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minutes meeting date 2026-03-19 · fetched 2026-09-17 · 3572 characters · read by OCR, check numbers against the source · official file · plain text
CITY OF CITY OF POCATELLO, IDAHO SPECIAL CITY COUNCIL MEETING BUDGET DEVELOPMENT TRAINING MARCH 19, 2026 AGENDA ITEM NO. 1: ROLL CALL Mayor Mark Dahlquist called the City Council Special Budget Development Training meeting to order at 4:03 p.m. Council members present were Dakota Bates, Corey Mangum, Brent Nichols, Hayden Paulsen, Stacy Satterfield, and Ann Swanson. AGENDA ITEM NO: 2: CITY BUDGET DEVELOPMENT TRAINING Rich Morgan, Chief Financial Officer (CFO), reviewed the proposed budget development calendar and process. He noted that the approach has been successful in prior years and will be refined to improve consistency moving forward. Mr. Morgan highlighted that departments will prepare revenue projections and emphasized the importance of Council engagement and familiarity with department operations. He stated that the budget schedule includes necessary internal deadlines to ensure timely completion of the budget process. Department representatives will deliver information to the Council which incorporates service level data and justification of proposed expenditures. Mr. Morgan referenced previous participation from community agencies requesting Council funding. He affirmed that agencies would be asked to provide the following information, as outlined by Council: Organizational overview and clientele served; specific use of requested funds; and other funding sources and fundraising efforts used by the agency. Mr. Morgan noted that the presentations would allow the agency an opportunity to present information to the Council and that final funding decisions would be made at a later date. Council members expressed interest in developing a standardized set of questions to guide presentations and improve efficiency. They indicated that clear, upfront criteria would help during the presentation process. Jared Johnson, City Attorney, reminded Council members of the importance of ensuring that any outside agency receiving City funding is performing a service that is not currently provided by the City, but is authorized under Idaho law as a municipal function that the City could legally provide. He emphasized that this standard must be met to ensure compliance with state statute governing the expenditure of public funds. Council discussion continued regarding reserve funding practices, project funding through Fund 78 and the process for requesting spending authority. Council members expressed interest in reviewing projects funded through reserves during the budget process and maintaining Council oversight of expenditures. Mr. Morgan discussed implementation of OpenGov software and indicated that Council members would have access to budget information and reporting tools during the budget process. He reviewed proposed financial reporting enhancements, including updated cash reports, revenue and expenditure summaries by fund, reserve tracking and trend reporting. SPECIAL CITY COUNCIL MEETING BUDGET DEVELOPMENT TRAINING MARCH 19, 2026 Council members discussed opportunities for additional public engagement during the budget process, including a possible public town hall meeting in July and providing public education regarding budget amendments and reserve funding practices. Mr. Morgan encouraged Council members to provide ongoing feedback regarding the budget process so refinements and improvements could continue in future years. AGENDA ITEM NO. 3: ADJOURN There being no further business, Mayor Dahlquist adjourned the meeting at 5:12 p.m. APPROVED: MARK DAHLQUIST, MAYOR PREPARED AND ATTESTED BY:
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