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Fremont County Joint District #215
minutes meeting date 2026-08-14 · fetched 2026-09-16 · 13827 characters · official file · plain text
Voting Members Julianne Hill, Board Vice Chair Brett Johnson, Trustee JayLee Packer, Trustee Non-Voting Members Dr. Brandon Farris, Superintendent Dr. David Marotz, Board Clerk I. Call Meeting to Order Board Vice-Chair Julianne Hill called the meeting to order at 7:33 am. Board Vice-Chair Julianne Hill called the meeting to order at 7:33 am. II. Public Participation None. None. III. ACTION ITEMS: A. Open Meeting Violation The following notice was included in the Public Information portion of this agenda item and was posted on the District website and on Facebook. NOTICE OF OPEN MEETING LAW CURE AND SPECIAL MEETING SUBJECT: Notice of Open Meeting Law Technical Non-Compliance and Rescheduled Special Meeting The School District is committed to maintaining full transparency and strict adherence to Idaho’s Open Meeting Law (Idaho Code § 74-204). We are issuing this public notice to acknowledge a posting oversight regarding our recent school board meeting and to outline the necessary corrective actions being taken. While physical notices and agendas for the meeting were timely posted in the district schools and the district office last week, an internal administrative oversight occurred regarding the digital distribution. Due to an unchecked box during the web scheduling process, the automated website posting and email notifications did not publish as intended. Although the administrative error was identified and corrected at 6:43 a.m. on Monday, this did not satisfy the full 48-hour electronic posting window required by law prior to the meeting. We deeply value the public’s trust and the importance of open governance. Because full compliance with both physical and electronic notice requirements is vital to our community’s right to participate, any actions or discussions from the affected meeting will be voided in accordance with Idaho Code § 74-208. To ensure all items are considered openly, lawfully, and with proper advance notice, the Board of Trustees will reconvene for a Special Meeting: Date: Friday, August 14, 2026 Time: 7:30 a.m. Location: District Office Boardroom The full agenda for this meeting has been officially posted physically and is live on the district website. We sincerely apologize for this oversight and any inconvenience it may have caused our patrons. We appreciate your continued support and understanding as we work to uphold the highest standards of transparency for our district. The following notice was included in the Public Information portion of this agenda item and was posted on the District website and on Facebook. NOTICE OF OPEN MEETING LAW CURE AND SPECIAL MEETING SUBJECT: Notice of Open Meeting Law Technical Non-Compliance and Rescheduled Special Meeting The School District is committed to maintaining full transparency and strict adherence to Idaho’s Open Meeting Law (Idaho Code § 74-204). We are issuing this public notice to acknowledge a posting oversight regarding our recent school board meeting and to outline the necessary corrective actions being taken. While physical notices and agendas for the meeting were timely posted in the district schools and the district office last week, an internal administrative oversight occurred regarding the digital distribution. Due to an unchecked box during the web scheduling process, the automated website posting and email notifications did not publish as intended. Although the administrative error was identified and corrected at 6:43 a.m. on Monday, this did not satisfy the full 48-hour electronic posting window required by law prior to the meeting. We deeply value the public’s trust and the importance of open governance. Because full compliance with both physical and electronic notice requirements is vital to our community’s right to participate, any actions or discussions from the affected meeting will be voided in accordance with Idaho Code § 74-208. To ensure all items are considered openly, lawfully, and with proper advance notice, the Board of Trustees will reconvene for a Special Meeting: Date: Friday, August 14, 2026 Time: 7:30 a.m. Location: District Office Boardroom The full agenda for this meeting has been officially posted physically and is live on the district website. We sincerely apologize for this oversight and any inconvenience it may have caused our patrons. We appreciate your continued support and understanding as we work to uphold the highest standards of transparency for our district. 