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minutes meeting date 2026-01-14 · fetched 2026-09-16 · 12732 characters · official file · plain text
SHELLEY SCHOOL DISTRICT NO. 60 BOARD OF TRUSTEES REGULAR BOARD MEETING MINUTES Location: Shelley High School, Library School Board Room 570 W. Fir Street, Shelley, ID 83274 Date: January 14, 2026 Time: 6:00 p.m. 1. Call Meeting to Order: Vice- Chair Nicholas Tanner called the meeting to order at 6:00 p.m. a. Roll Call - Present in the boardroom: Vice-Chair Nicholas Tanner, Zachary Daniels, Kara Higham, John Richardson, Superintendent Doug McLaren, Business Manager Erika Adams, and Clerk Junean Stoddard. b. Action Item - Approval of Agenda Moved by Kara Higham, seconded by Zachary Daniels, the board approved the agenda. Motion passes. 4-0 2. Action Item: Swearing in of new Trustee BP1200 - Andria Dotson was sworn in as Trustee for zone 5. 3. Action Item: Annual Organization of the Board BP1200 Chair Nominee: Nicholas Tanner Moved By: Kara Higham Seconded By: John Richardson Moved by Kara Higham, seconded by Zachary Daniels, to accept the nomination of Nicolas Tanner as Chair of the Board of Trustees for the 2026 school year. Motion passes 5-0 Vice Chair Nominee: John Richardson Moved By: Kara Higham Seconded By: Andria Dotson Moved by Zachary Daniels, seconded by Kara Higham move to accept the nomination for John Richardson as Vice Chair of the Board of Trustees. Motion passes. 5-0 Treasurer Nominee: Kara Higham Moved By: Zachary Daniels Seconded By: Andria Dotson Nominee: Zach Daniels Moved By: Kara Higham Seconded By: none Moved by Zachary Daniels, seconded by Kara Higham move to accept the nomination for Kara Higham as Treasurer of the board of Trustees. Motion passes. 5-0 Clerk Nominee: Zachary Daniels Moved By: Andria Dotson Seconded By: none Nominee: Junean Stoddard Moved By: Kara Higham Seconded By: John Richardson Moved by Zachary Daniels, seconded by Kara Higham, to close the nominations and accept those nominated for the office of Vice Chair, Treasurer, and Clerk. Motion passes 5-0 Moved by John Richardson, seconded by Zachary Daniels, to accept the reorganization of the Board of Trustees for the 2026 calendar year. Motion passes. 5-0 4. Patron Input (Form 15500F) Input is welcome by submitting your comments or questions to jstoddard@shelleyschools.org before the start of the meeting or by attending the meeting in person and filling out a request form- None 5. Pledge of Allegiance: Kara Higham 6. Recognition Positive Happenings - Superintendent McLaren shared a few positive happenings and invited everyone to check out our positive happenings page on the Shelley School District website. ● CTE: Mr. Eldredge was awarded a grant through a Microgrant with Idaho Career Ready Students. This grant, worth $45,000, allowed us to purchase a welding simulator. Students are already using it! ● Students at SWA were surprised right before Christmas with a Christmas stocking. Generous community members provided stockings filled with snacks, socks, hygiene items, and gift certificates. One student commented, “This is more than I will get at home”. Students were very thankful and gracious to receive these. A BIG THANK YOU to all of the community members who made this happen. These students were so excited. ● The district scored well on the latest Federal Programs audit. A huge thanks to all the work Leslie Hoopes, Taylor Dial, Erika Adams, Ben Lemons, and others have done to ensure compliance within several programs, including EL/Migrant, Homeless, and Title 1, which benefits all students in the district. Our high audit rating ensures we aren't up for another comprehensive audit for five to six years. ● Forensics learned how to take Bertillon measurements of the body. We used measuring tapes provided by the Boise Museum and their traveling trunk of the Boise Penitentiary. We learn about how forensics was done in the past and how it is still used today. ● Biology students had fun doing the photosynthesis relay! They learned how photosynthesis works by being part of the process. ● Over 90% of Riverview students met or exceeded their second-quarter AR goals. ● Sixth graders in Mrs. Heath’s ELA class enjoyed a vigorous debate with a panel of honorable judges. ● Sunrise has been working hard on following hallway expectations and will be rewarded with school-wide Bingo at the end of the month! District Recognition ● District - Mrs. Kantack recognized Preston Popp as the District Employee of the Month. ● Student- Mrs. Markham recognized Mallory Higham as the District Student of the Month. 