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minutes meeting date 2025-11-03 · fetched 2026-09-09 · 7940 characters · read by OCR, check numbers against the source · official file · plain text
Page 1 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES NOVEMBER 3, 2025 Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paul Butikofer, Emergency Management Rebecca Squires; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Chairman Hancock. Prayer offered by Commissioner Clark. Clerk Colleen Poole is absent. Recording available at https://icgov.us/AgendaCenter COMMISSIONERS e EXECUTIVE SESSION IDAHO CODE 74-206(1)(A) - PERSONNEL - (ACTION ITEM) 9:01:27 AM Motion to go into executive session per Idaho Code 74-206(1)(A) by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. 9:41:02 AM Back in open session. PROBATION - TAMMY ADKINS e |IDJC YEAR-END REPORTING - (ACTION ITEM) 9:41:11 AM Tammy Adkins — presented and reviewed the annual year-end financial report for IDJC. (Exhibit A). 9:54:58 AM Motion to approve the Juvenile Justice Annual Financial Report by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:55:35 AM Motion to approve the Juvenile Probation Report for October 1, 2024 through September 30, 2025 by Commissioner Young. Second by Commissioner Clark. Role call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e QUARTERLY REPORT 9:46:43 AM Tammy Adkins — presented and reviewed the probation quarterly report for July 1, 2025 through September 30, 2025 (Exhibit B). COMMISSIONERS e APPROVE CERTIFICATES OF RESIDENCY - (ACTION ITEM) 9:56:46 AM Motion to approve the Certificate of Residency for the Fall 2025 and Spring 2026 semesters to the College of Southern Idaho for Adelyn Anderson and College of Western Idaho for Adelyn Anderson by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE COMMISSIONER MEETING MINUTES - (ACTION ITEM) No minutes to approve this week. e APPROVE 2026 OBSERVED HOLIDAYS - (ACTION ITEM) 9:57:22 AM Commissioner Young read the proposed holidays onto the record. 9:58:37 AM Motion to approve the 2026 Holidays as read by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. 10:01:55 AM Paul Butikofer left the meeting. e RESOLUTION #2026-08 - CLERK - DESTRUCTION OF RECORDS - (ACTION ITEM) 10:02:07 AM Cora Baker - this is a resolution to approve the destruction of records. She has been working through the storage room in the Clerk’s Office and found records from 2016-2018 that are only required to be retained for five years. Commissioner Clark read the resolution onto the record. 10:05:19 AM Motion to approve the resolution #2026-08 as long as the attorney reviews and approves it by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. e APPROVE CORRECTED L-1 - (ACTION ITEM) Commissioner Meeting Minutes NOVEMBER 3, 2025 Page 2 10:22:10 AM Motion to approve the corrected L-1 as follows — Jefferson County taxing district reported was 0.002001693 corrected to 0.001983012, City of Rigby reported was 0.004642599 corrected is 0.004375981, City of Roberts reported was 0.005301096 corrected is 0.005059927, West Jefferson Fire reported was 0.000365284 corrected is 0.000352289, Roberts Fire was reported 0.000559421 corrected is 0.000533611, Roberts Abatement was reported 0.000406964 corrected is 0.000388420Little Butte Cemetery was reported 0.000076231 corrected is 0.000073813, Flood Control #5 reported was 0.000217594 corrected is 0.000210520 By Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. SOLID WASTE - BRANDY WARD e UPDATE 10:40:04 AM Brandy Ward - The scraper at the landfill is down — there are some bearings in the rear that went out. They have ordered the bearings and it will be taken care of soon. The new landfill in Madison County opened last Thursday so things have slowed down for her staff. ROAD & BRIDGE - MIKE CARTER e APPROVE BID FOR BORING FOR THE STOPLIGHT PROJECT AT 4000 E AND HWY 48 - (ACTION ITEM) e 10:16:35 AM Mike Carter -he has some estimates for the boring for the stoplight. K and M is lowest at $23,226.50, Snake River Drilling estimated $25,190, and KV Utilities estimated $53,775. e 10:20:06 AM Motion to approve KM Service Company from Idaho Falls to do the boring on the stoplight at the total cost of $23,226.50 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. PLANNING & ZONING - MILTON OLLERTON e DISCUSSION AND APPROVAL TO SEND OUT REQUESTS FOR QUOTES FOR COUNTY SURVEYOR CONTRACT SERVICES - (ACTION ITEM) 10:47:15 AM _ Milton Ollerton - The contract for surveyor services was last renewed in 2019. He has been working with legal on finalizing the RFQ so he can start to get quotes. The county currently uses Teton View Surveying. No action taken. e DISCUSSION - REVIEW THE DEVELOPMENT AGREEMENT FOR ZONE-CHANGE APPROVAL ON THE SOUTHEAST CORNER OF N 3800 E AND 3500 N 10:48:46 AM Milton Ollerton - reviewed the development agreement that has the condition that any development will be hooked up to city sewer and water. e UPDATE 10:57:42 AM Milton Ollerton - the Planning and Zoning department issued 63 permits last month. They have contacted 32 people who have been building without permits. The compliance office is utilizing a knock-and-talk approach and leaving door hangers if people aren't home, and they have been having a positive response to that approach. PUBLIC DEFENDER - JORDAN CRANE e DISCUSSION AND CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING WITH THE STATE PUBLIC DEFENDER OFFICE - (ACTION ITEM) o TOESTABLISH THE FINANCIAL RELATIONSHIP, ROLES AND RESPONSIBILITIES OF THE STATE PUBLIC DEFENDER AND THE COUNTY DEFINED WHEREBY THE COUNTY WILL PROVIDE OFFICE SPACE FOR USE BY THE STATE PUBLIC DEFENDER Rescheduled to November 10 at 9:00 am. COMMISSIONERS e TAX DEED AUCTION o PARCEL #RP003760010110 - CHERIE T. SORENSEN - (ACTION ITEM) 11:03:05 AM Only one parcel will be up for bid today. Parcel #RP003760010110 resolved the outstanding taxes on Friday. o PARCEL #RP04N39E284990 - ALLAN L. JEMMETT & KATHLEEN JEMMETT - (ACTION ITEM) 11:04:39 AM _ The property is located at 425 E 140 N. It is a landlocked parcel that has no road access. The balance due is $381.54. At this time, there are no bidders present. If there are no bids placed, the property reverts to county ownership. The county can re-advertise the auction and try again. 11:07:38 AM _ Recess. Commissioner Meeting Minutes NOVEMBER 3, 2025 Page 3 11:47:45 AM Open Session. COMMISSIONERS e EXECUTIVE SESSION IDAHO CODE 74-206(1)(A) - PERSONNEL - (ACTION ITEM) e 11:47:53 AM _ Motion to go into executive session per Idaho Code 74-206(1)(A) by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock - aye. Motion passed. 11:47:46 AM made. Back in open session. The Commissioners were interviewing candidates for the engineer position. No decision was Motion by Commissioner Clark to adjourn at 1:03. Second by Commissioner Young. All in favor - aye. 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