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minutes meeting date 2025-12-03 · fetched 2026-09-17 · 8867 characters · read by OCR, check numbers against the source · official file · plain text
City Council Agenda SPECIAL MEETING Wednesday, December 3, 2025 me 7:00 PM City Hall Chambers 1401 Overland Avenue, Burley, Idaho CALL TO ORDER-SPECIAL MEETING at 7:00 p.m. Mayor Ormond called the regular meeting to order at approximately 7:00 p.m. A quorum was present. Council in attendance(X) Mayor Steve Ormond Council President Casey Andersen Councilmember John Craner Councilmember Jim Powell Councilmember JanetHansen X Councilmember KimberliSeely X Councilmember Bryce Morgan X K |< |< |< Staff in attendance (x): City Administrator Brett Boyer X Sexton Dave Allred Elois Joseph- — City Clerk Pieterse xX, Engineer Bryan Reiter xX City Attorney Dave Shirley xX Shop Foreman Rick Garner XxX Economic Development Brent Carver ______ Electrical Supervisor Floyd Thomas xX Human Resources Carol Anderson xX Parks Supervisor Brent Winn xX WW Treatment Dustin Raney _ Librarian TayceRobinson Golf Pro Scott Draper Sanitation Supervisor Eric Pufal X — Sher. Jarrod a Engineer Dave Waldron X Sheriff's Dept. Thompson X a Lt. Michael a Street Supervisor Korky Blackner xX Sheriff's Dept. Phillips — Airport Kevin Gebhart — Fire Chief ShannonTolman Building Department Gary Pawson — Deputy Fire Chief CaseyHarman XX _ P&Z Administrator SpencerMcArthur Fire Captain Jonathan Ostler Guest participants present: Tim Schmidt, OpenGov Also present was Councilmember elect Raulan Young INVOCATION AND PLEDGE OF ALLEGIANCE Invocation was led by Councilmember Morgan followed by the Pledge of Allegiance. ACTION ITEM: Consent Calendar: items 3.a. through 3.d.: Items on the Consent Calendar are to be , routine and enacted by one motion. Any item may be removed for discussion and made a part of the regular agenda at the request of a member of the Council. Any request shall be made after the Consent Calendar is read and before action is taken. Page 1 of 5 *For a full account of this meeting, please view the recording on the city website www. burleyidaho.org* 4. 5. ACTION ITEM: ACTION ITEM: 3. a. Approval of minutes from: Nov.18, 2025, Special & Regular City Council Meeting. 3.b. Bills Payable in the amount of $1,951,974.68 3.c. Payroll ending on 11/14/2025 for $ 449,726.48 3.d. Approval of Community Development Block Grant (CDBG) Final Pay Request and allow the Mayor to sign. The consent calendar was read in full. MOTION: Councilmember Andersen moved to approve the consent calendar as presented. Councilmember Morgan seconded the motion. A roll call vote was conducted. Morgan Aye Seely Aye Andersen Aye Craner Aye Hansen Aye Powell Aye All present voted in favor of the motion. Motion carried 6 to 0. Approval to purchase 260 CAT wheeled skid steer and allow the Rick Garner Mayor to sign. Fleet Superintendent Rick Garner presented the item, including the following: e Skid steer will be used by the Sanitation Department e Primary purpose to help facilitate recycling of cardboard e Purchase is under $70,000.00 Discussion ensued regarding the following: e whether it comes with attachments. It was clarified that attachments can be purchased at a later time, if needed. We have some existing attachments that should fit this model. e The skid steer can be shared among departments, if needed. e This is a purchase that was budgeted. e This is not a replacement, it is an addition to the fleet. MOTION: Councilmember Powell moved to approve the item as presented and allow the mayor to sign. Councilmember Seely seconded the motion. A roll call vote was conducted. Andersen Aye Powell Aye Craner Aye Seely Aye Morgan Aye Hansen Aye All present voted in favor of the motion. Motion carried 6 to 0. Approve and accept the final plat for Glacier Park Phase 7 Dave Waldron City Engineer Dave Waldron presented the item, including the following: e Request is for the approval of the final plat for Glacier Park Phase 7 e No bond was presented e 43 total lots Page 2 of 5 *For a full account of this meeting, please view the recording on the city website www. burleyidaho.org* ¢ e Storm drainage was considered in the development plans The motion requested was to accept the final plat with the dedications and easements and allow the Mayor, City Clerk, and Engineer to sign. Discussion ensued regarding what considerations for the storm drainage were made. MOTION: Councilmember Seely moved to approve the item as presented and allow the Mayor, City Clerk, and Engineer to sign. Councilmember Powell seconded the motion. A roll call vote was conducted. Morgan Aye Andersen Aye Craner Aye Powell Aye Hansen Aye Seely Aye All present voted in favor of the motion. Motion carried 6 to 0. 