Cassia County | minutes | meeting 2025-09-08 | 2025_09_08 BOCC Recorded Minutes.pdf source: https://www.cassia.gov/media/Commissioners/Minutes/2025/2025_09_08%20BOCC%20Recorded%20Minutes.pdf Cassia County Board of Commissioners REGULAR MEETING MINUTES Monday, September 8, 2025 Cdssid County Courthouse . Commission Chombers 7459 Overlond Ave . Room 2O6 . Burley lD 83378 9:00 AM The Cassja County Board of Commissioners met today at the place and time as posted by agenda pursuant to ldaho Code 5 74-204 for Open Meetings Law. ACTION AGENDA ITEMS 1) 9:00 AM Call to order 2) Pledge of Allegiance and prayer 3) 9:01 AM Roll call Roll Call. Present: Leonard M. Beck - Chair, Kent R. Searle - Member, Bob Kunau - Member, Kerry McMurray - Assistant to Board (Not voting), Ricki Tkachyk - Deputy Clerk (Not voting) 4) 9:02 AM Calendar, meetings, committee reports, and correspondence were reviewed 9:05 AM Assistant to the Board Kerry McMurray joined the meeting 5) 9:48 AM Approval of the payables for 9/8/2025 9:48 AM Motion and Action: Approve payables in the amount of 5664,515.19 as presented on 9/8/2025, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously. 6) 9:10AM Approval of minutes - there were none to be considered. 7) 9:10 AM Approval of Clerk's Office recommendations regardingjunior college Certificates of Residency 9:10 AM Motion and Action: Approve Clerk's Office recommendations to approve 32.junior college Certificates of Residency as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed una nimously. 8) 9:11 AM Personnel Matters - Change of Status Requests a) MCCJC - David Wells - Part-time Deputy - Voluntary Resignation b) Assessor - Ruben Caldera - Appraiser Trainee - New Hire 9:13 AM Motion and Action: Approve Change of Status Requests as presented, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously. 9) 11:36 AM Executive Session cAssrA couNw coMMrssroN REGULAR SESSION Monday, September 8, 2025 l lPage l0 11:36 AM Motion and Action: Enter Executive Session pursuant to ldaho Code 574-205 (1) (b) to consider personnel issues, ldaho Code $ 74-206 (1) (d) to consider records that are exempt from public disclosure, and ldaho Code 5 74-206 (1) (i) to communicate with risk manager/insurer regarding pend ing/imminently-likely claims, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Kent R. Searle - Member, Bob Kunau - Member, Leonard M. Beck - Chair. LZ:27 PM Upon exit of Executive Session, the Board took the matter under advisement 10) 9:55 AM Approve County/Road and Bridge L-2 Certification for Tax Year 2025 a) Deputy Auditor Sharene Ahlin clarified that the previously stated motion referencing FY2026 should be corrected to reflect the tax year 2025. b) The supporting document remained unchanged. 9:56 AM Motion and Action: Approve certification for Tax Year 2025 instead of Fiscal Yea( 2026, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. c) There was discussion that there should be a motion to rescind the prior approval of the L-2 9:56 AM Motion and Action: Rescind the approval of the L-2 for Road & Bridge as it was misstated to be for FiscalYear 2026 as presented, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed una nimously. 9:57 AM Motion and Action: Approve the L-2 Certification for Tax Year 2025 for Road and Bridge, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously. 11) 9:57 AM Review and approve emergency extension of time to file L-2 certification pursuant to ldaho Code 563-803(3) for the Almo Recreation District a) The Board received a request from the Almo Recreation District for a seven working day extension to file their L-2 form due to a miscommunication that caused the documents to be sent to the wrong person. The delay hindered timely preparation, 9:58 AM Motion and Action: Approve the extension of seven days for the filing of an L-2 certification for the Almo Park & Recreation District, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed una nimously. 10:20 AM Prosecutor Larsen joined the meetinB 12) 10:25 AM Deliberate regarding secondary Manufacturing Opioid Settlement Agreement and authorization of Prosecuting Attorney to sign the settlement agreement on behalf of Cassia County - Prosecutor Larsen a) The Board was asked to authorize Prosecutor Mccord Larsen to sign electronic documents related to a Secondary Manufacturing Opioid Settlement Agreement on behalf of Cassia County. b) This request is similar to previous settlement requests, and more agreements are likely to be submitted in the near future. CASSIA COUNTY COMMISSION REGULAR SESSION Monday, September 8, 2025 2lPage 10:28 AM Motion and Action: Authorize Mccord Larsen, as our prosecuting attorney, as the signer on behalf of Cassia County for the Secondary Manufacturing Opioid Settlement Agreement, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously. 13) 9:51 AM Authorize disbursement of funds for Emergency Medical Services (EMS) Quick Response Units (QRU) - Searle a) The Board reviewed the annual disbursement offunds for EMS units. A total of516,000.00 was approved, with 58,000.00 allocated from the Ambulance Service Budget and S8,000.00 from the EMS fund. b) The funds will be distributed equally among six volunteer units: Albion QRU, City of Rocks/Almo QRU, Declo QRU, Malta Ambulance, West Cassia QRU, and Oakley QRU. 9:52 AM Motion and Action: Approve the disbursement of S16,000.00 with 58,000.00 coming from the Ambulance Service Budget and 58,000.00 from the EMS Fund; which would be distributed to the six local Quick Response Units: Albion QRU, City of Rocks/Almo QRU, Declo QRU, Malta Ambulance, West cassia QRU, and Oakley QRU as presented, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed una nimously. 