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minutes meeting date 2025-08-21 · fetched 2026-09-17 · 14489 characters · read by OCR, check numbers against the source · official file · plain text
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MINUTES OF BOARD BUSINESS MEETING
BOARD OF TRUSTEES, MADISON SCHOOL DISTRICT 321
August 21, 2025
Board Members present
Holly Allen
Joe Palmer
JC Weber
Justin Egbert
Brian Pyper
Also present
Randy Lords, Superintendent
Travis Schwab, Assistant Superintendent
Blake Snedaker, Business Manager
Pledge of Allegiance – Darnea Lamb
Prayer – Joe Palmer
Board Business Meeting
Board Chair Brian Pyper called the meeting to order at 7:06pm, in the Madison Education Center
Board Room. It was determined that a quorum was present.
Mr. Palmer moved that the agenda be approved as amended: F: Student Cell Phone Policy –
added #3620. Ms. Allen seconded the motion, which passed unanimously.
Consent Agenda
Mr. Weber moved that the following items of the Consent Agenda be ratified and approved.
Minutes: July 17, 2025, Board Business Meeting, as written.
Checks #83210 through #83342 and ACH9000000268 through ACH9000000303, with
#81783, #81809, #81182, and #83328 void.
Financial Reports: for July 2025
Surplus Property:
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2 – Buses (01-2, 06-3), significant mechanical/electrical issues – Value $500
2 – Tarps, poor and used condition – Value: $2.00-$10.00 each
Many - Kitchen supplies from the former Afterschool programs – Value: $0.00 to $3.00
2 – HP Photosmart E317 Digital Cameras – Value: $20.00 each
1 – Provo Craft Cricut Electronic Cutter – Value: $50.00
1 – Large gas grill – Value: $125 - Kathy Hanosky will buy
1 – Lego bin– Value: $75.00
3 – Large K'NEX – Value: $20.00 each
1 – Medium K'NEX – Value: $15.00
4 – Small K'NEX – Value $10.00 each
1 – Hero 4 Black Go Pro – Value: $60
1 – Phonic Safari 2000 SYS1 speaker – Value: $90
1 – Microsoft X-Box 360 with KINECT – Value: $80
1 – Osmo Genesis Kit – Value: $50
1 – Hitachi LCD Projector CP-X380W – Value: $35
10 – Small black shelving units – Value: $10 each
12 – Medium-sized shelving units – Value: $15 each
11 – 8’ wood folding tables– Value: $10 each
1 – Small table – Value $5
2 – zOrb 35x Digital Microscopes – Value $50 each
Employment for July: Listed on page 7.
The motion to ratify and approve items on the Consent Agenda was seconded by Mr. Egbert and
passed unanimously.
Success Stories
Superintendent Randy Lords reported that thirty-six new teachers were hired for the 2025-2026
school year. All teaching positions have been filled while several custodial positions remain
open. Teachers attended two days of in-service and are excited to welcome students back for
another successful year.
Appointment of Board Clerk
Board Clerk, Alisha Martin, is moving out of the area. A motion was made by Mr. Palmer to
appoint Deon Ward as the new Board Clerk. Ms. Allen seconded the motion which passed
unanimously.
Continuous Improvement Plan
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Darnea Lamb, Director of Assessment and Curriculum, presented the 2025-2026 Continuous
Improvement Plan. To focus on improving student performance, the plan includes a clear vision
and mission, sets measurable goals based on student outcomes such as achievement, growth, and
graduation rates. This plan is submitted to the state each year for approval. District personnel are
working to reduce test apathy so scores more accurately reflect ability and understanding.
Secondary administration created a goal to increase attendance at college and career events.
Mr. Weber made a motion to approved the 2025-2026 Continuous Improvement Plan. Mr.
Egbert seconded the motion which passed unanimously.
Safety Busing and Bus Routes
An updated Annual Safety Busing and Bus Routes plan was presented to the Board. Brandon
Caldwell, Transportation Director, is responsible for ensuring the safety of students to and from
school. Mr. Caldwell reported that safety scores remained the same as the previous year. The
transportation department is fully staffed and runs a fleet of 64-65 buses. One route from Adams
Elementary has been dissolved while one route has been added for the Summerfield subdivision.
A goal is also in place to bring an additional route to the Hibbard area by the end of September to
decrease student bus time.
Ms. Allen made a motion to accept the Annual Safety and Bus Routes plan for the 2025-2026
School year. Mr. Egbert seconded the motion which passed unanimously.
Transportation Policy #TR-2414
Mr. Caldwell spoke of the district’s desire to lead the standard in bus safety in Southeast Idaho.