6. ACTION ITEM: Approval of OpenGov Software Contract Floyd Thomas Electrical Superintendent Floyd Thomas presented the item, including the following: e The software consideration and conversations have been occurring for almost 1 year. e Asset management module can help serve the City as a whole e Umbrella type management that can benefit multiple departments. e Examples were shown to illustrate the process e This software streamlines the process, notifies various departments, keeps customers in the loop of the progress of the project. Discussion ensued regarding the following: e Who has administrative rights e Customer vs. Internal interface e Current system discussed e Cost of the current system vs. OpenGov (proposed system) discussed. e Fees were discussed extensively. Brett Boyer provided context. And background. The future intent of the City is to have one software to manage all systems and finances. The OpenGov system does not have a financial option at this time, neither does the current system that we use. Dave Waldron, City Engineer, provided support, specifically mentioning the ability to collect fees before finalization of the projects. Discussion continued: e What other cities are using this software and if research was done by speaking with them. Page 3 of 5 *For a full account of this meeting, please view the recording on the city website www.burleyidaho.org* e Workflows were discussed. e Asset management and inventory management discussed. This feature allow for more efficient tracking and in depth analysis for assets. This would be a valuable tool for all city departments, including but not limited to Water, Fleet, Electric, and Sanitation. e Works with existing ESRI mapping to track assets, tying critical information to the asset for increased efficiency in the field. e Reporting and searchability are incomparable with the current software, with OpenGov there is an increased capacity and user friendly interface. Examples were provided. e Ability to help with projections in “scenario builder” module facilitates asset management and future priorities while assessing critical zones for maintenance needs. Council discussed the significant increase in cost for OpenGov in comparison to what is being used at the moment. Council were not in favor of making a final decision regarding this software with the information provided. Council tasked staff with providing clarification on the following at a future meeting: 1) Estimate on cost savings — show the cost savings 2) Other City’s input on their experience with the software 3) Send Council the data breakdown with fees for consideration with links to the website for research. MOTION: Councilmember Craner moved to table this item for a future meeting with the tasks assigned to be presented to council for consideration. Councilmember Andersen seconded the motion. A roll call vote was conducted. Andersen Aye Hansen Aye Powell Aye Morgan Aye Craner Aye Seely Aye All present voted in favor of the motion. Motion carried 6 to 0. 19. REPORT OF RECENT AND UPCOMING CITY EVENTS Mayor Ormond: e thanked the departments for their participation in the Christmas parade. e The Trailer-stage was commended. e Potential to invite Dr. Z at the next meeting to give a report on the Thanksgiving Dinner Council President Andersen mentioned that the Thanksgiving Dinner was very successful and he would like to see it continue in the future. Brett Boyer: e reminded all present of the city wide Chili Cookoff. e commended Floyd Thomas and Spencer McArthur for their efforts with the OpenGov software and presentation. Page 4 of 5 *For a full account of this meeting, please view the recording on the city website www.burleyidaho.org* 20. ACTIONITEM: Adjournment MOTION: Councilmember Andersen moved to adjourn the meeting. Councilmember Seely seconded the motion. Avoice vote was conducted. All present voted in favor of the motion. Motion carried 6 to 0. The meeting was adjourned at approximately 8:29 p.m. City of Burley Mayor Steve Ormond ATTEST: & a foes Elois Joseph-Pieterse Page 5of5 *For a full account of this meeting, please view the recording on the city website www.burleyidaho.org* &. | § y 8
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