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minutes meeting date 2026-07-06 · fetched 2026-09-09 · 16149 characters · read by OCR, check numbers against the source · official file · plain text
Page 1 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES JULY 6, 2026 Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Deputy Prosecutor Chase Hendricks, Emergency Management Rebecca Squires, Clerk Melanie Smoot; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Chairman Hancock. Prayer offered by Commissioner Clark. Recording available at https://icgov.us/AgendaCenter 9:00:36 AM COMMISSIONERS - SHERIFF STEVE ANDERSON e QUARTERLY JAIL INSPECTION 9:01:49 AM Commissioners and Sheriff completed the quarterly jail inspection. There are currently 95 inmates — 79 men and 16 women. Exhibit A. 9:25:50 AM The board returned from the jail inspection. SHERIFF’S OFFICE - RICHARD LUNDBERG - MIKE MILLER e ACCEPT WATERWAYS GRANT AWARD AGREEMENT - ( ) 9:26:06 AM Leland Smith - presented the Idaho Department of Parks & Recreation Waterways Grant award agreement for a new boat storage facility. The project includes grant funding with a county match, and the building is currently out for bid. 9:32:55 AM Motion by Commissioner Clark to accept the waterways grant from the Idaho Department of Parks and Recreation for $244,138.62. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e DISCUSS & APPROVE NEW TYLER TECHNOLOGY SYSTEM FOR DISPATCH - ( ) 9:34:57 AM Mike Miller — returned to request funding approval for the Tyler Technologies dispatch system, explaining that the current Computer Arts system is no longer meeting operational needs and is no longer being adequately supported. The proposed system would integrate with Bonneville County's dispatch hub, reducing implementation costs while improving functionality. Commissioners discussed project costs, available funding, and the use of ARPA funds to offset the one-time implementation expense. 9:53:20 AM Motion by Commissioner Young to approve $200,000 out of ARPA funds to apply it to the Tyler Technologies Dispatch system. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. COMMISSIONERS e APPROVE CERTIFICATES OF RESIDENCY - ( ) 9:54:48 AM None today. e APPROVE COMMISSIONER MEETING MINUTES - ( ) 9:55:48 AM The Commissioners noted two corrections to the minutes - the roll-call on some motions are incorrect and information needs to be added to the amended agenda section. 9:56:55 AM Motion by Commissioner Young to approve the Commissioner Meeting Minutes for June 8, 2026 and June 16, 2026. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock - aye. Motion passed. e APPROVE CLAIMS - ( ) 9:57:33 AM Motion by Commissioner Clark to approve the claims from June 20, 2026 through July 3, 2026 for $144,233.15. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. e APPROVE PTO DONATION - ( ) 9:58:49 AM Motion by Commissioner Clark to approve the PTO donation for employee 988 from employee 180 for 72 hours. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE CATERING PERMIT APPLICATIONS - ( ) Commissioner Meeting Minutes JULY 6, 2026 Page 2 9:59:33 AM Motion by Commissioner Clark to approve the alcoholic beverage catering permit at Wind River Arena for Sunday July 26 from 2:00 pm to 11:30 pm. Second by Commissioner Young. Roll call taken. Commissioner Clark — aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 10:00:18 AM Motion by Commissioner Young to approve the alcoholic beverage catering permit for El Patron 2LLC at 70 N 4600 E. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 10:00:55 AM Motion by Commissioner Young to approve the alcoholic beverage catering permit for Douglas T. Murray at 7N Ranch. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. CONSIDER ISSUING BURN BAN - APPROVE RESOLUTION #2026-39 — ( ) 10:02:27 AM — Emergency Management Rebecca Squires and Central Fire Chief Nic White - recommended implementing a countywide burn ban due to increasing wildfire risk, recent local fires, and forecasted hot, dry conditions. Commissioners discussed regional burn restrictions and the need to reduce the potential for human-caused fires. 10:06:47 AM Commissioner Clark read the resolution on the record. 10:07:32 AM Motion by Commissioner Clark to approve resolution #2026-39. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. BOARD OF EQUALIZATION CONVENE AS A BOARD OF EQUALIZATION - ( ) 10:09:43 AM Motion by Commissioner Young to convene as a Board of Equalization. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young —- aye, Chairman Hancock — aye. Motion passed. ASSESSOR RECOMMEND VALUE CHANGES - ( ) 10:10:05 AM Jessica Roach — presented recommended value changes that need to be approved by the Board. 