Madison County | minutes | meeting 2025-09-08 | Regular Meeting source: https://www.madisoncountyid.gov/Document center/Meeting Minutes/2025/September 8, 2025ab.pdf?t=202511101357540 Abbreviated Minutes: Complete Set of Minutes Are on File in The Clerk’s Office Madison County Commissioner Meeting Minutes September 8, 2025 Attendees: Todd Smith, Commissioner Chairman Brent Mendenhall, Commissioner Dustin Parkinson, Commissioner Troy Evans, Deputy Prosecuting Attorney Kim Muir, County Clerk Karen Daniels, Deputy Clerk ACTION ITEMS This meeting was streamed electronically. Pledge of Allegiance: By all Invocation: Commissioner Parkinson Calendar Discussion: Next Commission Meeting, September 22 and October 14, 2025 IAC Meetings in Boise, September 15–18, 2025 Veterans Day program, November 11, 2025 Schedule of Commissioners and reports on various meetings: A meeting to approve claims between September 22nd and October 14th may be necessary. Commissioner Smith attended the Community Partnership meeting. The 50th Anniversary of the Flood, 75th Anniversary of Madison Memorial Hospital and America 250 celebration will all be in the summer of 2026. There are planning committees that are doing well in planning for the events. A letter was read from the Twin Falls County Mosquito Abatement thanking Jared Arnold and his crew in assisting them in getting control of the mosquito issues in their county, after a change in staffing for them. There was a death in Twin Falls County from the West Nile Virus. Jared was thanked for his professionalism and working long hours for three days to assist them. Discussion Items: Insurance for Senior Center employee: This matter was discussed, and it was determined that the employee is not paid by Madison County and therefore cannot be included on the Madison County insurance. Contracts/Documents: After review and discussion, Commissioner Mendenhall made a motion to approve L2 extensions for Madison School District #321 and Sugar School District #322. Commissioner Parkinson seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Parkinson made a motion to approve Resolution #525, Proclamation in support of America 250. Commissioner Mendenhall seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Mendenhall made a motion to approve the annual beer and wine licenses as listed below. Commissioner Parkinson seconded and voting was unanimous. The motion passed. Good 2 Go Store #104 Good 2 Go Store #105 Walgreens #09918 Maverik #505 Maverik #195 Fresco DTRI Fresco LLC Gringos Mexican Restaurant, CSXII Holdings LLC Mother Hibbard’s Country Store, Vishnu LLC Broulim’s Supermarket, Broulim Supermarkets LLC Brad’s Exon, Orme Family LLC Cooperative, Inc. Applebee’s Neighborhood Grill & Bar Great Scott’s #1, Great Scotts LLC Great Scott’s #2, Great Scotts LLC Albertsons #171 Routine Matters: After review and discussion, Commissioner Mendenhall made a motion to approve the claims presented by the Clerk in the amount of $925,692.29. Commissioner Parkinson seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Mendenhall made a motion to approve the Commission meeting minutes for August 25, 2025. Commissioner Parkinson seconded and voting was unanimous. The motion passed. August 14th minutes will be on the next agenda. Personnel Actions: After review and discussion, Commissioner Parkinson made a motion to approve Personnel Actions with the exception of Shannon Lewis. This will be discussed further and as she completes the NACO training. Jared will come into the next meeting. Commissioner Mendenhall seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Mendenhall made a motion to approve Certificates of Residency as vetted in the Clerk’s office for Lunden Anderson and Jackson Gardner. Commissioner Parkinson seconded and voting was unanimous. The motion passed. Public Comment: No one present to comment. Planning and Zoning: Findings of Fact: Bedrock Business Center-Mills Development The application is for the development of approximately 16.52 acres into 6 building lots and 1 road lot, ranging in size from 2.0–3.4 acres, the property is zoned Commercial. Lots will be serviced with private well and septic system. Lot 7 will be maintained as a private drive for the subdivision. After review and discussion and having found that the application meets the requirements for Findings of Fact as outlined in Madison County Code 115-32, Commissioner Mendenhall made a motion to approve the application from Mills Development, LLC, for the findings of fact of Bedrock Business Center Subdivision as proposed in application materials received