7. Action Items Consent Calendar Moved by Zachary Daniels, seconded by Kara Higham, the board approves the consent calendar. Motion passes. 5-0 a. Action Item – i. Personnel Recommendations a. New Hires: Josh Carrell- Girls’ Soccer coach - SHS, Travis J Burnside- Substitute ii. December 17, 2025, Board minutes iii. December 17, 2025, Special meeting minutes 7 pm iv. December 17, 2025, Special meeting minutes 5:30 pm v. Ratification of December Bills vi. Policy Final Reading: Board Policy 2700P, Board Policy 7210, Board Policy 7403 8. New Business - School Requests a. Action Item: Baseball tournament/Overnight Trip request- Coach Forsgren requested permission to participate in a baseball tournament in Fruitland, ID, in March. Moved by Kara Higham, seconded by John Richardson, the board approves the baseball tournament/overnight trip request. Motion passes. 5-0 b. Retroactive Action Item: Boys Basketball Trip to Delta Center- Boys basketball, the Reds, and cheerleaders attended a regularly scheduled game in Salt Lake City at the Delta Center. Moved by John Richardson, seconded by Kara Higham, the board approves the Boys basketball team, cheerleaders, and Reds' trip to the Delta Center. Motion passes. 5-0 9. Reports a. Discussion Item: Budget, SHS, Hobbs, Stuart, Riverview, Sunrise, Goodsell. Erika Adams reported that we should be at 50% through the budget year. The general fund is at 45.63%. The overall budget is at 47.04%. She discussed grants received and payouts, holiday bonus, and insurance payouts. b. Discussion Item: Administrative reports on board goal of 80% mastery of essential standards in schools- Each school administrator shared progress with PLC and how PLC has helped to meet the board goal of 80% mastery of essential standards. Data was shared from each school to show percentages and progress. This looks different for each grade level. There was very positive feedback on how the PLC is working and appreciation to the board and Superintendent McLaren for making this process a priority. c. Discussion Item: Idaho Public School Facility Cooperative Funding- Superintendent McLaren updated on the Idaho public school facility cooperative funding. It was identified that one of the safety concerns that needed to be addressed was the science labs at the high school. The application for just under 3.5 million dollars was approved for the funding. Potentially, we will need to bond for that funding, but current legislation may change that process. Regardless, we will move forward. 10. Unfinished Business a. Discussion Item: Internet Crimes Against Children Meeting/Training. January 16, 9- 11 am training is extended to the board. Superintendent McLaren reminded the board members, and the clerk confirmed that the notice of a quorum has been posted. 11. New Business a. Action Item: Board Policy Updates i. Board Policy 5320 F-Drug-Free Workplace Form - Update to remove Chad Williams’ name and replace it with a title, to avoid policy change every time there is an employment change. Moved by Zachary Daniels, seconded by Kara Higham, the board moves BP5320F to a 2nd reading. Motion passes. 5-0 ii. Board Policy 5740-Reduction in Force- Changes are minor, mostly for readability. Moved by Kara Higham, seconded by Zachary Daniels, the board moves BP5740 to a 2nd reading. Motion passes. 5-0 iii. Board Policy 7225-Financial Fraud - Federal funding section was prepared by ISBA, their legal council and the SDE. This adds internal controls for cybersecurity and protections against fraud. Moved by Zachary Daniels, seconded by Andria Dotson, the board moves BP7225 to a 2nd reading. Motion passes. 