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minutes meeting date 2025-12-18 · fetched 2026-09-17 · 11133 characters · read by OCR, check numbers against the source · official file · plain text
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MINUTES OF BOARD BUSINESS MEETING
BOARD OF TRUSTEES, MADISON SCHOOL DISTRICT 321
December 18, 2025
Board Members present:
Justin Egbert
Joe Palmer
JC Weber
Brian Pyper
Holly Allen
Also present:
Randy Lords, Superintendent
Travis Schwab, Assistant Superintendent
Blake Snedaker, Business Manager
Pledge of Allegiance: Barbara McMurtrey
Prayer: Mr. Weber
Board Business Meeting
Board Chair Brian Pyper called the meeting to order at 9:13 am, in the Madison Education
Center Board Room. It was determined that a quorum was present.
Agenda
Mr. Palmer moved that the Agenda be approved as amended: J: Bus Barn Property Sale
discussion; K: 2026 Board Visitation Schedule. Ms. Allen seconded the motion to approve the
agenda as amended, which passed unanimously.
Consent Agenda
Mr. Weber moved that the following items of the Consent Agenda be ratified and approved.
Minutes: November 20, 2025 Board Business Meeting, as written.
Checks: #83807 through #83940 and ACH9000000516 through ACH9000000604, with
check #83182 voided.
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Financial Reports: November 2025
Surplus Property:
• John Deere mower, needing repairs, estimated value $1500
• Lift, Broken, no value
Employment for November: Listed on page 6.
The motion to ratify and approve items on the Consent Agenda was seconded by Mr. Egbert and
passed unanimously.
Success Stories
Madison High School’s Fine Arts Department presented Christmas at Madison on December 17,
2025. The impressive program showcased the talents of band, choir, and orchestra students. Mr.
Pyper expressed his gratitude for the dedicated teachers and community members who support
the Arts in our schools. Roughly one-quarter of Madison High School students participate in
band, choir, orchestra, and drama.
Madison Cares’ Secret Santa program helped numerous families in our community this
Christmas season.
Mr. Weber spoke of the charitable activities happening at many of our schools. Students raised
funds for local families, involved community members in activities, and donated to worldwide
causes. He expressed his gratitude for the lessons of being givers as well as learners.
IASA Director Presentation
Andy Grover, Idaho Association of School Administrators Executive Director, announced that
Mr. Lords has been named the 2026-2027 Idaho Superintendent of the Year. The IASA Board,
consisting of presidents and past presidents from the six state regions, selected Mr. Lords from
among the 115 current superintendents in the state of Idaho. Mr. Lords was recognized for his
character, consistency in leadership, communication, and support inside and outside the
classroom.
Superintendent Evaluation and Contract
Mr. Pyper reported that Mr. Lords evaluations were uniformly distinguished. It was announced
that his contract will be renewed with a 6% raise and increases in vacation days and
transportation stipend. Ms. Allen made a motion to approve the updated Superintendent contract
with the changes. Mr. Egbert seconded the motion which passed unanimously.
Board members expressed their appreciation to Mr. Lords for his genuine and inspiring service
to Madison School District and the community.
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Annual Audit Report
Dana Izatt, Certified Public Accountant with Searle, Hart & Associates, PLLC, reviewed the
Annual Audit Report. He informed the Board that Madison School District 321 received a clean
report in the review. Board members were encouraged to look over the reports and contact him
with any questions. He complemented Mr. Snedaker and the staff in the district finance office on
their professionalism and management of district funds. Following the review, Mr. Weber moved
that the Board approve the Annual Audit Report. Mr. Palmer seconded the motion, which passed
unanimously.
PowerSchool Litigation
Because of the data breach, Madison School District can join other districts in litigation against
PowerSchool. It would help cover some of the costs incurred as a result of the breach. Any
money received would be allocated to the finance department for time and money spent or
toward technology needs in the district. Ms. Allen made a motion to join other schools in the
litigation against PowerSchool. The motion was seconded by Mr. Egbert and passed
unanimously.
Transportation Policy TR-2408
Idaho Code requires schools to provide adequate supervision of student loading and unloading
zones at schools whenever students and buses are present. The building principal or designee is
responsible for supervision at the school loading/unloading areas. The code mandates “close,
continuous and interactive supervision.” The number of supervisors must be adequate for the size
of the loading area and the number of students present. The amendment adds clarity to the
existing policy. Mr. Weber made a motion to approve Transportation Policy TR-2408 with the
revisions. Mr. Egbert seconded the motion which passed unanimously.
2026 Board Meeting Schedule
Board meetings will continue to be held the third Thursday of each month. The exception to this
is the April meeting which will be the second Thursday due to spring break. Ms. Allen made a
motion to approve the 2026 Board Meeting Schedule. Mr. Weber seconded the motion which
passed unanimously.
Operational Levy
Board members were reminded that the current operational levy of $1.995M over two years will
come due in May. The school board will have three options: to not seek an operational levy, to
keep it the same, or to increase the levy amount. Mr. Lords encouraged the board to keep the
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operational levy in mind and pose questions to the district leadership team over the next few
months. The levy declaration date is in February.
Because of continuing technology needs, Mr. Lords recommends keeping the Operational Levy
the same. With budget cuts likely coming, the district leadership team will look at natural
attrition, increasing class sizes, and adjusting schedules.
Mr. Weber encouraged communication to the public regarding levy information, the current tax
rate, and use of the funds.
