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minutes meeting date 2026-06-01 · fetched 2026-09-09 · 8492 characters · read by OCR, check numbers against the source · official file · plain text
Page 1 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES JUNE 1, 2026 Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paul Butikofer, Emergency Management Rebecca Squires, Clerk Melanie Smoot; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Commissioner Young. Prayer offered by Commissioner Clark. Recording available at https://icgov.us/AgendaCenter EASTERN IDAHO PUBLIC HEALTH - JAMES CORBETT e BUDGET PRESENTATION James Corbett presented the proposed Eastern Idaho Public Health budget for fiscal year 2027. Exhibit A. No overall increase is being requested from member counties; however, Jefferson County's assessment is projected to increase by $2,105 based on the statutory funding formula. TREASURER - KRISTINE LUND e CREDIT CARD AUTHORIZATIONS - ( Treasurer Kristine Lund requested authorization to cancel the credit card assigned to former Clerk Colleen Poole and to issue a new credit card to Melanie Smoot. The standard credit limit will apply. Motion by Commissioner Young to authorize the issuance of a credit card in the name of Melanie Smoot. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. PARKS & RECREATION — MARTIN JONES e APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN JEFFERSON COUNTY PARKS & REC AND DIVERS WITH VALOR - TO CONDUCT RECREATIONAL DIVING OPPORTUNITIES AT THE LAKE IN SUPPORT OF VETERANS & FIRST RESPONDERS —- ( Martin Jones and Orrin Squires presented a proposed Memorandum of Understanding between Jefferson County Parks & Recreation and Divers with Valor, a nonprofit organization that provides scuba diving opportunities and support programs for veterans, first responders, and others in high-stress professions. The organization proposed developing recreational diving opportunities at The Lake and utilizing the site for training and community events. The board requested legal review prior to approval. No action taken. e PARKS UPDATE Martin Jones — provided an update on Parks & Recreation activities, including irrigation planning for the new sports park and ongoing baseball and softball programs. He reported that participation has increased from approximately 400 participants last year to 471 this year. The preparations are complete for the Freedom Celebration on June 27, including entertainment, sponsors, and the fireworks display. ENGINEER - SAM SCOTT e APPROVE RESOLUTION #2026-31 - ESTABLISHING A NEW POSTED LIMIT FOR A PORTION OF 3800 EAST - (: =M) Sam Scott & Mike Carter - presented additional information regarding a previously tabled speed limit request for a portion of 3800 East. The board had tabled the discussion previously to wait for input from the sheriff. Sam read an email from the Sheriff in which he stated he would enforce the speed limit adopted by the Board. The Board requested continued monitoring of traffic speeds following the implementation of the new limit. Motion by Commissioner Clark to approve resolution 2026-31, a Resolution of the Board adopting an engineering and traffic investigation and establishing a posted speed limit to 45 mph on 3800 East. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — nay. Motion passed. IT - GARN HERRICK e APPROVE RESOLUTION #2026-33 - DISPOSITION OF COUNTY PROPERTY - ( ') e APPROVE RESOLUTION #2026-34 - DISPOSITION OF COUNTY PROPERTY - ( Garn Herrick — presented resolutions to approve recycling outdated computers that could not be included in the auction because they are not worth anything anymore. Motion by Commissioner Clark to approve resolution 2026-34. Read on the record by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. Commissioner Meeting Minutes JUNE 1, 2026 Page 2 Motion by Commissioner Young approve resolution 2026-33. Read on the record by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. COMMISSIONERS APPROVE CLAIMS - ( The board reviewed the submitted claims. Motion by Commissioner Clark to approve the claims from May 26, 2026 through June 1, 2026 for a total amount of $552,819.75. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. APPROVE CERTIFICATES OF RESIDENCY - ( ) none. APPROVE COMMISSIONER MEETING MINUTES - ( ) none. APPROVE PTO DONATION - ( Motion by Commissioner Clark to approve a PTO donation for employee 988, with employee 180 donating 40 hours. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. APPOINT THE COUNTY CLERK - ( The Board received the recommendations from the Republican Central Committee to appoint the County Clerk. The seat was vacated with Colleen Poole’s retirement. The ranked list from the committee was first - Melanie Smoot, second — Cora Baker, and third — Trapper McCallister. Melanie Smoot won the primary election on May 19. Motion by Commissioner Clark to appoint Melanie Smoot as the Jefferson County Clerk to fill the vacated position of Colleen Poole. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. Motion by Commissioner Clark to approve hiring employee 744 in the Clerk position. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. recess. Open session: Judge Belnap swore in Melanie Smoot as the County Clerk. SEARLE HART & ASSOCIATES - DANA IZATT AUDIT Dana Izatt of Searle Hart & Associates presented the audit for Jefferson County's fiscal year ending September 30, 2025. Mr. \zatt reviewed the County's financial statements, fund balances, capital assets, pension obligations, budget-to-actual comparisons, and other required financial schedules. He reported that the prior-year audit finding had been corrected during the current year. Motion by Commissioner Young to approve the Jefferson County annual financial report and compliance report. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. PLANNING & ZONING - MILTON OLLERTON APPROVE LOT LINE ADJUSTMENT — APPLICATION LLA26-0003 - FIVE POINT ACRES 1ST AMENDED PLAT - (, ( ) o REQUESTING ALOT LINE ADJUSTMENT BETWEEN TWO ADJACENT PARCELS (RP003940010010 & RP04N39E284920) AT 4139 E 140 N, RIGBY - THE ADJUSTMENT WOULD CREATE AN END RESULT OF A 2.998 ACRE LOT AND A 5.009 ACRE LOT Milton Ollerton & Jenna Huennekens — presented a request to adjust the lot line between two adjacent parcels in the Five Point Acres 1st Amended Plat. The proposed adjustment would result in parcels of approximately 2.998 acres and 5.009 acres while maintaining sufficient water rights for both properties. Motion by Commissioner Clark to approve the lot line adjustment on Five Point Acres Division 1 First Amended Plat. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. DEPARTMENT UPDATE: Commissioner Meeting Minutes JUNE 1, 2026 Page 3 o SIGN DECISION LETTERS FOR THE FOLLOWING ITEMS: 1. TEXT AMENDMENT AM26-0001 (REFERENCE TO ORDINANCE #2026-06) 2. TEXT AMENDMENT AM26-0002 (REFERENCE TO ORDINANCE #2026-07) 3. TEXT AMENDMENT AM26-0003 (REFERENCE TO ORDINANCE #2026-08) 4. ZONE MAP AMENDMENT ZON26-0002 (REFERENCE TO ORDINANCE #2026-09) The Board signed decision letters for previously approved text amendments AM26-0001, AM26-0002, AM26-0003, and Zone Map Amendment ZON26-0002. Milton Ollerton — reported that building permit activity continues to increase, with permit volumes exceeding the previous month and generating approximately $244,000 in gross revenue during May. Motion by Commissioner Young to adjourn at 10:55 am. Second by Commissioner. All in favor - aye. Motion passed. Syn fy uy hairman of the Board =2 Rs em i = Date 2S. COUNTY f 75 . _, eC * -* ue = gl Aombaly NMaouplug 1 ante l/22/e6 Clerk of the Board “ay ATE OF Aas Date @/22/26 Courty Clerk Date Commissioner Meeting Minutes JUNE 1, 2026
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