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minutes meeting date 2026-07-16 · fetched 2026-09-17 · 6281 characters · read by OCR, check numbers against the source · official file · plain text
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MINUTES OF BOARD BUSINESS MEETING
BOARD OF TRUSTEES, MADISON SCHOOL DISTRICT 321
July 16, 2026
Board Members present
Brian Pyper
Holly Allen
Joe Palmer
JC Weber
Justin Egbert
Also present
Randy Lords, Superintendent
Travis Schwab, Assistant Superintendent
Blake Snedaker, Business Manager
Pledge of Allegiance – Dani Zonts
Prayer – Superintendent Lords
Board Business Meeting
Board Chair Brian Pyper called the meeting to order at 7:04 pm in the Madison High School
orchestra room. It was determined that a quorum was present.
Agenda
Ms. Allen moved that the Agenda be approved as amended:
Item G: Approve Searle Hart & Associates to conduct 2026 Financial Audit
Mr. Egbert seconded the motion, which passed unanimously.
Consent Agenda
Mr. Palmer moved that the following items of the Consent Agenda be ratified and approved with
one amendment: June 18, 2026 Work Session Minutes.
Minutes: June 18, 2026 Board Business Meeting, as written.
July 2, 2026, Board Visitation Meeting, as written.
Checks: #84769 through #84896 and ACH9000000967 through ACH9000001031 with
check# 84842 voided.
Financial Reports: for June
Surplus Property: none
Employment for June: Listed on pages 4.
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The motion to ratify and approve items on the Consent Agenda was seconded by Mr. Weber and
passed unanimously.
Success Stories
Superintendent Lords reported no damage to the high school field during the America 250
celebration. The joint effort was a success for the entire community. Attendees enjoyed the
concert, fireworks and drone show.
Policy 2705
Policy 2705 addresses the need to balance the offering of online classes while maintaining
fiscally responsible class sizes. No questions or concerns were raised during the third and final
reading. Mr. Weber moved to approve Policy 2705 related to early graduation. Ms. Allen
seconded the motion which passed unanimously.
Destruction of Financial Records –Predated June 30, 2019
Under Idaho code, district personnel need board approval to destroy financial records. Seven
years is the standard for keeping financial records. While most of the records are digitized, any
paper records with names will be shredded. Mr. Snedaker will oversee the destruction. Mr.
Palmer moved to approve the destruction of the district financial records predated June 30, 2019.
Mr. Egbert seconded the motion which passed unanimously.
Searle Hart and Associates Conduct 2026 Finance Audit
Mr. Snedaker asked for board approval to have Searle Hart and Associates conduct the Fiscal
Year 2026 Finance Audit. The proposed general audit price is $33,900 with an added cost of
$13,000 for the single audit of federal grants. Mr. Weber made a motion to approve Searle Hart
and Associates as the auditor for the 2026 fiscal year. The motion was seconded by Ms. Allen
and passed unanimously. District leadership will compare costs of different auditors for the
following fiscal year.
5-10 Year Building Plan
The completed plans for the new district office were shared with board members and attendees.
Brent McFarland with JRW and Associates attended the meeting to discuss the plans and answer
questions. The 16,000 sq ft compartmentalized building has been planned for future expansion if
needed. The district will open bid submission for the construction on Thursday, July 23.
District leadership will soon receive the Certificate of Occupancy for the Grounds/Maintenance
building. The plans are a good footprint for a future Food Services office/Bus Garage.
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Plans are in the works for storage to be built between Snedaker Lake and Burton Elementary.
Ten units will be built to house curriculum, elementary storage, seasonal items, and sports
equipment. The units will be south-facing, and the exterior colors will closely match the
neighboring fieldhouse.
Grade Changes/ Boundary Re-Alignment
As discussed in previous board meetings, district administration and board of trustees would like
to move 9th grade students to the high school. Students would have greater course options
without having to be transported across town. Adding on to the current high school would be
more cost effective than building a new facility. Current enrollment suggests the need for eight
classrooms in the addition.
Middle School would consist of grades 6-8 in the current junior high building.
Moving 5th grade students back to their neighborhood elementary schools would allow them
more time to develop physically, socially, and emotionally. Making this change would likely
require a district-wide elementary boundary re-alignment. Feedback from the community will be
sought as district administrators monitor enrollment numbers, projected growth and the state of
current buildings.
Board members and district administration agree that making the best decisions for students
while being wise financial stewards is priority. Ideas and options will continue to be considered
in upcoming meetings as the district looks to make the changes in about three years.
Rebranding
Options were shown for a new logo that would capture the board/district vision and mission on
kindness and preparing for the future.
Executive Session
No executive session was held.
ADJOURNMENT
The meeting was adjourned at 8:07 pm.
___________________________________ _______________________________________
Clerk
Board Chairman
Classified New Employees for JUNE 2026
Name Position Title Building
LAZENBY, TYLER TRANSPORTATION DRIVER TRANSPORTATION
Classfied Transfers JUNE 2026
Name Position Title Building
Classified Resignations JUNE 2026
Name Position Title Building
CLEMENTS, SHANE GROUNDS GENERAL
Certificated New Hires JUNE 2026
Name Position Title Building
DAYTON, ANNA CHOIR TEACHER MADISON MIDDLE SCHOOL
Certificated Transfers JUNE 2026
Name Transferring From Transferring To
Cenificated Non Rehires JUNE 2026
Certificated Resignations JUNE 2026
Name Position Title Building
TRANSTRUM, JENNA 4TH GRADE TEACHER KENNEDY ELEMENTARY
MORGAN, COURTNEY 4TH GRADE TEACHER SOUTH FORK ELEMENTARY
Formal Probation JUNE 2026
EMPLOYEE NUMBER DATE OF SIGNED PROBATION LETTER DATE OF BOARD EVALUATION
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