5-0 iv. Board Policy 7235-Fiscal Accountability and Funds -Addition of the ESEA (Elementary & Secondary Education Act) alignment to ensure that these funds are used toward board goals. Moved by Kara Higham, seconded by Zachary Daniels, the board moves BP7235 to a 2nd reading. Motion passes. 5-0 v. Board Policy 7237-Retention of Records - Addition of technology safeguards to keep digital records not alterable. Moved by John Richardson, seconded by Kara Higham, the board moves BP7237 to a final reading. Motion passes. 5-0 vi. Board Policy 7270-Property Records - Federal and grant money property change of status of property. Moved by Zachary Daniels, seconded by Kara Higham, the board moves BP7270 to a 2nd reading. Motion passes. 5-0 vii. Board Policy 7320-Acceptable Use of Grant Funds wording adjustments and an added question. Moved by John Richardson, seconded by Andria Dotson, the board moves BP7320 to a 2nd reading. Motion passes. 5-0 viii. Board Policy 7320 P(2)-Selected Items Cost identifies items of cost - Identifies items of cost applicable to a fund, such as travel, stipends, participant support Moved by Kara Higham, seconded by Zachary Daniels, the board moves BP7320P(2) to a 2nd reading. Motion passes. 5-0 ix. Board Policy 7400 P(1)-Federal Award Requirements - Bids or proposals must be broad to keep open to multiple bidders. Moved by Zachary Daniels, seconded by Kara Higham, the board moves BP7400 P(1) to a 2nd reading. Motion passes. 5-0 x. Board Policy 7400 P(2)-Procurement Methods Under Federal Award -formalizing formal and non-formal procurement as well as competitive and non-competitive bids. Moved by Zachary Daniels, seconded by Andria Daniels, the board moves BP7400 P(2) with the change to 50,000 to a 2nd reading. Motion passes. 5-0 xi. Board Policy 7400 P(4)-General Procurement Standards - Board member conflict of interest Moved by Kara Higham, seconded by Zachary Daniels, the board move BP7400 P(4) to a 2nd reading as written. Motion passes. 5-0 xii. Board Policy 7430-Travel Allowances - Allowable travel expenses on federal grant to follow our own district policy Moved by John Richardson, seconded by Kara Higham, the board move BP7430 to a 2nd reading. Motion passes. 5-0 xiii. Board policy 7450-Federal Cash Management - Pay all contractors promptly. Track federal funds and keep them in unique accounts. Moved by Zachary Daniels, seconded by Andria Daniels, the board moves BP7450 to a 2nd reading. Motion passes. 5-0 xiv. Board Policy 7450 P(2)-Federal Program Income- How income from federal programs can be spent. Moved by Kara Higham, seconded by John Richardson, the board moves BP7450 P(2) to a 2nd reading. Motion passes. 5-0 xv. Board Policy 7455-Federal Debarment and Suspension - Concerns all applicable federal regulations that restrict or prohibit transactions using federal funds with all persons or entities that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Moved by John Richardson, seconded by Zachary Daniels, the board moves BP7455 to a 2nd reading. Motion passes. 5-0. b. Discussion Item: Board School and Committee Assignments. Chair Tanner explained the different committees and discussed which committees the trustees would be interested in serving on. Assignments were adjusted and made. c. Discussion Item: Board Policy Review 2000s.- Chair Tanner asked for two volunteers to review Policy section 2000. Trustee Daniels and Trustee Dotson volunteered. d. Action Item: Regular Board Meeting Schedule- The board discussed the options of moving to another day for regularly scheduled board meetings. The 3rd Wednesday of each month would work better for the board. Then the calendar was set with February 11th as the next meeting and the only meeting on the 2nd Wednesday. 12. Review Work Item- ● Trustee Daniels and Trustee Dotson will review Policy Section 2000. ● Post regular schedule meeting calendar. 13. Adjournment Moved by Kara Higham, seconded by Zachary Daniels, that the board approve the adjournment of the meeting. Motion passes 8:07 p.m. Minutes taken by: Junean Stoddard, Board Clerk
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