Madison County | minutes | meeting 2025-10-27 | Regular Meeting source: https://www.madisoncountyid.gov/Document center/Meeting Minutes/2025/October 27, 2025ab.pdf?t=202511101358570 1 | P a g e Abbreviated Minutes: Complete Set of Minutes Are on File in The Clerk’s Office Madison County Commissioner Meeting Minutes October 27, 2025 Attendees: Todd Smith, Commissioner Chairman Brent Mendenhall, Commissioner Dustin Parkinson, Commissioner Troy Evans, Deputy Prosecuting Attorney Kim Muir, County Clerk Karen Daniels, Deputy Clerk ACTION ITEMS This meeting was streamed electronically. Pledge of Allegiance: By all Invocation: Commissioner Parkinson Calendar Discussion: Next Commission Meeting: November 10 and 24, 2025. District 6 Meeting: November 13, 2025, Bonneville County Elections Office, 11:00 a.m. Fall COI Training: November 18, 2025, Bonneville County Fairgrounds, 8 a.m-4 p.m. County Christmas Party: December 4, 2025, Legacy Flight Museum, 6:00 p.m. January Commission meetings will be held on the 12th and 20th, 2026. The change is due to IAC Meetings. Schedule of Commissioners and reports on various meetings: Commissioner Mendenhall attended the Appreciation Dinner at BYU-I and reported that it was a nice affair. Commissioner Mendenhall will travel to Boise Wednesday and Thursday this week for IAC Meetings Contracts/Documents: After review and discussion, Commissioner Mendenhall made a motion to approve Ordinance #527 Adopting the Madison County Budget as amended. Commissioner Parkinson seconded and voting was unanimous. The motion passed. Discussion Items: Set Public Hearing for Compression Brakes: Commissioner Mendenhall made a motion to set a Public Hearing to get public input regarding Compression Brakes in the County. Commissioner Parkinson seconded and voting was unanimous. The motion passed. 2 | P a g e Insurance issues: Commissioners discussed the new insurance. APTA employees phone calls and then causing many hours on the phone to resolve a simple issue, is not satisfactory to the Commissioners. Our agent and Commissioner Parkinson have been talking to APTA about this service and promises were made that it will improve. Commissions were also discussed, and they are lower than Blue Cross. Commissioners feel that even if it is cheaper, it’s not worth it if the service is not up to our standards. Routine Matters: After review and discussion, Commissioner Mendenhall made a motion to approve the claims presented by the Clerk in the amount of $833,071.00. Commissioner Parkinson seconded and voting was unanimous. The motion passed. After review and discussion, Commissioner Mendenhall made a motion to approve the Commission meeting minutes for October 14, 2025. Commissioner Parkinson seconded and voting was unanimous. The motion passed. Personnel Actions: After review and discussion, Commissioner Parkinson made a motion to approve Personnel Actions. Commissioner Mendenhall seconded and voting was unanimous. The motion passed. No certificates of residency to present. Public Comment: No one present to comment. Planning and Zoning: Final Plat Amend for Withers Estates-Teton Horizon Holdings, LLC, Troy Hastings: The application is for a 39-Lot Subdivision of approximately 59 acres in the SW corner of the intersection of 2000 W and 3000 N, in the Hibbard area of Rexburg. The property is zoned Madison County – Rural Residential 1.5 zoning. The property is currently being farmed. Surrounding land uses include agriculture, and the residential uses, including the Saddle Creek Subdivision to the SW of the subject property. The subdivision is considered a “Large Scale Development” as defined in Madison County Code. Two slight changes were made to Final Plat, from the approved Preliminary Plat. First, some street names were changed. Second, the corner intersection in the SE corner was reconfigured to better accommodate road service including snow plowing and storage. After review and discussion, Commissioner Parkinson made a motion to approve the final plat amendment for Withers Estates-Teton Horizon Holdings, LLC, Troy Hastings. Commissioner Mendenhall seconded and voting was unanimous. The motion passed. Christine Stoll, Quarterly check-in: Christine will meet with Commissioner’s for dinner on Wednesday, October 29th. Jared Willmore, MZ Automation (Courthouse Security): 3 | P a g e Nick from MZ Automation, along with Jared, met with the Commissioners to discuss the possibility of unifying the security systems for the jail and courthouse under one integrated system. The current system is already considered one of the best camera systems available, and it's the primary solution used by MZ Automation. Additional cameras and enhancements can be easily added to improve coverage and functionality. Nick asked the Commissioners to share any specific security concerns they may have, prompting a conversation about access control for the Sally port, like who is entering and how that access is granted. The discussion focused on anticipating future threats such as individuals becoming upset and improving preparedness through system integration. As part of the proposal to unify the jail and courthouse security systems, MZ Automation recommended incorporating advanced analytics and threat detection features into the existing camera infrastructure such as facial recognition technology with the ability to identify and track individuals sitting outside courthouse windows or loitering for extended periods, flag previously identified problematic individuals by uploading their profiles to the system and send real-time notifications to dispatch if suspicious behavior is detected. The integrated security system could tie together the camera analytics, access control for doors, metal detection at the main entrance and a distress button installation in the