'J,4\ L2:32 PM Review & approve the lease agreement for the Public Defender's Office Space - no discussion. t5\ lO:22 AM Review and approve Exhibit E to the Agreement for Construction Management Services with Gary Jones Construction a) McMurray reviewed Exhibit E of the construction mana8ement agreement with Gary Jones Construction, originally signed in December 2024. b) The exhibit outlined key project dates and detailed financial terms. 10:24 AM Motion and Action: Approve the presented Exhibit E, Moved by Bob Kunau - Member,Seconded by Kent R. Searle - Member. Motion passed unanimously. L6) 12:27 PM Review and adopt Resolution No. 2025-017 repealing Chapter 11, Title 2, Cassia County Code regarding lT Committee a) The Board discussed Resolution 2025-077 which repeals Chapter 11, Title 2 of the Cassia County Code and dissolves the lnformation Technology Advisory Committee. b) This action places oversight of lT directly under the Board of Commissioners, aligning it with other departments like the Fair Board and Museum. 12:28 PM Motion and Action: Adopt Resolution No. 2025-017 repealing Chapter 11, Title 2, Cassia County Code regarding the lT Committee, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed una nimously. 17\ 12:29 PM Review and approve the letter of Acknowledgement to Ryan McEuen a) Mr. McMurray reviewed a proposed letter of acknowledgment to Ryan McEuen regarding his partial public assembly permit application for an event in Albion Valley scheduled from 7 /3/2026 ro 715/2026. b) The letter acknowledged receipt of the application and specified the requirement for a complete submission in accordance with county regulations. CASSIA COUNTY COMMISSION REGULAR SESSION Monday, September 8, 2025 3lPage 12:30 PM Motion and Action: Approve the letter of acknowledgment to Ryan McEuen, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously. 18) 72:34 PM Status discussion regarding Area of lmpact issues in Cassia County a) City of Declo requested no changes to their current Area of lmpact. b) The City of Albion will need boundary adjustments to avoid parcel splitting and to include sewer access. c) The City of Burley submitted a proposal that will require a separate hearing. 19) 12:45 PM Status of Sage Grouse Management Plan & determination regarding Mary Darling information a) Mr. McMurray discussed correspondence from Mary Darling regarding updates to the Sage Grouse Resource ManaBement Plan. b) Darling requested direction on whether to proceed with additional work for the county. The matter will be placed on the next meeting agenda for further consideration. 20) 10:04 AM Approve the annual transfer of 53,000.00 to the Mini Cassia Search and Rescue a) Sheriff Thompson requested the allocated yearly amount for Search and Rescue. b) An invoice letter will be sent to the Auditor's Office for payment processing. 10:05 AM Motion and Action: Approve the expenditure of 53,000.00 to Mini Cassia Search and Rescue, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously. 21) 9:59 AM Approve payment to Alabama Canine Law Enforcement Officers Training Center from the K-9 Trust account a) Sheriff Thompson proposed sending a deputy to a canine training course in Alabama, funded by the department's trust built through donations. The program involves pairing the deputy with a new K-9, training and certification, as well as acquiring the necessary equipment. The expenditures would also include lodging while there. b) The expenses would come out of the K-9 Trust that the department has been building over the years through fundraisers and public donations for these types of items. c) A budget amendment will be required since the expenditure hadn't been budgeted for. d) The department hopes to have three K-gs, including one for patrol, one for school narcotics detection, and one for vape detection. 10:03 AM Motion and Action: Approve the expenditure of S18,569.00 for the training of the handler and also the K-9 for Cassia County Sheriffs Office from the funds in the K-9 Trust, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously. 22\ 1076 AM Review and approve ldaho Water Sports lnvoice for labor on new dock install - combjned with item #23. 23) 10:16 AM Review and approve the ldaho Water Sports lnvoice for ramp repair and labor a) Deputy Auditor Michelle Wallace received two invoices from the Waterways Department for a new dock installation and ramp upgrades totaling S13,443.36. b) These charges were yearly expenses and Wallace confirmed the removal of sales tax from the invoices. CASSIA COUNTY COMMISSION REGUTAR SESSION Monday, September 8, 2025 4lPage c) Commissioners clarified that the letter did not imply support or opposition to the event, but simply acknowledged the process and requirements moving forward. 10:18 AM Motion and Action: Approve the expenditure of S13,443.36 from the Waterways Fund for dock repairs and improvements, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously. SCHEDULED ACTION AGENDA ITEMS 24) 9:1.6 AM Reports from Veterans Service Office a) Veteran's Service Officer Chuck Driscoll met with 55 new veterans at the fair booth and started paperwork for 31 of them. He noted that most were younger veterans from recent conflicts. b) He attended a VA training in Boise and completed 35 hours of training this month. c) The VA hosted a Quilts of Honor event and presented six quilts to honored veterans. d) Driscoll developed a flag education module for local 5th graders and worked to boost veteran participation in upcoming events. 