July 7, 2025. Commissioner Parkinson seconded and voting was unanimous. The motion passed. Pit Stop RV and Trailers Repair Shop-Chase & Casey Russell The public hearing was well attended, and most were there in support. The Planning Administrator recommends approval of the CUP with the following conditions: - RVs to be repaired shall be parked towards the back of the property to the extent possible. - Hours of Operation be limited to 7:00 AM to 7:00 PM - Any RVs parked are only for repair, and not to serve as a dump for dilapidated RVs. - Any outdoor lighting be turned off by 10:00 PM, or on motion sensors - CUP is valid for 24 months, allowing the applicants to find a location in a commercial zone where they can move the business. If they have not secured another location in that time and wish to continue operation, they will need to re-apply for a CUP. After review and discussion, Commissioner Mendenhall made a motion to approve Findings of Fact for Pit Stop RV and Trailers Repair Shop for Chase & Casey Russell. Commissioner Parkinson seconded and voting was unanimous. The motion passed. Conditional Use Permit-Pit Stop RV and Trailers Repair Shop-Chase & Casey Russell The applicant is applying for a Conditional Use Permit to operate an automobile (RV) Service Station. This is allowed by Conditional Use Permit in the Transitional Agriculture Zone. After review and discussion, Commissioner Parkinson made a motion to approve the application from Chase and Casey Russell for a Conditional Use Permit to operate an automobile (RV) service station as proposed in application materials received July 8, 2025, with conditions as outlined in the staff report. Commissioner Mendenhall seconded and voting was unanimous. The motion passed. Plat Amend w/Decrease Thunderbird Park-Bron Leatham The proposed Plat Amendment with decrease will change Lot 8A from 1.75 acres to a new southern lot 8B which will be 1.00 acre, and the remaining northern .75 acres will be removed from the subdivision in order to accommodate business growth for the adjacent landowner. The acreage of the Subdivision will decrease, however, the number of lots will not change. Since the acreage for the subdivision is decreasing, it is being considered as an amendment with decrease. After review and discussion and having found that the application for a Plat Amendment from Thunderbird Business Park, LLC meets the criteria for an amendment with decrease as noted in Madison County Code 115-201 (b), Commissioner Mendenhall made a motion to approve the plat amendment with decrease for the Thunderbird Business Park Subdivision, as outlined in application materials submitted July 28, 2025. Commissioner Parkinson seconded and voting was unanimous. The motion passed. Jared Arnold and Jared Willmore, ABS Doors, Replacements for East and Main Jail The jail doors are non-standard and experiencing several structural and operational issues such as metal frames corroding, a crack that expands due to water intrusion and a door that does not open the correct direction. Jared Willmore recommends using ABS Doors, as they are bonded and equipped to handle this specialized work. He believes they are the best choice for the repair or replacement needed. There are funds currently available in the maintenance budget to cover part of the jail door repair project. However, Jared Arnold is requesting an additional $11,567.87 from the Commissioners to fully fund the project and address all necessary repairs. After review and discussion, Commissioner Mendenhall made a motion to approve $11,567.87 to be taken out of the project line in order for ABS Doors to repair or replace doors for the East and Main Jail to insure officer security and safety. Commissioner Parkinson seconded and voting was unanimous. The motion passed. The Commissioners asked Jared Wilmore to keep them updated on the progress of the East Jail, specifically in terms of inmate staffing. This will help them track how the County may recoup its investment, recognizing that it is a significant financial commitment. Additionally, Jared Arnold suggested that the Commissioners conduct a walk-through of both the East and Main Jail facilities. This walk-through is scheduled to take place at the conclusion of the October 14th Commission meeting. Jared Arnold, Snowmobile Grant award for Idaho State Parks and Rec, Lease Agreement for Snowmachine Grooming District Snowmobile Grant award for Idaho State Parks and Rec After review and discussion, Commissioner Parkinson made a motion to approve the Snowmobile Grant award for Idaho State Parks and