Commission Room for emergency response. A central platform would allow all security applications to be managed from one system, improving coordination and speed of response. Enhanced monitoring features built into the camera system would provide an extra layer of situational awareness and security alerts. Jared explained that with the proposed integrated system, he would be able to monitor and control back entrances remotely, eliminating the need to physically staff those points. Commissioner Mendenhall inquired whether the system could be extended to the Admin Building, to which the answer was yes—the system is fully expandable and compatible with other county facilities. Commissioner Parkinson emphasized the value of having more instant response capabilities, noting that the goal is to shift the camera system from reactive to proactive—capturing and alerting to incidents as they occur, not after the fact. The proposed system is modular and flexible, allowing for customized control by building or by department as needed. Nick reviewed billing options for the proposed integrated security system. During the discussion, Jared Arnold from maintenance, asked whether the Sheriff’s Office would be willing to take over management of all door locks across County facilities—a responsibility his department currently handles. The Commissioners directed Nick and Jared Willmore to collaborate and develop a comprehensive plan for the system, including operational responsibilities, billing structure and centralized oversight. Additionally, Nick requested clarity on who the official point of contact is for the County so that communication and decision-making can be streamlined going forward. Shawn Boice, Eagle View GIS Flight Contract Discussion: Commissioner Smith and Shawn recently met with the City of Rexburg to discuss cost-sharing for the GIS aerial flight program. Although the County and City share GIS operations 50/50, the City does not pay 50% of the cost of the flights. Shawn is seeking direction on what amount to invoice 4 | P a g e the City for their portion of the flight costs going forward and is considering initiating a discussion with the City about potentially taking over the program or the billing responsibilities. The current arrangement places an unfair burden on the County when other cities do not pay their share of the costs. A key question was raised: Is the aerial flight a GIS function or a separate service? This is something Mayor Merrill will be asked to help clarify. Next steps are to plan to meet again in mid- November to further discuss roles, responsibilities, and billing structure. Urban Renewal, Discussion on projects: Brad Cramer, owner of Perspective Planning and Consulting, along with Scott Miller from the City of Rexburg were present and presented an eligibility study for a new urban renewal district. Commissioner Parkinson asked what are the rules and opportunities for collaboration between the County and City regarding urban renewal efforts? He emphasized the need to understand how to move forward with infrastructure and development improvements in partnership with the City. Brad provided a summary of the purpose of the meeting and the steps involved. He plans to present a resolution for consideration on an upcoming agenda. Brad clarified that it is permissible to include lands not yet annexed in the district and whether land is in the City or County, if it was designated for agricultural use within the last three years, the property owners must sign a consent to be included in the district. There is no urgent deadline, as there are multiple steps to complete, making it unlikely the process will be finalized before the end of the year. Executive Session: Commissioner Smith made a motion to go into Executive Session at 9:35 a.m. Executive Session Idaho Code § 74-206(1)(b) employee matters and (d) exempt records, Ann Marie Sorensen, Indigent Clerk. A roll call was taken as follows: Commissioner Smith-yes, Commissioner Mendenhall-yes, Commissioner Parkinson-yes. The motion passed. Commissioner Smith returned to open session at 10:07 a.m. After review and discussion, Commissioner Mendenhall made a motion to sign approvals for Case No. N2025007. Commissioner Parkinson seconded and voting was unanimous. The motion passed. Employee Recognition: 25 years –Angie Moffat 15 years -Shane Radford 5 years – Eva Griffel, Edward Waahila, Bonnie Moore, Charles Fowler, Jessica Hill, Justin Mortensen and Gregory Schlenker Department Head Meeting: Zach/Jason training for an employee ending employment. A handout was given to those present and a checklist of what to report to IT and Maintenance when an employee leaves or is hired. Commissioners reminded all departments to do employee evaluations and document. Merit raises should be based on evaluations and honesty is crucial. 5 | P a g e Ecyclers to recycle batteries. A free lithium battery disposal day will be announced, as well as a separate area at the Solid Waste site to dump the batteries. This is needed because these batteries have been causing fires at the Solid Waste site. Lithium batteries need to be removed before disposing of electronic equipment. There will be more information coming in the spring. Feedback on insurance. This matter was discussed and there have been complaints regarding APTA returning phone calls, as well as long wait times on the phone. Others were pleased with the service they have received. Fairgrounds, to express appreciation. Evan Wise thanked all present for their help with the fair and rodeo. He said all departments contributed to the success of these events. Commissioner Smith adjourned the meeting at 1:15 p.m. Approved: Todd Smith, Commissioner Brent Mendenhall, Commissioner Dustin Parkinson, Commissioner Attest: Kim Muir, County Clerk