10:10:58 AM — Motion by Commissioner Young to approve the valuation change on parcel number RPA0120003010A from $510,750 to $366,250. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 10:12:02 AM Motion by Commissioner Young to approve the valuation change on parcel number RPA04650010010 from $107,600 to $59,200. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young -— aye, Chairman Hancock - aye. Motion passed. 10:12:20 AM Motion by Commissioner Young to approve the valuation change on parcel number RPA04650010020 from $120,660 to $64,000. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 10:12:55 AM Motion by Commissioner Young to approve the valuation change on parcel number RPA04650010030 from $384,600 to $203,900. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock - aye. Motion passed. 10:13:18 AM Motion by Commissioner Young to approve the valuation change on parcel number RPA04650010040 from $111,900 to $59,300. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 10:13:44 AM Motion by Commissioner Clark to approve the valuation change on parcel number RPA04650010050 from $121,100 to $64,200. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 10:14:13 AM Motion by Commissioner Clark to approve the valuation change on parcel number RP07N33E103761 from $162,105 to $41,636. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 10:14:38 AM — Motion by Commissioner Clark to approve the valuation change for parcel number RP04N38E259486 from $358,700 to $354,100. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 10:15:06 AM Motion by Commissioner Clark to approve the value change on parcel number RP04N39E165790 from $109,435 to $84,920. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock - aye. Motion passed. 10:16:08 AM Motion by Commissioner Clark to approve the valuation change for parcel number RPE0222012001J from $664,735 to $647,595. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock - aye. Motion passed. Commissioner Meeting Minutes JULY 6, 2026 Page 3 10:17:42 AM Motion by Commissioner Young to accept the Homeowners Exemption applications until next Monday. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e DENIAL OF ASSESSMENT APPEAL FOR LATE SUBMITTAL - PARCEL #RPB00000327092 - ( ) 10:18:22 AM Jessica Roach - this appeal was filed after the deadline. Legal counsel drafted a letter based on Idaho Code that needs to be approved and signed by the Board. 10:19:12 AM — Motion by Commissioner Young to deny the assessment appeal for parcel number RPB00000327092. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 10:20:29 AM _ The Board of Equalization recessed. PLANNING & ZONING - MILTON OLLERTON e APPROVE VEHICLE PURCHASE - ( ) 9:25:48 AM Milton Ollerton & Vern Ulrich — presented the lowest bid for a replacement department vehicle, a 2026 Nissan Frontier from Ron Sayer for $37,222.70. 10:23:25 AM Motion by Commissioner Clark to approve the purchase of a 2026 Nissan Frontier from Sayer’s Automotive for $37,222.70. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE WAIVING BUILDING PERMIT FEES FOR THE MENAN LIBRARY - ( 10:24:21 AM Milton Ollerton - requested that building permit fees be waived for the Menan Annis Grant Library project to support construction of the new facility. 10:25:27 AM Motion by Commissioner Young to waive the building permit fees for the Menan Annis Grant Library. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. e APPROVE LINDSTROM ADMINISTRATIVE PLAT - SUB26-0005 - ( o REQUESTING TO PLAT THREE LOTS - AVERAGE OVER 2 ACRES - OFF OF PARCEL RP04N37E113003 THROUGH CLUSTERING - LOCATED OFF N 3200 E - AG-10 ZONE - IRRIGATION WATER PROVIDED WITH LOTS 10:25:57 AM _ Milton Ollerton & Jenna Huennekens — presented the proposed Lindstrom Administrative Plat, explaining the request would create three clustered lots while permanently restricting future subdivision of the remaining agricultural property. Commissioners discussed ensuring the deed restriction and plat notes clearly reflect the loss of future development rights. 10:34:35 AM Motion by Commissioner Young to approve the Lindstrom administrative plat. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. e UPDATE 10:34:53 AM Milton Ollerton - reported on recent permit activity and department revenues, noting building permit revenue is currently above last year's levels despite a decline in building permits. He also provided an update on ongoing coordination with the City of Rigby regarding future roadway participation. PUBLIC WORKS - MIKE CARTER - ENGINEER - SAM SCOTT e COUNTY LINE ROAD BIP BRIDGE FEASIBILITY STUDY - LOCAL MATCH DISCUSSION - ( 11:09:31 AM Mike Carter & Sam Scott - presented a proposed agreement with LHTAC and Bonneville County to complete a feasibility study for replacement of the County Line Road Snake River Bridge. The study will evaluate replacement options and complete preliminary planning and environmental work needed for future design. 