Construction Update
Bid packets will be opened December 19, 2025 for the earthwork for the new Grounds and
Maintenance building. Administration is pushing to get them digging before the ground is
frozen.
Rendering of the new District Office building will be available in January. Trailers will be
brought in west of the fieldhouse for district office and business department staff.
In looking ahead: Depending on how the Operational Levy goes, district administration will
begin looking at the possibility of a 9th Grade Center, adjusting elementary school boundaries,
and making the Middle School another elementary with an alternative wing.
Modernization Funds are currently invested and can be used for facilities. Mr. Snedaker
explained that this is the last year the 2006 Bond will be assessed. Next year will be the last year
the 2008 Bond is assessed.
Mr. Palmer recommended the district send out bite-size pieces of information to the public
continuously about the need for upcoming projects. Mr. Lords plans to hold meetings where the
public can pose questions to him and school board trustees.
Bus Barn Property
A bid was received from RAW Holdings, LLC for the Bus Barn Property for $1.5M. The
appraisal for the property as of April 2025 is $1.93M. The estimated cost for a replacement of
the Bus Barn and Food Services building is $3-3.5M.
Eventual plans call for the Bus Barn, Food Services, and Technology to move out near the high
school.
Ms. Allen made a motion to counter offer for $2M with a $0/month leaseback option for one
year from the closing date, and $50,000 in earnest money. Mr. Egbert seconded the motion
which passed unanimously.
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2026 Board Visitation Meeting Schedule
Board members are welcome to visit any school any time. No approval from the Superintendent
is required. Any concerns should be taken to Mr. Lords who will then communicate with the
school administration.
Board Visitation Meetings have been scheduled for the first Thursday of each month with the
exception of January when it will be held the second Thursday. Board members recommended
visiting other district departments during the summer months when school is not in session.
Mr. Weber made a motion to approve the 2026 Board Visitation Meeting Schedule. Mr. Egbert
seconded the motion with passed unanimously.
Executive Session
At 8:20 am, pursuant to Idaho Code 74-206(1)(c), Mr. Palmer moved that the Board go into
Executive Session, seconded by Mr. Egbert, for the purpose of: to consider the evaluation,
dismissal or disciplining of, or to hear complaints or charges brought against, a public officer,
employee, staff member or individual agent, or public-school student. The Board will be
individually polled for their vote on the motion.
Mr. Pyper - Y
Ms. Allen – Y
Mr. Egbert - Y
Mr. Weber - Y
Mr. Palmer - Y
At 9:10 am, Mr. Weber moved that the Board adjourn Executive Session. The motion was
seconded by Ms. Allen and passed unanimously.
ADJOURNMENT
The meeting was adjourned at 11:10 am.
___________________________________ _______________________________________
Clerk
Board Chairman
Classified New Employees for NOVEMBER 2025
Name Position Title Building
AURADOU, RHONDA FAYE ROSILLON EC - VOLUNTEER WRESTLING COACH MADISON HIGH SCHOOL
AVON, BRECKLEY RAIN BIRCH EC- SOCCER COACH MADISON HIGH SCHOOL
BROADBENT, CAROLYN CERTIFIED SECONDARY MADISON JUNIOR HIGH
CLEMENTS, ALEASHA BETH MSC VOCATIONAL MADISON HIGH VOCATIONAL PROGRA
COMPTON, TAYLOR HOLTERMANN PARA Bl TECH SOUTH FORK ELEMENTARY
DAVIDSON, MEADOWYN EVENTS MADISON JUNIOR HIGH
ESCHER, WESTON THOMAS EC- BASEBALL ASST COACH MADISON HIGH SCHOOL
GARNER, LEWIS SCOTT AIDE CLASSROOM MADISON MIDDLE SCHOOL
HOLMES, JULIA PARAPROFESSIONAL BURTON ELEMENTARY
LEWIS, MATTHEW EC- WRESTLING COACH MADISON HIGH SCHOOL
LONG, AEDAN FERNETTE PARA VIE ADAMS ELEMENTARY
MORALES, ARTHUR P EC-BASEBALL MADISON HIGH SCHOOL
PFUNDER, ALEXA JADE SUBSTITUTE SUBSTITUTES & MISCELLANEOUS
WALKER, MAURISA PARAPROFESSIONAL KENNEDY ELEMENTARY
YOUNG, JOSHUA SEVER EC - VOLUNTEER BASEBALL COACH MADISON HIGH SCHOOL
Classfied Transfers NOVEMBER 2025
Name Position Tithe Building
Classified Resignations NOVEMBER 2025
Name Position Title Building:
ALFARO, IRIS HAYDEE FOOD SERVICE ADAMS ELEMENTARY
HUNT, BETHANY ( PARA BI TECH MADISON MIDDLE SCHOOL
Certificated New Hires NOVEMBER 2025
Name Position Title Building
NABAUM, SHAYNA 2ND GRADE TEACHER BURTON ELEMENTARY
Certificated Transfers NOVEMBER 2025
Name Transferring From Transferring To
Certificated Non Rehires NOVEMBER 2025
Certificated Resignations NOVEMBER 2025
Name Position Tithe Building
DICKSON, EMMA 2ND GRADE TEACHER BURTON ELEMENTARY
NELSON, TAELYN AG TEACHER MADISON HIGH SCHOOL
ALLISON, NICK COUNSELOR MADISON JUNIOR HIGH
SMITH, ELLANOR ART TEACHER MADISON MIDDLE SCHOOL
Formal Probation NOVEMBER 2025
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