1. Self-Declaration of an Open Meeting Violation (August 10, 2026 Board Meeting) Motion: Due to an error with the District’s use of technology associated with the posting of Board Meeting Agenda, the Board’s Agenda for the Meeting of August 10th was not timely electronically posted pursuant to Idaho law. Accordingly, pursuant to Title 74-208(7) I hereby move that the Board self-declares an open meeting violation associated with the entirety of the August 10th Board Meeting. Motion: Due to an error with the District’s use of technology associated with the posting of Board Meeting Agenda, the Board’s Agenda for the Meeting of August 10th was not timely electronically posted pursuant to Idaho law. Accordingly, pursuant to Title 74-208(7) I hereby move that the Board self-declares an open meeting violation associated with the entirety of the August 10th Board Meeting. 2. Undo Prior Meeting Action Items (August 10, 2026 Board Meeting) Motion: The Board having self-declared an open meeting violation associated with the entirety of its August 10th Board Meeting, I move that the Board declare that all actions taken at or resulting from the August 10th meeting be declared as void and of no effect, with the Board to revisit each such matter individually as posted in this current meeting. Motion: The Board having self-declared an open meeting violation associated with the entirety of its August 10th Board Meeting, I move that the Board declare that all actions taken at or resulting from the August 10th meeting be declared as void and of no effect, with the Board to revisit each such matter individually as posted in this current meeting. B. Approval of Consent Agenda Motion Move to approve the Consent Agenda. Motion Move to approve the Consent Agenda. 1. Personnel (Hires, Resignations, Transfers) It was proposed that the following individuals be hired: Susan Overton -4th Grade Teacher (HFE) Sarah Walker -PE, Computers, STEM para (TET) Niccola Tavares -8th Science Teacher (SFJ) Kirsten Day -JH VB Coach (SFJ) Jenna Henrickson -Bus Route Driver Katie Allgood -Bus Route Driver Brittany Ball -Child Nutrition (PAR) Sasha Brague -8th VB (SFJ) Jenae Briggs -Parapro (HFE) Kathleen Stalker -Para (PAR) The following individuals have submitted their resignations: Sharlie Clay -4th Grade Teacher (HFE) Misty Berger- Bus Driver & Trainer Bobbi Miranda- Bus Driver There were no transfers. It was proposed that the following individuals be hired: Susan Overton -4th Grade Teacher (HFE) Sarah Walker -PE, Computers, STEM para (TET) Niccola Tavares -8th Science Teacher (SFJ) Kirsten Day -JH VB Coach (SFJ) Jenna Henrickson -Bus Route Driver Katie Allgood -Bus Route Driver Brittany Ball -Child Nutrition (PAR) Sasha Brague -8th VB (SFJ) Jenae Briggs -Parapro (HFE) Kathleen Stalker -Para (PAR) The following individuals have submitted their resignations: Sharlie Clay -4th Grade Teacher (HFE) Misty Berger- Bus Driver & Trainer Bobbi Miranda- Bus Driver There were no transfers. 2. Trip Requests The following trips require permission from the Board of Trustees (see attached): North Fremont Cross Country to Spokane, WA. The following trips require permission from the Board of Trustees (see attached): North Fremont Cross Country to Spokane, WA. C. Bus Routes and Safety Busing Areas Superintendent Farris reviewed the bus routes and safe busing report. Motion: Move to approve the bus routes and safety busing areas. Superintendent Farris reviewed the bus routes and safe busing report. Motion: Move to approve the bus routes and safety busing areas. D. Bus Stops Sugar Salem School District Sugar-Salem School District requested four bus stops located within our district boundaries. These must be approved annually. Superintendent Jenks from Sugar School District submitted the request. Motion: Move to approve the bus stop request from Sugar-Salem School District. Sugar-Salem School District requested four bus stops located within our district boundaries. These must be approved annually. Superintendent Jenks from Sugar School District submitted the request. Motion: Move to approve the bus stop request from Sugar-Salem School District. E. Propane Bid We received one bid for the propane, from Fall River Propane for $1.25 per gallon. (The cost last year was $1.36.) The Board recommended considering requesting a 3-year bid next year. Motion Move to approve the propane bid from Fall River Propane. We received one bid for