRIVATE LANDFILLS IN LIGHT OR HEAVY INDUSTRIAL ZONES - AMEND THE STANDARDS FOR THESE USES - UPDATE THE SETBACK & DENSITY REQUIREMENTS (SEC. 112-263) TO AMEND THE VARIABLE SETBACK REQUIREMENTS & LOT SIZE MINIMUMS - THE PLANNING COMMISSION RECOMMENDED FOR APPROVAL WITH A 3-1 VOTE. 10:30:00 AM Public hearing for ordinance #2026-06 — no one from the public signed up to provide comment. Milton Ollerton provided an overview of the proposed changes which include: e Updates to setback calculations based on wall height. Clarification of lot size reductions where water and sewer services are available. Requirements for properties within 300 feet of municipal water or sewer to connect to those services. Allowing multifamily housing in Suburban Neighborhood and Commercial-One zones. Allowing manufactured home parks in Commercial-Two zones. Expanding food truck allowances. Establishing standards for private landfills in industrial zones. 10:41:29 AM Motion by Commissioner Clark to approve ordinance #2026-06. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock -— aye. Motion passed. e PUBLIC HEARING - TO CONSIDER ADOPTING ORDINANCE #2026-07 -AM26-0002 - AMENDING CHAPTER 110 SUBDIVISIONS - ) o AMENDING ARTICLE Ill PLATS UPDATING PROCEDURES, REVIEWS, AND APPROVAL OF THE VARIOUS PROCESSES IN THIS SECTION - AMENDING ARTICLE IV DESIGN STANDARDS TO MATCH THE NEWLY ADOPTED ROAD STANDARDS ORDINANCE - PLANNING COMMISSION RECOMMENDED FOR APPROVAL UNANIMOUSLY 10:42:23 AM _ Public hearing for ordinance #2026-07 — no one from the public signed up to provide comment. This has been published for a public hearing twice. Mr. Ollerton explained the proposed changes would: e Update plat review and approval procedures. e Allow the Planning & Zoning Commission to review final plats prior to consideration by the Board of County Commissioners. e Remove paper submission requirements. e Clarify procedures for plat amendments. e Align subdivision standards with the County's recently adopted road standards. 10:53:04 AM Commissioner Young read the ordinance on the record. 10:53:53 AM Motion by Commissioner Young to approve ordinance #2026-07. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young —- aye, Chairman Hancock -— aye. Motion passed. e PUBLIC HEARING - TO CONSIDER ADOPTING ORDINANCE #2026-08 — AM26-0003 - UPDATING ARTICLE Ill DIVISION 3 VARIANCES - ( ) o JEFFERSON COUNTY IS REQUESTING A CONSIDERATION/APPROVAL FOR UPDATING ARTICLE III DIVISION 3 VARIANCES SECTIONS 112-96 ET SEQ. - TO INCLUDE AN ADMINISTRATIVE VARIANCE PROCESS AND UPDATE THE REGULAR VARIANCE PROCESS TO MORE ALIGN WITH STATE STATUTES - PLANNING COMMISSION RECOMMENDED FOR APPROVAL UNANIMOUSLY 10:55:36 AM Public hearing for ordinance #2026-08 — no one from the public signed up to provide comment. Milton Ollerton explained the ordinance would create an administrative variance process allowing certain variance requests to be reviewed Commissioner Meeting Minutes MAY 26, 2026 Page 4 administratively with notice provided to neighboring property owners. Commissioners discussed the proposed 25% variance threshold for lot size requirements. Following discussion, the Board amended the ordinance to reduce the threshold to 10%. 11:16:55 AM Commissioner Young read the ordinance on the record. Motion by Commissioner Young to approve ordinance #2026-08 with the change of taking the 25 percent lot-size minimum to a 10 percent difference. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. e PLANNING & ZONING DEPARTMENT UPDATES - DETAILED AGENDA ON NEXT PAGE MONTHLY APPLICATION REPORTS - SUMMARY OF NEW AND PENDING BUILDING AND LAND USE APPLICATIONS; BACKLOG AND PROCESSING TIME METRICS REGARDING: o BUILDING PERMITS UPDATE - OVERVIEW AND GENERAL DISCUSSION REGARDING THE CURRENT NUMBERS ISSUANCE, INSPECTION RESULTS, AND PROPOSED FEE ADJUSTMENTS o LAND USE PERMIT UPDATE - OVERVIEW AND DISCUSSION REGARDING THE CURRENT NUMBERS OF PENDING CUPS, VARIANCES, AND SUBDIVISION APPLICATIONS; SUMMARY OF APPEALS 11:19:15 AM Milton Ollerton - reported 52 building permits were issued during May and noted corrections had been made to the department dashboard reporting. e DEPARTMENT UPDATES o SOFTWARE - DISCUSS CITYWORKS AND MADISON Al IMPLEMENTATION STATUS, CONTRACT TERMS, AND CYBERSECURITY CONSIDERATIONS o STAFFING - DISCUSS VACANCIES, RECRUITMENT STATUS, AND PROPOSED CLASSIFICATION CHANGES 11:53:33 AM _ Planning & Zoning is moving forward with implementation of the Madison Al software platform. They have met with Madison Al regarding implementation planning and discussed customization options. An intern has also been hired to assist with technology-related projects. o FINANCIAL - DISCUSS BUDGET STATUS, GRANTS, AND REQUESTS FOR BUDGET AMENDMENTS 11:56:27 AM — Even with building permits being down compared to last year, the department remains in a strong financial position. o OFFICE HOURS - DISCUSS PROPOSED CHANGES TO IN PERSON AND VIRTUAL SERVICE HOURS 11:56:45 AM Milton discussed alternative scheduling options, as the City of Rigby has changed to a 4-day work week. Commissioners asked about public demand for Friday office access and inspection activity levels. o LEWISVILLE - DISCUSSION OF MEMORANDUM OF UNDERSTANDING TO PROVIDE PLANNING SERVICES FOR THE CITY OF LEWISVILLE 11:58:41 AM __ The City of Lewisville approached the County regarding potential planning and zoning services. The Board authorized Milton to explore it further. e COMPLIANCE - GENERAL DISCUSSION REGARDING CODE ENFORCEMENT CASELOAD, POLICY CHANGES, AND ABATEMENT STATUS o DISCUSSION AND DECISION ABOUT PURSUING VIOLATIONS OF 3.120 ON ANY HOMES THAT HAVE NOT BEEN IN COMPLIANCE PRIOR TO ORDINANCE 1992-04 FOR MESSY YARDS 11:59:15 AM Milton reviewed ongoing code enforcement activities, including complaints regarding nuisance properties, livestock, and property maintenance. He noted that several compliance issues identified during the previous year had since been resolved, though some cases require significant time to achieve compliance. e COMPREHENSIVE PLAN UPDATES - OVERVIEW OF DRAFT POLICY CHANGES, PUBLIC OUTREACH SCHEDULE, AND HEARING TIMELINE o GREATER RIGBY AREA - DISCUSS ADOPTION SCHEDULE AND TIMELINE, REGIONAL PROJECTS AND INTERLOCAL COORDINATION 12:04:25 AM _ The Greater Rigby Area Committee is meeting tonight and work continues on development of the Greater Rigby Area Comprehensive Plan. Public outreach efforts are being prepared, including surveys and participation opportunities. o AREA OF IMPACT AGREEMENTS - DISCUSS STATUS OF NEGOTIATIONS AND PROPOSED AMENDMENTS 12:05:17 AM Milton provided an update on the Area of Impact agreement with the City of Rigby. At the last City Council meeting, they motioned to accept the agreement, he is just waiting on a letter from the Mayor. e DISCUSS SOCIAL MEDIA USE - ( ) Commissioner Meeting Minutes MAY 26, 2026 Page 5 DISCUSSION ON THE SOCIAL MEDIA PROGRAMS USED BY THE PLANNING DEPARTMENT INCLUDING FACEBOOK, YOUTUBE, AND POSSIBLY OTHERS SUCH AS INSTAGRAM, PER JEFFERSON COUNTY MEDIA POLICY ADDENDUM NO.9 SOCIAL MEDIA POLICY: “ALL WEBSITES AND SOCIAL MEDIA PAGES ...MUST BE APPROVED BY THE APPROPRIATE ELECTED OFFICIAL...” 12:06:36 AM Milton discussed the social media platforms that Planning & Zoning are utilizing, including Youtube and Facebook. He has considered starting a page just for Planning & Zoning. O° REVIEW AND FEEDBACK ON PREVIOUS LAND USE FILES RECENT LAND USE DECISIONS INVOLVING SUBDIVISIONS, VARIANCES, AND CUPS — CONSISTENCY WITH STANDARDS 12:15:53 AM Milton - discussed recent land use decisions, and that he is working on a couple of zone changes. COMMISSIONERS - CITY OF MUD LAKE e DISCUSS MUD LAKE AIRPORT PROJECT - ( 11:28:02 AM Mayor Sherri Locasio and Brandon Bisser, manager of the Mud Lake Airport — presented information regarding a proposed airport resurfacing project. The airport was recently awarded an Idaho Transportation Department grant requiring approximately $58,000 in matching funds. The runway has only been chip sealed over the years and now requires resurfacing to remain operational. Mike Carter provided preliminary cost estimates for materials, labor, and equipment, noting total project costs could exceed initial estimates. The board requested additional grant documentation and agreed to continue evaluating the proposal. 12:28:07 AM Motion by Commissioner Clark to adjourn at 12:28 pm. Second by Commissioner Young. All in favor - aye. Motion passed. 4 So Ni nt iy 6/15 /2e airman of the Board cot um ME Date Sy 2 Say “2S oO: .O @ , Plt oo ERS tZe Kw 22! SEM OW RE US )20 = at: iD Clerk of the Board 29. COUNTY igs Date 2 ¥ = “, xe) . % &> Uneeneegaeees - Na X 7, A D \ Mews Brive aay TE OF Kw “19/2 County Clerk Date Commissioner Meeting Minutes MAY 26, 2026
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