Madison County | minutes | meeting 2025-08-25 | Regular Meeting source: https://www.madisoncountyid.gov/Document center/Meeting Minutes/2025/August 25, 2025. ab.pdf?t=202510291206040 1 Abbreviated Minutes: Complete Set of Minutes Are on File in The Clerk’s Office Madison County Commissioner Meeting Minutes August 25, 2025 Attendees: Todd Smith, Commissioner Chairman Brent Mendenhall, Commissioner Dustin Parkinson, Commissioner Troy Evans, Deputy Prosecuting Attorney Kim Muir, County Clerk Karen Daniels, Deputy Clerk ACTION ITEMS This meeting was streamed electronically. Pledge of Allegiance: By all Invocation: Commissioner Smith Calendar Discussion: Next Commission Meeting, September 8 and 22, 2025 Altura Appreciation Lunch, August 27, 2025, 12:00–1:30 Road & Bridge BBQ, August 28, 2025 Community Partnership Meeting, September 3, 2025, Madison County is in charge of food IAC, September 15-18, 2025 Schedule of Commissioners and reports on various meetings: Commissioner Smith is scheduled to attend the Hospital Board meeting on August 27, 2025, where he will be presenting a County report. Last week, Commissioner Parkinson attended a school board meeting and Commissioner Mendenhall attended a wildfire mitigation meeting. Discussion Items Contracts/Documents: After review and discussion, Commissioner Mendenhall made a motion to sign the Purchase and Sale Agreement for the Ross and or Darren Parkinson property. Commissioner Parkinson seconded and voting was unanimous. The motion passed. 2 After review and discussion, Commissioner Mendenhall made a motion to approve the ISU Professional Services Agreement for Lance Hansen’s service. Commissioner Parkinson seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Parkinson made a motion to approve the Amendment to the HRA Section 105 Plan. Commissioner Mendenhall seconded and voting was unanimous. The motion passed. Routine Matters: After review and discussion, Commissioner Mendenhall made a motion to approve the claims presented by the Clerk in the amount of $691,335.26, with the exception of the Motorola Solutions 911 Emergency Grant for further clarification. Commissioner Parkinson seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Parkinson made a motion to approve the Commission meeting minutes for August 1 and 11, 2025. Commissioner Mendenhall seconded and voting was unanimous. The motion passed. Personnel Actions: Employee Name Position Salary/Wage Change Prosecutor’s Office: Dylan Davis Deputy Prosecuting Attorney $97,000/Year New Hire D-7 Treatment: Sarah Garn Case Manager Resignation Kathryn Barnes Clinical Supervisor-Blackfoot Resignation Sheriff’s Office: Gabriel Roa Detention $12.09/hr. New Hire Skyler Klingler Detention $12.09/hr. New Hire Jackson Taito Detention $26.79/hr. Reserve to F/T Courts-Staff Attorney: Bonnie Watkins Staff Attorney $75,000/Year Rehire Pat Tucker Law Clerk $73,722/Year Merit Step Increase After review and discussion, Commissioner Mendenhall made a motion to approve Personnel Actions. Commissioner Parkinson seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Parkinson made a motion to approve Certificates of Residency as vetted in the Clerk’s office for Ruger Burrell, T’Naya Carlton, Oakley Allen, Brigham Dalling, Desirae Einerson, Kaybree Helm, Jack Heiner, Graycee Helm, Jose Hernandez, Adalie Mace, Cilia Martinez, Richard Powell, Gabriella Blanco and Sikayda Guymon. Commissioner Mendenhall seconded and voting was unanimous. The motion passed. Public Comment: No one present to comment. Madison Health FY 2026 Budget presentation and acceptance: Rachel Gonzales, CEO of Madisonhealth (Madison Memorial Hospital), shared that several county and hospital boards have expressed interest in how effectively Madison County collaborates with 3 them. She emphasized that this success stems from a shared commitment to working toward the same goal. Rachel also pointed out that while the total operating budget is substantial, the organization reinvests a significant amount back into operations and services. Katie Clement, CFO, presented projections for Fiscal Year 2026 budget, noting that there are no major shifts expected. She reviewed the budget with the Commissioners. While patient volumes are slightly increasing, the trend aligns with national benchmarks. Katie pointed out growing competition from Idaho Falls hospitals, which presents challenges in retaining local patients. Madison offers a more personal, small-town experience, but some individuals still gravitate toward larger facilities, assuming “bigger is better.” Katie emphasized that these dynamics are unlikely to get easier and that national trends provide useful context, even if they don’t always perfectly apply. Madison’s situation is difficult to benchmark because most national models reflect corporate- owned hospitals, unlike Madison’s more community-based structure. The Dietary Department is working to reduce costs by purchasing food on contract and reducing serving sizes, particularly for catering. Bad debt is increasing, but this trend is being factored into budget planning. They continue to subsidize professional