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City Council Meeting 680 Park Avenue : Idaho Falls, ID Minutes Thurs, September 25, 2025 7:30 PM City Council Chambers 1. Call to Order Present: Council President Lisa Burtenshaw Councilor John Radford Councilor Michelle Ziel-Dingman Councilor Jim Freeman Councilor Jim Francis Absent: Mayor Rebecca L. Noah Casper (City Travel) Councilor Kirk Larsen Also present: Stephen Boorman, Acting Gen. Manager, IF Power Pam Alexander, Municipal Services Director Margaret Wimborne, Chief of Staff Bryce Johnson, Police Chief Wade Sanner, CDS Director Chris Canfield, Assist. Public Works Director Zach Jones, Interim City Attorney Emily Geisler, City Clerk 2. Pledge of Allegiance Councilor Radford led those present in the Pledge of Allegiance. 3. Public Comment No one appeared. 4. Consent Agenda A. Municipal Services 1. 25-354 Treasurer's Report for July 2025 B. Idaho Falls Power 1. Idaho Falls Power Board Minutes from August 2025. 2. Professional Services Agreement with Prairie Enterprises, LLC for a not to exceed amount of $100,000. C. Office of the City Clerk 1. City Council Meeting Minutes (03.06.2023, 07.08.2025, 07.15.2025) 2. August 2025 Licensing through the Office of the City Clerk a. 37 New Business Licenses b. 5 Renewed Business Licenses c. 17 Contractor Licenses Motion 1: Approve, accept, or receive all items on the Consent Agenda according to the recommendations presented. o Moved by: Councilor Dingman o Second: Councilor Radford ree, APPROVED NOV 13 72025 | l 680 Park A City Council Meeting Fa) Peis eae Minutes o Vote: Aye: Burtenshaw, Dingman, Francis, Freeman, Radford. Nay: none o Motion carries. 5. Regular Agenda A. Idaho Falls Power 1. 25-384 —IFP 25-16 Professional Services Agreement for the City Plant Controls Upgrade - L & S Electric Presentation/Discussion (Interim Manager Boorman): e The project involves switchgear — large, complex electrical cabinets with switches, relays, and controls used in power systems. e This is the third and final upgrade in a series, following previous upgrades to the lower and upper bulb turbines. e The contract is primarily for engineering services: the contractor designs the system, creates wiring diagrams, and ensures performance specifications are met. e Equipment will be assembled off-site and shipped to Idaho Falls (in 6—8 units), where City crews will install and complete field wiring. e L&S Electric was recommended for the contract: o They were not the lowest bidder but scored the highest overall based on qualifications and experience. o Their prior collaboration with Idaho Falls Power ensures continuity and reliability. Motion: Approve the agreement with L & S Electric, Inc. for a not-to-exceed amount of $311,168 and give authorization for the Mayor and City Clerk to execute the necessary documents o Moved by: Councilor Freeman o Second: Councilor Dingman o Vote: Aye: Burtenshaw, Dingman, Francis, Freeman, Radford. Nay: none o Motion carries. B. Municipal Services 1. 25-385 Sale of Used Police Vehicles to the College of Eastern Idaho (CEl) Presentation/Discussion (Director Alexander): The City requested approval to sell five used police vehicles to the College of Eastern Idaho (CEI). All vehicles have reached the end of their useful life for City operations. Each vehicle’s surplus value is estimated at about $2,000, based on mileage, model, condition, and service history. The sale was recommended by Captain John Marley from the Police Department. CEI will use the vehicles for its new law enforcement training program, which Council members expressed support for. | i i 680 Park A City Council Meeting Sst) Pang Aven Minutes Motion: Approve the sale of used Police vehicles to the College of Eastern Idaho (CE]) for a total of $10,000 and give authorization for the Mayor and City Clerk to execute the necessary documents o Moved by: Councilor Freeman o Second: Councilor Francis o Vote: Aye: Burtenshaw, Dingman, Francis, Freeman. Nay: Radford o Motion carries. 2. 25-387 Change Order for Whitlock Consulting Group’s ERP Software and Implementation Services Contract Presentation/Discussion (COS Wimborne): The City considered a change order to expand Whitlock Consulting Group’s role in the ERP (Enterprise Resource Planning) implementation project. The change order totals $98,400, including $88,400 for additional testing protocols and scenario development to prepare for implementation, and $10,000 for travel costs. The additional support aims to minimize risks, avoid timeline delays, and ensure a smooth rollout of the ERP system. Council members supported the proactive approach, noting funds had already been set aside in contingency for this purpose. The decision was framed as critical, citing a cautionary example from the State of Idaho’s failed ERP rollout, which caused major payment issues. Motion: Approve change order for Whitlock Consulting Group’s contract to include testing services for $88,400 plus estimated travel costs of $10,000 for a total of $98,400. o Moved by: Councilor Radford o Second: Councilor Francis o Vote: Aye: Burtenshaw, Dingman, Francis, Freeman, Radford. Nay: None. o Motion carries. . Police Department 1. 25-375 Updates to the Idaho Falls Police Department Personnel Manual regarding Occupational Injury Presentation/Discussion (Chief Johnson): The proposed update was first presented at a July work session with the HR Director and has since undergone a 30+ day review period. The new Injury on Duty policy will be added to the police personnel manual. Officers and staff were informed and consulted; no negative feedback was received — employees are eager for adoption. The update was initiated by officers, who identified a potential issue where an officer injured during a heroic act might go unpaid for several days. The revised policy eliminates that risk, ensuring proper compensation and support in such situations. The HR Director remains fully supportive of the change. Motion: Approve changes to the Idaho Falls Police Department Personnel Manual regarding Occupational Injury o Moved by: Councilor Freeman l 680 Park A City Council Meeting Ea Pagieicenue Minutes o Second: Councilor Francis o Vote: Aye: Burtenshaw, Dingman, Francis, Freeman, Radford. Nay: none o Motion carries. Presentation/Discussion for both C)2) & C)3) (Chief Johnson) 1. District 91 MOU (existing): o No substantive changes from last year, only updated dollar amounts. o Cost-sharing: District 91 pays ~70% of SRO program costs; City pays ~30%. o Officers split time between schools and City duties, roughly reflecting this 70/30 ratio. o Historical differences in cost-sharing for individual officers are due to when positions were established. 