the propane, from Fall River Propane for $1.25 per gallon. (The cost last year was $1.36.) The Board recommended considering requesting a 3-year bid next year. Motion Move to approve the propane bid from Fall River Propane. F. Supplemental Levy Resolution The plan to submit a resolution/ballot question to renew the existing supplemental levy was discussed in the July Board Meeting. A copy of the proposed resolution/ballot question for the supplemental levy renewal election in November was presented by Superintendent Farris. The amount of the request ($1.5 million per year for two years) and the amounts for different expenses remained consistent with one exception. The only change from the prior year is that the category "Musical instruments" is now "Musical instruments & supplies." The amount requested remains the same. Motion Move to approve the supplemental levy resolution. The plan to submit a resolution/ballot question to renew the existing supplemental levy was discussed in the July Board Meeting. A copy of the proposed resolution/ballot question for the supplemental levy renewal election in November was presented by Superintendent Farris. The amount of the request ($1.5 million per year for two years) and the amounts for different expenses remained consistent with one exception. The only change from the prior year is that the category "Musical instruments" is now "Musical instruments & supplies." The amount requested remains the same. Motion Move to approve the supplemental levy resolution. G. New Policies The Board reviewed the first reading of the following new policies based on recommendations from legal counsel, the Idaho School Boards Association, and local administration: 2353: Minute of Silence 3331: Weapons at School 5296: Limits on Teacher Union Activities 5900: Prohibition on Staff Support of Social Transitions Motion Move to adopt the first reading of the new policies. The Board reviewed the first reading of the following new policies based on recommendations from legal counsel, the Idaho School Boards Association, and local administration: 2353: Minute of Silence 3331: Weapons at School 5296: Limits on Teacher Union Activities 5900: Prohibition on Staff Support of Social Transitions Motion Move to adopt the first reading of the new policies. H. Policy Amendments (Substantive) The Board reviewed the first reading of updates to the following policies based on recommendations from legal counsel, the Idaho School Boards Association, and local administration: 1303 Policies and Procedures to Review Annually 1405 School Board Use of Email and Social Media 2150 Copyright 3295: Hazing, Harassment, Intimidation, Bullying, and Cyber Bullying 3330: Student Discipline 3500: Student Health/Physical Screenings/Examinations 3540: Emergency Treatment 5100: Hiring Process and Criteria 5260: Abused and Neglected Child Reporting 5265: Employee Responsibilities Regarding Student Harassment 5295: Professional Employee Representation for Purposes of Negotiations 5335: Employee Use of Electronic Communications Devices (Alternatives) 5500: Personnel Records 7403 Procurement of Goods and Services for School Meal Programs 7455 Federal Debarment and Suspension 8103 Vehicles Other than School Buses Used to Transport Students 8245 Unpaid School Meal Charges Motion Move to adopt the first reading of the policy amendments as listed. The Board reviewed the first reading of updates to the following policies based on recommendations from legal counsel, the Idaho School Boards Association, and local administration: 1303 Policies and Procedures to Review Annually 1405 School Board Use of Email and Social Media 2150 Copyright 3295: Hazing, Harassment, Intimidation, Bullying, and Cyber Bullying 3330: Student Discipline 3500: Student Health/Physical Screenings/Examinations 3540: Emergency Treatment 5100: Hiring Process and Criteria 5260: Abused and Neglected Child Reporting 5265: Employee Responsibilities Regarding Student Harassment 5295: Professional Employee Representation for Purposes of Negotiations 5335: Employee Use of Electronic Communications Devices (Alternatives) 5500: Personnel Records 7403 Procurement of Goods and Services for School Meal Programs 7455 Federal Debarment and Suspension 8103 Vehicles Other than School Buses Used to Transport Students 8245 Unpaid School Meal Charges Motion Move to adopt the first reading of the policy amendments as listed. IV. Adjourn Move to adjourn. (5:49 pm) Move to adjourn. (5:49 pm)
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