services due to ongoing staffing shortages, especially in specialized hospital roles and overall, there is a growing staff shortage across all departments. Regarding the operating margin, it was noted that breaking even is considered a success under current conditions, though there is hope for improved outcomes in the future. There is $4.5 million in capital funds to support two major IT-related projects that have been delayed as long as possible. In addition to these, several facility improvement projects are planned, including bathroom and patient room updates, with a focus on enhancing birthing rooms to remain competitive with nearby hospitals as well as a lobby remodel aimed at creating a more inviting and welcoming environment. These investments are intended to address infrastructure needs that can no longer be postponed, and to help increase patient volumes by improving overall experience and competitiveness. Rachel expressed her appreciation to the members of the hospital board for volunteering their time, asking insightful questions, and helping the team think outside the box during discussions and planning efforts. Commissioner Parkinson shared that he is encouraged by the fresh perspective and mindset changes being introduced, particularly the focus on making full use of existing equipment rather than replacing it with newer, more appealing alternatives. He expressed sincere appreciation for the hard work being done, noting that it has been both noticed and valued. Commissioner Smith noted that the change in auditors has led to changes, particularly in identifying and sharing trends. He said the board greatly appreciates this added insight. Commissioner Mendenhall highlighted that next year marks the 75th anniversary, and expressed interest in participating in the celebration and recognition efforts. Commissioner Parkinson acknowledged that organizational changes take time, especially in larger entities, where adjustments may not be immediately visible. He emphasized patience with the process. Katie explained that this year’s planning involved all departments, which not only 4 contributed to the overall outcome but also holds each department accountable for adhering to next year’s budget. After review and discussion, Commissioner Mendenhall made a motion to accept Madison Health FY 2026 Budget. Commissioner Parkinson seconded and voting was unanimous. The motion passed. FY2026 Annual Budget Hearing for Madison County, Ambulance and Mosquito and Madison Health—Public Hearing Commissioner Smith made a motion to open the meeting for a public hearing at 9:35 a.m. The hearing was properly noticed. No written comments were received. No conflicts were declared by the Commissioners. A roll call vote was taken as follows: Commissioner Smith-yes, Commissioner Mendenhall-yes, Commissioner Parkinson-yes. FY2026 Annual Budget Hearing for Madison County, Ambulance and Mosquito and Madison Health. Kim stated that the budget process began in March, and this meeting serves as the final public hearing for budget approval. The proposed budget has been reviewed thoroughly with all departments and during multiple Commission meetings. The final budget reflects a collaborative effort and includes a 1.5% reduction from many. These cuts have been successfully incorporated into the approved budget. The revenues have been kept flat, following State recommendations. An additional $26 million from the Solid Waste District was included in the County’s budget. This amount is considered pass-through funding, as Madison County serves as the fiscal agent. The final budget was confirmed at $98,101,159.98. Commissioner Parkinson commended Kim and the Clerk’s Office for their outstanding work and long hours throughout the budgeting process. Kim said a 3% cost-of-living adjustment (COLA) and a 2% merit increase are included in the budget for all employees. With the budget officially opened today, there is a need to transfer funds from the General Fund to specific areas that currently lack sufficient cash to cover year-end expenses. These were discussed. Commissioner Mendenhall expressed disappointment at the no public turnout for the county budget hearing. He noted that even attendance to show support or to better understand the process would have been appreciated, given the extensive effort and care that went into crafting the budget. Public comment: Opposed: None. Neutral: None. In Favor: None. After receiving no further public comment, the public comment portion was closed. 