25) 9:28 AM Review and approve file server replacement for the Sheriff's Office - lT a) The Board discussed the Sheriff's Office server replacement. Following discussion with the IGTG, the original Supermicro bid remained the best option. An updated quote from Supermicro was provided. b) lT Director Pigford noted that Prosecutor McCord Larsen requested a cost break down on the two server options so he could provide an opinion on the matter of what was best for the county. c) 10:20 AM Kevin Horak reported on his meeting with Solutions 2 for hardware installation. He also noted that the installation was scheduled for 1.011.512025 and 1.0/1.6/2025. 26) 9:31. AM Approve FY2O26 Summit Food Service Contract a) Lieutenant Taylor submitted the annual Summit Food Services contract for the jail which was noted to include a 5% increase. b) Summit was noted to have hired a new on-site director resulting in noticeable improvements and fewer complaints. 9:33 AM Motion and Action: Approve the amended agreement for the provision of food services at the detention center as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously. 271 9:34 AM Review and approve cleaning equipment purchase for county buildings - Hernandez a) Supervisor Hernandez submitted a proposal to purchase two new floor cleaning machines for the building. Both come with a three-year warranty. b) These machines are lighter and easier to operate than current equipment and would be suitable for use in the new building. Existing machines will be kept as backups. 9:37 AM Motion and Action: Approve the purchase from Gem State Paper and Supply of a Dragon burnisher and a Venom floor machine for a total of 52,874.52 as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously. 28) 9:38 AM 4-H/Future Farmers of America (FFA) Market Animalsale Committee report a) The 2025 Market Animal Sale raised a record total of S1,360,305.00. b) Animal numbers varied slightly from previous years. c) Commissioners praised the community's strong support of local youth. CASSIA COUNTY COMMISSION REGUTAR SESSION Monday, September 8, 2025 5lPage 29) 10:07 AM Review of State lnsurance Fund discount options - Auditor's Office a) Deputy Auditor Wallace presented an opportunity for the county to receive a 5% discount on the county insurance called the Drug-Free Workplace Credit. This discount is estimated to be about S13,000.00 annua lly. b) The County would need to take steps to fulfill the requirements needed to be eligible for this credit. Necessary steps would include updating the personnel policy handbook to address drug testing and workers' compensation claims. c) Mr. McMurray was assigned to research the legal limitations on random drug testing with regards to public employees. He willwork with the Auditor's Office to gather information and consider creating a county program policy to satisfy the State lnsurance Fund's requirements. d) 10:20 AM Sheriff Thompson confirmed that the Sheriff's Office and the jail have a current policy involving random drug testing, pre-employment, and accident-involved testing in place. 30) 10:29 AM Executive Session 10:29 AM Motion and Action: Enter Executive Session pursuant to ldaho Code 574-206 (1) (b) to consider personnel issues, ldaho Code S 74-206 (1) (d) to consider records that are exempt from public disclosure, and ldaho Code 574-206 (1) (i) to communicate with risk manager/insurer regarding pend ing/imm inently-likely claims, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Kent R. Searle - Member, Bob Kunau - Member, Leonard M. Beck - Chair. 11:02 AM Upon exit of Executive Session, the board took the matter under advisement 11:02 AM Motion and A€tion: Approve recommendations of the Social Services Director regarding indigent matters, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously 31) 11:03 AM Public Hearing for Cottonwood Acres Appeal 11:03 AM Motion and Action: Enter into a public hearing for the Cottonwood Acres appeal, Moved by Kent R Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously. 11:35 AM Motion and Action: Exit the hearing on the proposed Cottonwood Acres Subdivision, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously. UNFINISHED BUSINESS ACTION AGENDA ITEMS 32) 1.2:47 PM Proposed County building discussion CASSIA COUNTY COMMISSION REGUTAR SESSION Monday, September 8, 2025 6lPage a) The Board discussed the appeal concerning due process. Exhibit 28 was submitted late thereby limiting the appellant's response time. There was also a concern about the homeowner's acreage and availability of water. b) The Board questioned aquifer recharge and infiltration systems, and compliance with code 10.3.3. They recognized their limited authority over water decisions. c) Prosecutor Larsen reminded the Board that the appeal was about whether due process was violated. d) They agreed to take another week and to consider the matter. The Board confirmed that bid openings for the proposed County building will take place on 9/19/2025 in the Commission Chambers. 33) 1.2:48 PM Adjourn t2:48 PM Motion and Action: Adjourn, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member Motion passed unanimously. CASSIA COUNTY COMMISSION REGUTAR SESSION Monday, September 8, 2025 7lPage APPROVED Leonard M. 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