11:15:15 AM Motion by Commissioner Clark to fund 50 percent of the cost of the study for the Snake River bridge on County Line Road for $41,000. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE HVAC BID - NEW SHOP AT CIRCULAR BUTTE LANDFILL - ( 11:19:33 AM — Sam Scott — presented two bids to complete the remaining HVAC work at the new Circular Butte Landfill shop. The previous contractor, Sermon, is no longer in business. Ridgeline quoted $19,400 and DR Heating quoted $24,280. Commissioners discussed the scope of work and site conditions before selecting the lower bid. Commissioner Meeting Minutes JULY 6, 2026 Page 4 11:25:45 AM Motion by Commissioner Clark to approve the HVAC contract with Ridgeline Construction Services to finish the landfill shop for a total of $19,400. Second by Commissioner Young. Roll call taken. Commissioner Clark — aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. DISCUSS UPDATED 3800 E SPEED STUDY RESULTS - UPDATE ON TRAFFIC CHANGE 11:26:21 AM — Sam Scott & Mike Carter — presented updated traffic study results following the recent speed limit change on 3800 East. The data indicated average vehicle speeds increased slightly while the percentage of speeding vehicles decreased. Another study will be done when school is back in session. Exhibit B. APPROVE AIR CONDITIONING UNIT REPLACEMENT FOR THE ROAD & BRIDGE SHOP - ( 11:16:24 AM _ Mike Carter - requested approval to replace the failed evaporative cooler at the Road & Bridge shop after determining replacement parts were no longer available. 11:18:55 AM Motion by Commissioner Young to approve the purchase of an AC unit for $4500 from Peterbilt. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. 11:49:20 AM _ Recess until 1:00 1:00:31 AM open session. COMMISSIONERS EXECUTIVE SESSION: THE BOARD WILL ENTER INTO AN EXECUTIVE SESSION PURSUANT TO IDAHO CODE § 74-206(1)(B) - PERSONNEL - ( ) 10:39:16 AM Motion by Commissioner Young to go into executive session pursuant to Idaho Code 74-206(1)(B). Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young —- aye, Chairman Hancock — aye. Motion passed. 11:09:09 AM Discussed personnel issues. No action taken by the board at this time. BUDGET WORKSHOPS o—_FREASURER—KRISHNE LUND ASSESSOR - GIS - REVALUATION - JESSICA ROACH 1:00:27 PM Jessica Roach — presented the budget requests for the Assessor's office, including GIS and Revaluation. BUILDING & GROUNDS - JAMES RICHARDSON 1:19:04 PM James Richardson — presented the budget request for Building & Grounds Maintenance. He is requesting to add another full time position. EXTENSION OFFICE - RUTH HALE pg. 1:32:32 PM Ruth Hale & Deanna Poulson — presented the Extension Office budget request. This year they are asking for an increase in the capital vehicles line. FAIR - CARL ANDERSON - RUTH HALE 1:39:32 PM Carl Anderson & Ruth Hale — presented the budget request for the fair. The fair is asking for additional funding for the Mud Lake fairgrounds so they can build bleachers. PROBATION - TAMMY ADKINS 2:16:51 PM Tammy Adkins — presented the budget request for probation. EMERGENCY MANAGEMENT - REBECCA SQUIRES 1:50:05 PM Rebecca Squires — presented the budget request for Emergency Management. DATA PROCESSING - GARN HERRICK 1:55:45 PM Garn Herrick — presented the budget request for IT. Included in the request is an increase for software due to increased costs associated with Microsoft Outlook services. PLANNING & ZONING/COMPLIANCE - MILTON OLLERTON Commissioner Meeting Minutes JULY 6, 2026 Page 5 2:33:38 PM Milton Ollerton presented the budget request for Planning & Zoning. e SOLID WASTE - MIKE CARTER - BRANDY WARD 2:51:00 PM Mike Carter and Brandy Ward — presented the budget request for Solid Waste. e ROAD & BRIDGE - MIKE CARTER 3:32:02 PM Mike Carter — presented the budget request for Road & Bridge. e NOXIOUS WEEDS & INVASIVE SPECIES - RHETT HANSEN 4:07:15 PM Rhett Hansen — presented the budget request for Noxious Weeds & Invasive Species. 4:13:21 PM Motion by Commissioner Young to adjourn at 4:13 pm. Second by Commissioner Clark. All in favor - aye. Motion passed. “ee | os lia derll <n QUielllttigy, 7/ 20 As Ps es of the Board Sony Shy Date a porte toes, 4 “% ss “Rye = Fo: ecFERSO, SE Kimberly Nuwipliy 52! THOR: 7/22 Clerk of the Boar 29, COUNTY “5 Date Sx ne . = ° % & PS hesseaeais ae Os UATE OF OWS MTT yy County Clerk Date Commissioner Meeting Minutes JULY 6, 2026
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