2. Alturas Academy MOU (new): o Adds one new SRO position for Alturas Academy, which is outside District 91. o Standard MOU cost-share: 70% campus / 30% City, but for this year, a state grant covers 78%. The grant goes directly to Alturas; the City will not advance funds. Alturas has a plan to retain the SRO long-term, and the City will absorb the position through turnover if necessary. o The addition increases the authorized strength of the SRO program by one. e Council Feedback: o Members expressed strong support for the program, emphasizing its positive impact on student safety and community relations. o The program has proven effective in responding to incidents promptly within schools. 2. 25-390 School Resource Officer Agreement with Idaho Falls School District 91 Motion: Authorize the Mayor and City Clerk to sign the School Resource Officer (SRO) Agreement with Idaho Falls School District 91. o Moved by: Councilor Freeman o Second: Councilor Francis o Vote: Aye: Burtenshaw, Dingman, Francis, Freeman, Radford. Nay: none o Motion carries. 3. 25-391 School Resource Officer Agreement with Alturas Preparatory Academy Motion: Authorize the Mayor and City Clerk to sign the School Resource Officer (SRO) Agreement with Alturas Preparatory Academy. o Moved by: Councilor Freeman o Second: Councilor Francis o Vote: Aye: Burtenshaw, Dingman, Francis, Freeman, Radford. Nay: none City Council Meeting 680 Park Avenue 4 Idaho Falls, ID Minutes o Motion carries. D. Community Development Services 1. 25-381 Final Plat and Reasoned Statement of Relevant Criteria and Standards, MLV Rollandet Industrial Park. Presentation/Discussion (Director Sanner): e The plat is unusual because it has evolved through multiple iterations: o 2023: Initially a four-lot subdivision o Early 2024: Reduced to a two-lot subdivision o Current: Now a single-lot subdivision e Reason for change: Streamline the process for the developer; no substantive changes to the overall lot. e Access: From McNeil Avenue and Rollandet Avenue; the reference to a private drive across the lot was removed since it’s no longer needed. Fire access and site plan requirements will be addressed during construction review. e Irrigation: A ditch along the property will be piped as part of site development. e Recommendation: Approve the final plat with amended relevant criteria reflecting these changes. Motion 1: Accept or Approve the Final Plat for MLV Rollandet Industrial Park and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat o Moved by: Councilor Radford o Second: Councilor Freeman o Vote: Aye: Burtenshaw, Dingman, Francis, Freeman, Radford. Nay: none o Motion carries. Motion 2: Approve the Reasoned Statement of Relevant Criteria and Standards with the amendment of entry four to read ‘access to the subdivision will come from McNeil Drive and Rollandet Avenue’ for the Final Plat for MLV Rollandet Industrial Park and give authorization for the Mayor to execute the necessary documents. o Moved by: Councilor Francis o Second: Councilor Radford o Vote: Aye: Burtenshaw, Dingman, Francis, Freeman, Radford. Nay: none o Motion carries. 2. 25-382 Resolution to adopt the 2025 Bonneville Metropolitan Planning Organization High-Capacity Roadway Study and Access Management Plan. Presentation/Discussion (Director Sanner, Assist. Director Canfield): e The plan updates the 2012 Access Management Plan and provides guidance for: o High-capacity roadways: Preserving right-of-way and access throughout the community. o Access management: Guiding subdivision design and roadway layout. | i i 680 Park A City Council Meeting 680 Park Avetue Minutes e The plan was reviewed by the BMPO Policy Board and is not legally binding, but serves as a guiding document for consistent regional planning. Regional coordination: Adoption by all jurisdictions (Idaho Falls, Bonneville County, lona, and others) ensures a coordinated transportation network and consistent rules for developers. e Public involvement: The plan allows for public input during project-specific implementation; adoption does not preclude future public comment. e Staff and Council emphasized the importance of a regional agreement to avoid conflicting roadway routes and standards. Motion: Approve the resolution adopting the 2025 Bonneville Metropolitan Planning Organization High-Capacity Roadway Study and Access Management Plan ° 12) 1e} 12) Moved by: Councilor Radford Second: Councilor Freeman Vote: Aye: Burtenshaw, Dingman, Francis, Freeman, Radford. Nay: none Motion carries. 6. Announcements e Mongolia Cultural Envoy Celebration: Tautphaus Park Zoo, Friday, 3:30-4:30 PM ° Continues a long-standing cultural partnership dating back to a Museum of Idaho exhibit. e Oktoberfest hosted by the Downtown Development Corporation is happening tomorrow. e Farmers Market season is nearing its end. e Home for Our Troops Key Ceremony: 1615 Helix Blvd, Saturday, 10:00 AM e Ceremony for Sgt. Christopher Byers, a double amputee veteran, receiving a new accessible home. e City & Community Events: Fire Department Block Party: Monday, 5:00 PM (Sept. 29). Policeman’s Ball: Friday, Oct. 3. Coffee with a Cop: Wednesday, 5:00 PM at Dixie’s Diner. e Council Recognition: Congratulations to Councilmember Kirk Larsen and his wife Janine on their 50th wedding anniversary. There being no further business, the meeting adjourned at 8:06 PM , City Clerk _ Lisa Burtenshaw, Mayor
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