5 Todd reported that the Fairgrounds and Weeds departments are currently in the red, despite doing an excellent job staying within their budgets. The issue stems from the levying process, not overspending. He recommended transferring $150,000 each from the General Fund to these departments to ensure they close the fiscal year in the black. The Road and Bridge department is in a similar position, but Todd suggested waiting to see what revenues look like in 2026 before making transfers. He also proposed revisiting the Justice levy in the future to consider reallocating funds to support the Fairgrounds, Weeds, and Road and Bridge. These funds will be watched closely through the next fiscal year. Commissioner Smith added that if state revenues begin to decline, the County may need to ask departments to reduce spending and keep a close eye on revenue trends throughout the year. Commissioner Parkinson acknowledged the many meetings, discussions, and tough decisions involved, especially in a growing county with increasing expectations. He expressed appreciation to Commissioner Mendenhall and Smith as well as Kim for their dedication and time. After review and discussion, Commissioner Mendenhall made a motion to approve $150,000 to be moved from the General Fund to Fairgrounds for FY2025. Commissioner Parkinson seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Parkinson made a motion to approve $150,000 to be moved from the General Fund to Weeds for FY2025. Commissioner Mendenhall seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Mendenhall made a motion to approve FY2026 Annual Budget Hearing for Madison County, Ambulance and Mosquito and Madisonhealth. Commissioner Parkinson seconded and voting was unanimous. The motion passed. Planning & Zoning Public Hearing: Plat Amendment w/Decrease-Thunderbird Park-Bron Leatham Commissioner Smith made a motion to open the meeting for a public hearing at 10:01 a.m. The hearing was properly noticed. No written comments were received. No conflicts were declared from the Commissioners. A roll call vote was taken as follows: Commissioner Smith-yes, Commissioner Mendenhall-yes, Commissioner Parkinson-yes. The proposed Plat Amendment with decrease will change Lot 8A from 1.75 acres to a new southern lot 8B which will be 1.00 acre, and the remaining northern .75 acres will be removed from the subdivision in order to accommodate business growth for the adjacent landowner. The acreage of the Subdivision will decrease, however, the number of lots will not change. Since the acreage for the subdivision is decreasing, it is being considered as an amendment with decrease. Opposed: None. 6 Neutral: None. In Favor: None. After receiving no further public comment, the public comment portion was closed. Commissioner Mendenhall and Gary commented that the owners and developers are part of a fantastic development. After review and discussion and having found that the application for a Plat Amendment from Thunderbird Business Park, LLC meets the criteria for an Amendment with decrease as noted in Madison County Code 115-201(b), Commissioner Mendenhall made a motion to approve the plat amendment with decrease for the Thunderbird Business Park Subdivision, as outlined in application materials submitted July 28, 2025. Commissioner Parkinson seconded and voting was unanimous. The motion passed. Final Plat Amendment-Mills Development The application is for the development of approximately 16.52 acres into 6 building lots and 1 road lot, ranging in size from 2.0 – 3.4 acres, The property is zoned Commercial. Lots will be serviced with private well and septic system. Lot 7 will be maintained as a private drive for the subdivision. After review and discussion and having found that the application meets the requirements for Final Plat as outlined in Madison County Code 115-32, Commissioner Mendenhall made a motion to approve the application from Mills Development, LLC, for the Final Plat of Bedrock Business Center Subdivision as proposed in application materials received July 7, 2025. Commissioner Parkinson seconded and voting was unanimous. The motion passed. Findings of Fact: Zone Change TAG to RR 1.5-Kathy Moss The application is to change the zoning from Transitional Agriculture to Rural Residential 1.5 on one 3.5 acre lot owned by Kathy Moss. Presently, it cannot be split. The zone change would allow her to split it into two lots. The property currently has one house on it. All surrounding land is zoned Transitional Agriculture. Rural Residential 1.5 zoning is more restrictive of non-residential uses than Transitional Agriculture zoning. After review and discussion, Commissioner Parkinson made a motion to approve the application from Kathy Moss to change the zoning from Transitional Agriculture to Rural Residential 1.5 as proposed in application materials received July 1, 2025. Commissioner Mendenhall seconded and voting was unanimous. The motion passed. Ordinance: Ordinance #512-Zone Change, RR 1.5-Kathy Moss After review and discussion, Commissioner Mendenhall made a motion to approve Ordinance #512-Zone Change, RR 1.5-Kathy Moss. Commissioner Parkinson seconded and voting was unanimous. The motion passed. 