Cassia County | minutes | meeting 2025-10-27 | 2025_10_27 BoCC Recorded Minutes.pdf source: https://www.cassia.gov/media/Commissioners/Minutes/2025/2025_10_27%20BoCC%20Recorded%20Minutes.pdf ttaE Cassia County Board of Commissioners REGULAR MEETING MINUTES Monday, October 27, 2025 Cossio County Courthouse . Commission Chombers 7459 Overland Ave . Room 206 . Burley lD 83318 9:00 AM The Cassia County Board of Commissioners met today at the place and time as posted by agenda pursuant to ldaho Code 5 74-204 for Open Meetings Law. ACTION AGENDA ITEMS 1) 9:01 AM Call to order 2) Pledge of Allegiance and prayer 3) 9:03 AM Roll call Roll Call. Present: Leonard M. Beck - Chair, Kent R. Searle - Member, Bob Kunau - Member, Sharene Ahlin - Deputy Clerk (Not voting) 9:05 AM Motion and Action: Approve payables in the amount of 5376,703.47 as presented on 10/27 /2025, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously. 6) 9:07 AM Approve minutes from t0/712O25 and 7O/612025 9:08 AM Motion and Action: Approve minutes from 70/6/2025 as presented, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously 7) 9:08 AM Approval of synopsis for June of 2025 9:09 AM Motion and Action: Approve synopsis for June of 2025 as presented, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously 8) 9:09AMApproval ofClerk's Office recommendations regarding junior colleBe Certificates of Residency cAsSrA couNw coMMrssroN REGULAR SESSION Monday, October 27, 2025 llPage 4) 9:03 AM Calendar, meetings, committee reports, and correspondence were reviewed. 9:07 AM Mr. McMurray joined the meeting. 5) 9:05 AM Approve payables for 70/27 /2025 9:07 AM Motion and Action: Approve minutes from 1,0/712025 as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously. lnstrument # 2025004164 BURLEY. CASSIA, IDAIIO llj-2025 03:'19:13 PM No. ofPages:9 Recorded lor : CASSIA COUNTY COMMISSIONERS JOSEPH LARSEN FEE: O.OO /l I Erofficio Recorder Oepufy E ) nder ro: COMMISSIONERS MINUTES 9:10 AM Motion and Action: Approve Clerk's Office recommendations to approve six and deny one iunior college Certificates of Residency as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously. 9) 9:11 AM Personnel Matters - Change of Status Requests a) Only one Change of Status Request for 1,0/27 /2025 b) CCSO - Robert Pickowitz - Part Time Deputy Bailiff - new hire 9:L2 AM Motion and Action: Approve a Change of Status Request as presented, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously 10) Executive Sessions 10:30 AM Motion and Action: Enter Executive Session pursuant to ldaho Code 974-206 (1) (b) to consider personnel issues, ldaho Code E 74-206 (1) (d)to consider records that are exempt from public disclosure, ldaho Code 5 74-206 (1) (f) to communicate with legalcounsel regarding pending/imminently-likely litigation, and ldaho Code E74-206 (1) (i) to communicate with risk manager/insurer regarding pend ing/imm inently-likely claims, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Vote: Motion carried by unanimous rollcall vote (summary: Yes = 3). Yes: Kent R. Searle - Member, Bob Kunau - Member, Leonard M. Beck - Chair. 10:56 AM Upon exit of Executive Session, the board took the matter under advisement. 10:56 AM Motion and Action: Approve recommendations of the Social Services Director regarding indigent matters, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously 12:51 PM Motion and Action: Enter Executive Session pursuant to ldaho Code 874-206 (1) (b) to consider personnel issues, ldaho Code 5 74-206 (1) (f) to communicate with legal counsel regarding pend ing/im minently- likely litigation, and ldaho Code 5 74-206 (1) (i) to communicate with risk manager/insurer regarding pend ing/imminently-likely claims, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Kent R. Searle - Member, Bob Kunau - Member, Leonard M. Beck - Chair. 