He proposed a Fit for Duty test for bus drivers in addition to the annual physical exam. The
National Transportation Safety Board has asked for a Fit for Duty test and the state of Idaho is
working to implement such an exam. Fit for Duty Test components include stair navigation,
pedal response, lifting, dragging and evacuation simulation. Mr. Caldwell would like to conduct
initial tests before Potato Harvest. The Board expressed concerns about protocol for those unable
to pass the test and proposed a 90-day probation period with the chance to test again at that time.
Mr. Egbert made motion to table the policy until revisions are made as discussed. Mr. Weber
seconded the motion which passed unanimously.
Student Cell Phone Policy 3620
Last month the Board was presented the Student Cell Phone Policy. It has been introduced by
principals to faculty for feedback. Between this reading and the next reading, the plan is to
introduce to Parent Teacher Organizations and the community before moving forward. Using the
term “Digital Devices” rather than Student Cell Phones would include smart watches in the
policy. The goal is strategic planning in this policy to balance: parents’ desire to be able to track
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children, supporting teachers in maintaining a distraction-free learning environment, and
allowing appropriate use with clear consequences for the misuse of digital devices.
The first reading of the Digital Device Policy was passed.
60 W Main Property Discussion
Mr. Weber recused himself from the discussion of the 60 W Main property as he also sits on the
Urban Renewal Board. A counter-offer on the table from the City of Rexburg, with funding from
the Urban Renewal, is at $7 million. The current appraised value for the property at 60 West
Main is $8.1 million. The current building has approximately 40,000 square feet. A new district
office building, approximately 16,000 square feet, would cost around $7.2 million to construct.
This would include the building, parking lot, and landscaping. Mr. Snedeker spoke of the School
Modernization Fund or the Plant Facilities Fund as possible options for covering the difference
in sale price and cost of new building construction. The School Modernization Fund currently
has about $23 million to help cover costs over the next nine years. The Plant Facilities Fund, for
buildings and vehicles, has about $4 million.
Mr. Palmer expressed concern about the upkeep of the current building with a new roof and
boiler likely needed in the next few years. Is it irresponsible to pass on this offer? Considering
where developments are happening to the north and south, is another comparable offer likely
down the road?
Ms. Allen voiced her concern about accepting an offer below the appraised value.
Scott Miller, Administrator for the Urban Renewal and Deputy Treasurer for the City of
Rexburg, addressed the board. The appraisal assigned a value to the building but developers need
the building demolished so the offer is about the land. Mr. Miller would take a counter-offer
back to the Urban Renewal Board but feels that $7 million is the max they’re willing to offer. He
cautioned they may refuse to continue negotiations if the $7 million offer isn’t accepted.
A motion was made by Ms. Allen to table the discussion until a joint meeting between the
School Board and Urban Renewal Board, along with the school district attorney, can be arranged
and the school board is presented with a written offer with a timestamp and a date for the buyers
to take possession.
Mr. Egbert seconded the motion which passed by a vote of 3-1 with Mr. Palmer opposing.
290 N 1st E Property Discussion
Mr. Weber returned for the 290 N 1st E property discussion. As there were no written or verbal
offers on the property no motion was needed.
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Mr. Pyper asked if it would save costs to combine Grounds and the Bus Barn. Architects and
Headwaters Construction advise against combining because of traffic congestion. Mr. Lords
reported no significant cost savings to combine the two.
Estimated cost for Grounds facility $1 million
Estimated cost of $4 million to replace Custodial, Maintenance, Transportation, Food Services
and Grounds.
Executive Session
At 6:25 pm, pursuant to Idaho Code 74-206(1)(f) and 33-601(4)(a), Mr. Weber moved that the
Board go into Executive Session, seconded by Mr. Palmer, for the purpose of: communicate with
legal counsel regarding pending/imminently-likely litigation and to convey, except as provided
by paragraph (b) of this subsection, by deed, bill of sale, or other appropriate instrument, all
of the estate and interest of the district in any property, real or personal. In elementary school
districts, except such conveyance as is authorized by subsection (6) of this section, any of the
transactions authorized in this subsection shall be subject to the approval of two-thirds (2/3)
or more of the electors voting at the annual meeting.
Prior to such sale or conveyance, the board shall have the property appraised pursuant to
this section, which appraisal shall be entered in the records of the board of trustees. The
property may be sold at public auction or by sealed bids, as the board of trustees shall
determine, to the highest bidder. Such property may be sold for cash or for such terms and
conditions as the board of trustees shall determine for a period not exceeding ten (10) years,
with the annual rate of interest on all deferred payments not less than seven percent (7%) per
annum. The title to all property sold on contract shall be retained in the name of the school
district until full payment has been made by the purchaser, and title to all property sold under
a note and mortgage or deed of trust shall be transferred to the purchaser at the point of sale
under the terms and conditions of the mortgage or deed of trust as the board of trustees shall
determine. Notice of the time and the conditions of such sale shall be published twice, and
proof thereof made, in accordance with subsections (2) and (3) of section 33-402, Idaho
Code, except that when the appraised value of the property is less than one thousand dollars
($1,000), one (1) single notice by publication shall be sufficient and the property shall be
sold by sealed bids or at public auction.