7 Jason Wilburn, Commissioner Room Proposal: Commissioner Mendenhall noted that while the Commission Room concept started out well, there have been recent connectivity issues affecting its functionality. The Commissioners expressed interest in improving both aesthetics and usability, particularly allowing presenters to connect from the center of the room instead of the current location. JD Mann from FX Idaho was present to answer questions and made a recommendation to increase the size of the monitor behind the Commissioners for better visibility and agreed with Commissioner Smith suggesting consolidating the two front monitors into a single large central monitor to improve clarity and efficiency. Additionally, there was discussion about adding a podium and/or microphone for speakers, along with a camera at the front of the room to enhance the experience for online viewers, allowing them to see the speaker from the front rather than the back. These enhancements are being considered for future implementation. The Commissioners asked JD to revise his proposal for upgrades to the Commission Room to reflect the specific needs discussed, including connectivity improvements, equipment consolidation, and potential future additions like a podium and camera. JD is expected to bring the updated proposal back for review at a future meeting. Brian McKellar, Review of Employee insurance meetings: Brian expressed his strong commitment to ensuring a smooth transition to the new insurance plan. He reported that during the recent employee insurance meetings, approximately 85% of employees were receptive to the new plan and that the remaining 15% had concerns, but after addressing personal issues individually, most left feeling heard, understood, and reassured. Brian also noted that employees responded positively to leadership involvement, especially when a commissioner opened the meeting. He suggested continuing this approach at all future meetings next year to foster trust and support. There was also discussion about creating an email address for ongoing employee questions and answers leading up to the October 1st rollout date. Brian emphasized that he is working diligently for the County and wants every employee to feel comfortable and supported, regardless of their situation. The Commissioners expressed their confidence in Brian, stating that there is no question he has the County’s best interests at heart and affirmed their belief that he will continue to do everything he can to support Madison County and its employees. Tyler Saurey, Safety concern on West 3500 North, and discussion regarding a snow blower: Tyler reported that he has ordered solar-powered LED stop signs for the Salem Highway area, following a recent incident where a driver failed to stop. He noted that flashing stop signs have proven effective in improving compliance. Additionally, Tyler mentioned that speed detection devices and orange flags placed behind stop signs have also been shown to help slow down traffic in problem areas. 8 Tyler received a price quote for a new snowblower specifically designed for large and deep snow conditions. The Solid Waste District would be able to utilize the equipment before the Road and Bridge crew arrives, providing additional operational support. Tyler confirmed that he has sufficient funds in his budget to cover the full cost of the snowblower purchase. After review and discussion, Commissioner Parkinson made a motion to approve the purchase of a snowblower by Road & Bridge in the amount of $262,247. Commissioner Mendenhall seconded and voting was unanimous. The motion passed Scott Johnson, City of Rexburg, America 250 event: Scott presented plans to significantly expand the upcoming America 250 celebration, aiming to make it larger and more festive than previous events. Proposed features will include fireworks, a live musical performance as well as a festive environment with food trucks and vendors. The City has received approval to use Bobcat Stadium, which can host between 8,000–10,000 attendees. Scott emphasized the desire to collaborate closely with the County, and shared that Stones Toyota will be increasing their financial contribution to help cover fireworks costs. The city is requesting additional funding from the County to assist with booking a performing artist, which is anticipated to be one of the most significant expenses. Matt added that all budget numbers discussed are currently estimates are subject to change. He noted that the City Council is seeking a clear commitment from the County regarding their support for funding the artist, although the hope is that private sponsors will eventually cover most, if not all, of the expenses. After review and discussion, Commissioner Mendenhall made a motion to support working with the City of Rexburg and City Council to participate and contribute up to half of the expenses for the America 250 celebration, notating that before contracts are signed, they will be brought before the Commissioner’s by the city. Commissioner Parkinson seconded and voting was unanimous. The motion passed Executive Session: Commissioner Smith made a motion to go into Executive Session at 12:03 p.m. Executive Session Idaho Code § 74-206(1)(b) employee matters and (c) property acquisition. A roll call was taken as follows: Commissioner Smith-yes, Commissioner Mendenhall-yes, Commissioner Parkinson-yes. The motion passed. Commissioner Smith returned to open session at 1:25 p.m. Commissioner Smith adjourned the meeting at 1:37 p.m. Approved: Todd Smith, Commissioner Brent Mendenhall, Commissioner Dustin Parkinson, Commissioner Attest: Kim Muir, County Clerk