Rec. Commissioner Mendenhall seconded and voting was unanimous. The motion passed. Lease Agreement Bid for Snowmachine Grooming District One bid was opened for Wilcox Logging for trail maintenance. The bid is for $7600 per mile spread over two years. Wade Kaufman will oversee the project. After review and discussion, Commissioner Parkinson made a motion to approve Lease Agreement Bid to Wilcox Logging for Snowmachine Grooming District pending review by Jared Arnold and Snowmobile District Board. Commissioner Mendenhall seconded and voting was unanimous. The motion passed. Brian McKeller, Review and sign: Insurance contracts After review and discussion, Commissioner Mendenhall made a motion to approve the Sisco Service Agreement. Commissioner Parkinson seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Parkinson made a motion to approve the Samaritan fund program consulting agreement. Commissioner Mendenhall seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Mendenhall made a motion to approve the Joinder to prescription plan service agreement. Commissioner Parkinson seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Parkinson made a motion to approve the Joinder agreement with Paydhealth, LLC and Novo Connection Analytics, LLC with an amendment for one year vs. three years. Commissioner Mendenhall seconded and voting was unanimous. The motion passed. Sonnie Haws, C&D Site Rates and Great West C&D site rates There was discussion about the need to increase rates at the C&D site in order to better cover operational costs and to prepare for future closure expenses as well as the importance of having a justifiable basis for the rate increase. Sonnie will conduct a comparison with other landfill facilities’ load structures to help guide the proposed rate adjustment. It was also suggested that the landfill should begin requiring tarps on all incoming loads to improve safety and compliance. Sonnie will present a proposed rate structure for landfill operations at the September 22nd Commission meeting. During that meeting, the Commissioners will also need to set a date for a public hearing to review and discuss the proposed rate changes. Great West After review and discussion, Commissioner Mendenhall made a motion to approve an amendment authorizing an increase not to exceed $25,000 for the ongoing work by Great West at the transfer station. Commissioner Parkinson seconded and voting was unanimous. The motion passed. Shawn Boice, Wisby Mobile Home Tax Cancellation After review and discussion, Commissioner Mendenhall made a motion to approve a tax cancellation for $511.25 for the Wisby’s. Commissioner Parkinson seconded and voting was unanimous. The motion passed. Robert Kohler, Report on continuing Burn Ban Ordinance #514 The current burn ban has been effective in raising public awareness and achieving its intended impact. Based on supporting data trends, Chief Child recommends ending the ban three weeks earlier than originally scheduled. Commissioner Smith emphasized that, despite lifting the ban, the County remains in drought status, and the public should continue to exercise caution. The campus will align its messaging with the County's guidance, and it was noted that federal authorities have already withdrawn their burn restrictions. After review and discussion, Commissioner Parkinson made a motion to discontinue the Burn Ban Ordinance #514 three weeks earlier than originally scheduled. Commissioner Mendenhall seconded and voting was unanimous. The motion passed. The Commissioners expressed their appreciation to Robert for his vigilance in monitoring data and providing informed guidance. His efforts have been instrumental in helping the County make safe, data-driven decisions, particularly related to the burn ban and drought conditions. Executive Session: Commissioner Smith made a motion to go into Executive Session at 11:35 a.m. Executive Session Idaho Code § 74-206(1) (b) employee matters and (d) exempt records, Ann Marie Sorensen, Indigent Clerk. A roll call was taken as follows: Commissioner Smith-yes, Commissioner Mendenhall-yes, Commissioner Parkinson-yes. The motion passed. Commissioner Smith returned to open session at 12:16 p.m. After review and discussion, Commissioner Parkinson made a motion to sign approvals for Case No. N2025006 and a Lien Release for Case No. 2016031. Commissioner Smith seconded and voting was unanimous. The motion passed. Commissioner Smith adjourned the meeting at 12:18 p.m. Approved: Todd Smith, Commissioner Brent Mendenhall, Commissioner Dustin Parkinson, Commissioner Attest: Kim Muir, County Clerk