1:15 PM Upon exit of Executive Session, the board took the matter under advisement 11) 9:13 AM Application for donation of vehicle from ldaho Power Company a) Searle reviewed a request for the donation of a 3/4-ton pickup to be used by the Road and Bridge Department. b) McMurray had filled it out as best he could as some items did not apply. lncluded was a statement that the donation is to specifically benefit the County Road and Bridge Department in their efforts to maintain the road system in the Elba/Almo area. 2lPage cASStA COUNW COMMTSSTON REGULAR SESSION Monday, October 27, 2025 9:15 AM Motion and Action: Submit the presented letter to ldaho Power to request a pickup for Road and Bridge. Moved by Kent R. Searle - Member, Kunau stated that he would second the motion with the caveat there was a cover page to express appreciation to receive this and have all three commissioners sign it. Amended Motion and Action: Searle amended the motion to reflect that requested change. Seconded by Bob Kunau - Member. Motion passed unanimously. c) 11:51 AM A letter to ldaho Power was read into the record, with the letter to be included with the application for a vehicle donation. 11:52 AM Motion and Action: Approve the sending of the letter and the application for the request to ldaho Power for a 3/4-ton pickup as presented, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously. 12\ 9:31AM Review and approve Cassia County Sheriff Training Facility for OHV Education expenses and upgrade a) Undersheriff Kevin Horak discussed that the county has received a check from the ldaho Parks and Recreation department in the amount of 54,000.00 for the OHV program. b) They plan to utilize those funds to install a frost-free faucet in the southwest corner of the building. The water could be used for dust abatement in the area where the youth are learning to ride OHV's, UTV's and motorcycles. c) Horak requested payment be authorized to the City of Burley for the water service installation in the amount of S3,595.00. 9:33 AM Motion and Action: Approve payment of 53,595.00 to the City of Burley for the water installation into the former Burley Highway District facility coming from a grant received from the State, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously. 13) 9:L8 AM Discuss solid waste user fees and setting fees for new users and obtaining user information a) Mr. McMurray discussed that the annual review of solid waste user fees had identified new users for which user fees should be established. lt was suggested that letters be prepared to be sent to the entities to request information detailing their usage patterns and frequency in order to establish an appropriate solid waste user fee. b) Treasurer Greener discussed that some other counties acquire usage data from the solid waste service providers in order to establish accurate fees. She requested that a resolution be established to allow them to collect a list from the service providers. c) 11:54 AM Letters to Aspirel5 LLC and Miller Coors USA LLC were read into the record. 11:57 AM Motion and Action: Approve the context of the letters and the sending of the letters to the two entities identified as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously. cAssrA couNw coMMrssroN REGUTAR SESSION Monday, October 27, 2025 3lPage SCHEDULED ACTION AGENDA ITEMS 14) 9:35 AM Auditor's Quarterly Financial Report a) Clerk Larsen reviewed the Auditor's Quarterly report as required pursuant to lC 5 31-1611. b) Larsen noted that final FY2025 transfers and budget amendments are currently being prepared and that the numbers presently available should not be considered final. 15) 9:44 AM Department Head Reports lncluding Budgetary Updates a) Reports were received from the following department heads: Grace Wittman - Extension Office Educator, Craig Rinehart - Coroner, Michael Ottley - Weed and Pest Supervisor, Kevin Horak, Undersheriff, Kerry McMurray - Building and Zoning Administrator, Mart Adams - Assessor, Amber Prewitt - Adult Misdemeanor Probation Director, Laura Greener - Treasurer, Joe Larsen - Clerk and Ean Pigford - l.T. Director. b) The various budgets were noted to be within limits and departmentalactivities were reviewed. c) ltems of note included: i) There are currently two openings for detention deputies in the jail. ii) Cameras were recently installed by l.T. at the Road and Bridge facility. iii) Early voting is ongoing and the transition to the new recording software is underway. iv) Assessor Adams discussed that they have had difficulties with scanning of their records, noting a significant lag time to upload to the server. He stated that it has affected productivity in their office. l.T. Director Pigford discussed that the lag time when scanning has been addressed by applying an update to the system. L6l L0:57 AM Approve renewalof52 Support with Everbase Solutions contract - l.T. a) l.T. Director Pigford discussed that the server for the key fob entry system has ceased working following a recent power outage. He noted that it would be necessary to renew the contract in order to update the system and make any needed repairs. b) Pigford suggested conducting a review of the system to be used for building access across county facilities once the new building has been completed. 