The board of trustees may accept the highest bid, may reject any bid, or reject all bids. If
the real property was donated to the school district the board may, within a period of one (1)
year from the time of the appraisal, sell the property without additional advertising or
bidding. Otherwise, the board of trustees must have new appraisals made and again publish
notice for bids, as before. During the sealed bid or public auction process, no real property of
the school district can be sold for less than its appraised value. If, thereafter, no satisfactory
bid is made and received, the board may proceed under its own direction to sell and convey
the property for the highest price the market will bear.
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The board of trustees may sell personal property, with an estimated value of less than one
thousand dollars ($1,000), without appraisal, by sealed bid or at public auction, provided that
there has been not less than one (1) published advertisement prior to the sale of said
property. If the property has an estimated value of less than five hundred dollars ($500), the
property may be disposed of in the most cost-effective and expedient manner by an employee
of the district empowered for that purpose by the board, provided however, such employee
shall notify the board prior to disposal of said property. The Board will be individually polled
for their vote on the motion.
Mr. Pyper - Y
Ms. Allen - Y
Mr. Egbert - Y
Mr. Weber - Y
Mr. Palmer - Y
At 6:50 pm, Mr. Egbert moved that the Board adjourn Executive Session. The motion was
seconded by Mr. Weber and passed unanimously.
ADJOURNMENT
The meeting was adjourned at 8:57 pm.
___________________________________ _______________________________________
Clerk
Board Chairman
Classified New Employees for JULY 2025
Name Position Title Building
MAYBEE, CELIA TRANSPORTATION SUMMER TRANSPORTATION
EGBERT, PAUL ROY TRANSPORTATION SUMMER TRANSPORTATION
GRANDY, RODERICK GARISON TRANSPORTATION SUMMER TRANSPORTATION
DYGERT, HAILEY LOWE TRANSPORTATION DRIVER TRANSPORTATION
BYBEE, CHELSEA ANN TRANSPORTATION SUMMER TRANSPORTATION
SMITH, PRUDENCE JOY TRANSPORTATION DRIVER TRANSPORTATION
HOPE, MARIA JOANN TRANSPORTATION DRIVER TRANSPORTATION
HIGGINS, ELORNA G TRANSPORTATION AIDE TRANSPORTATION
BANTA, CHRISTOPHER JACOB TRANSPORTATION DRIVER TRANSPORTATION
Classfied Transfers JULY 2025
Name Position Tithe Building
Classified Resignations JULY 2025
Name Position Tithe Building
WEBB, FERNANDA VIZCARRA SUMMER SCHOOL SPECIAL SERVICES
O'SHAUGHNESSY, EVELYN ELISE SUMMER SCHOOL SPECIAL SERVICES
MATSUMOTO, AKIE NON PAID INTERN MADISON CARES
BARCLAY, NATALIE GRACE NON PAID INTERN MADISON CARES
STAMPER, KIERRA NON PAID INTERN MADISON CARES
GALICIA, CLAUBIA NON PAID INTERN MADISON CARES
HAROLDSEN, NIKARA NON PAID INTERN MADISON CARES
WALTMAN, CAROLINE NON PAID INTERN MADISON CARES
SCHROEDER, JAELEE J NON PAID INTERN MADISON CARES
Certificated New Hires JULY 2025
Name Position Title Building
KLINGLER, WESLEY 6TH GRADE TEACHER MADISON MIDDLE SCHOOL
LEMON, BRYUN 5TH GRADE TEACHER MADISON MIDDLE SCHOOL
Certificated Transfers JULY 2025
Name Transferring From Transferring To
LARUE, HEATHER KENNEDY ELEMENTARY PRINCIPAL SPECIAL EDUCATION DIRECTOR
JONES, APRIL EARLY CHILDHOOD PRINCIPAL KENNEDY ELEMENTARY PRINCIPAL
SPENCER, JOSHUA MADISON MIDDLE SCHOOL TEACHER EARLY CHILDHOOD PRINCIPAL
Certificated Non Rehires JULY 2025
Certificated Resignations JULY 2025
Name Position Title Building
BROADBENT, CAROLYN 5TH GRADE TEACHER MADISON MIDDLE SCHOOL
Formal Probation JULY 2025
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