11:02 AM Motion and Action: Approve renewing the 52 Support with Everbase Solutions Contract as presented, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously. 11:00 AM Prosecutor Larsen joined the meeting. 17) 11:03 AM Discussion with City of Burley Officials on area of impact matters - Bryan Reiter a) Reiter discussed that impact areas need to be established by 12/31/2025, noting that it could default back to the city boundaries otherwise. Three options were viewed by the commissioners. b) 11:37 AM Prosecutor Larsen suggested that the separate plans could be presented at a public hearing, noting that it would then be appropriate for the Board to take testimony on each one during a public hea ring regarding the proposals. 18) 11:50 AM Set date for public hearing regarding Burley area of impact issue 11:49 AM Motion and Action: Set the public hearing for the lmpact Area for the City of Burley for 1,L/24/2025 aI 6:00 PM in the Commissioners Chambers as presented, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously. CASSIA COUNTY COMMISSION REGULAR SESSION Monday, Oclobet 27, 2025 4lFage UNFINISHED BUSINESS ACTION AGENDA ITEMS 19) 11:59 AM County Building matters a) The State Public Defender's Office will be moving to their new facility on LO/31,12025. b) 12:01 PM Review and Execute Exhibit D to Contract, constituting GMP and Notice to Proceed - Construction 12:04 PM Motion and Action: Review and execute exhibit D to contract, constituting Gross Maximum Price and Notice to Proceed - Construction as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously. c) L2:05 PM Execute Notice to Proceed with construction phase 12:06 PM Motion and Action: Approve and execute the notice to proceed as presented, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously 20) 72:09 PM Consider Juvenile Detention proposals received from Twin Falls County and Minidoka County a) Chair Beck read a response received from Minidoka County to the questions posed to them. Minidoka County clarified that they would lease no less than 2.5 beds per day at a rate of 5250.00 per bed per day in order to be sustainable. b) Minidoka County also noted that if an agreement is reached that it would be effective for 10/1,12026. c) 12:15 PM Minidoka County Juvenile Detention Center Director Trent Bodily discussed the educational program for the detention center, stating that they do have an educator through the Minidoka School District. d) Medical expenses for inmates were discussed. Chair Beck asked Bodily how much the medical costs for the juvenile inmates from Cassia County have been historically. Bodily stated that he could check into the matter, noting that it was not something that he had tracked previously. e) A formal contract will be requested from Minidoka County in order for an accurate comparison to a contract for juvenile detention services from Twin Falls County. 271 t2:37 PM Discuss and prepare response to Minidoka County's letter of cost estimates for county obligated public defense expenses a) lt was discussed that both Minidoka County and Cassia County are obligated under statute to provide an office space to the State Public Defender's Office until7ltl2O29. b) Prior meeting minutes were reviewed and a letter was requested to be prepared by McMurray to be sent to the Minidoka County Commissioners responding to their letter. CASSIA COUNTY COMM ISSION REGULAR SESSION Monday, October 27, 2025 5lPage 2217:1.5 PM Adjourn 1:15 PM Motion and Action: Adjourn, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member, Motion passed unanimously. CASSIA COU NTY COM MISSION REGULAR SESS!ON Monday, October 27, 2025 5lPage APPROVED Leonard M. Beck, Chair DEPUTY CLERK OF THE BOARD: Sharene Ahlin CASSIA COUNTY COMMISSION REGULAR SESSION Monday, October 27, 2025 T lPage Cassia County Commissioner Meeting Attendance Log Date: rp . AA -Jo A,f IIAmE (Please Print) TOWIT REPRESEITTIITG 1 SA