City of Shelley | minutes | meeting 2026-08-12 | Minutes - August 12, 2026
source: https://cityofshelley.org/media/2c2j1qau/min081226.pdf

CITY OF SHELLEY
COUNCIL MEETING
MINUTES

August 12, 2026

PRESENT: Mayor: Kim Westergard
Council Members: Leif Watson, Don West, Sean Kress, Louise Street
Public Work Director: Justin Johnson
Police Chief: Chad Purser
City Building Inspector/Planner: Jordon Johnson
Recreation Director:
Attorney: B.J. Driscoll
City Clerk/Treasurer: Lisa Ybarra

Pledge of Allegiance: Jordon Johnson
Invocation: Councilman Leif Watson

The meeting was opened at 7:30 p.m.

Louise moved; Sean seconded to approve the consent calendar:
Approval of Council Meeting Minutes of July 22, 2026
Approval of Building Permits
Sager Sign Arts — Sign Lex Christensen Single Family
Bryce Bradshaw _- Fence Allen Messick Fence
Heidi Robertson Accessory Building

A roll call vote was taken: Louise — aye, Sean — aye, Don — aye, Leif — aye. Allin
favor, approved unanimously.

Call for a Public Hearing Amendment — FY 2026-2027 Budget
Lisa mentioned that in April of this year the Council called for the new fiscal year

budget hearing be held on August 26". The date was set before knowing the last
date to hold the hearing. After talking to the County, the city could set the date to
the last date to hold the budget hearing from August 26" to September 9",
however the Council would have to amend the dates. Leif moved, Louise
seconded to approve to amend the public hearing for the fiscal year 2026-2027
from August 26, 2026 to September 9, 2026 at 6:00 p.m. Allin favor, approved
unanimously.

Consider approval of accepting Fox Crossing Retention Ponds
Sean moved, Don seconded to table this item per Justin to the next council

meeting. All in favor, approved unanimously.

Consider Approval of Change Order 2 —LSLR and Water Meter Project Phase 1
This item was removed from the agenda and does not need to be placed ona

future agenda.

Consider approval of LSLR and water meter project update .
Dave presented the bids for phase 4 & 5 and also the bids for phase 2 & 3. Dave

mentioned that Forsgren has the recommendation to award project phase 2 & 3
Council Meeting - August 12, 2026

to JM Concrete in the amount of $3,727,410.00 on contingent approval from the
funding agency and holding an interview with city staff and city public works
director. Dave mentioned that there is not enough funding to continue with Knife
River without renegotiating and it is why the projects for 2 & 3 went out for bid.
The city would be able to renegotiate the bids with the new company. If they do
not want to renegotiate, the phases would go out to bid again. Dave mentioned
that the company does need to have a performance bond that has the same value
as the project and the company has to perform accordingly. The city could go
against the performance bond if the company is not meeting the expected
performance and work. The company that holds the performance bond would
then request the company do such work required. The city does have an option of
doing a two-step process. Advertise the qualifications for a company such as they
need to be bonded, certified and also state they have to have installed at lease
500 meters. However, as an example used, if the best company installed 499
meters, they would not qualify for the project but if the worst company installed
501 meters, they would qualify for the project per the advertisement. There
would be a committee set up and if Justin who is the public works director did not
feel comfortable with the company, it voids ALL companies and the process needs
to restart. Sean moved, Louise seconded to approve the LSLR award
recommendation to JM Concrete in the amount of $3,727,410.00 contingent with
meeting with the Public Works Director as well concurrent from the funding
agency. Allin favor, approved unanimously.

Consider amendment to Ordinance 673 — Ban sale of Kratom within city limits
B.J. mentioned that there was language that needed to be removed ordinance
673. The new ordinance would be amended in its place. Leif moved to suspend
the reading of the ordinance #675 on three different days and read title of
ordinance of ordinance #675 once, Louise seconded it. All in favor, approved
unanimously. Leif moved to adopt ordinance #675 regarding an ordinance adding
to title 6, health and public safety, chapter 5, banning the sale and delivery of
Kratom and derivatives within the city; providing for severability; providing for the
repeal of conflicting ordinances; providing for a penalty of violations thereof; and
providing an effective date, Don seconded. A roll call was done, Louise — aye, Sean
— aye, Leif — aye, Don — aye. All in favor, approved unanimously.

Consider approval of revised City Vehicle Policy and Fuel Card Policy
B.J. presented the updated City Vehicle Policy which included the Shelley Police

Department and also the updated Fuel Card Policy. Louise moved, Sean seconded
to approve the revised City Vehicle Policy, Shelley Police Department Vehicle
Policy and the Fuel Card Policy. All in favor, approved unanimously.

New Council Business —

Consider approval of General Business Licenses

Leif moved, Louse seconded to approve the general business licenses for
Mountain Edge Designs, CG Ledger Solutions, Beus Boys Cleaning Services LLC,
Body Matters Wellness, and Huntsman Custom Leather & Knifes. All in favor,
approved unanimously.

Consider approval of Door to Door Sales
Lisa mentioned that she received to cancel the door-to-door sales license.

Council Meeting — August 12, 2026

Old Council Business
None

Department Head Reports
Jordon said that Brinkman Park was moving along and the grand opening is set for

September 9" at 4:00 p.m. with Westmark. Mayor Kim mentioned to have flyers
out, information on the marquee, the city website and social media. There will be
refreshments and Don would work on getting Westmark swag. Jordon said that
Hailey reached out and mentioned she has received a lot of compliments on the
courts and how nice they are. Sean mentioned that the nets are easy to move.
Don mentioned his family held a pickleball tournament and the courts were nice.

Justin said he had an employee who gave his two weeks’ notice and his last day
with the city would be tomorrow. He will begin the process to hire for the
vacancy.

Chief mentioned that movie in the park would be tomorrow and they would be
showing The Goonies. He also said he reached out to business for donations and
he had 16 prized that would be hidden in the park for a treasure hunt before the
movie. Dakota was released from field training. The department will now have
two officers on the night shift at all times. Officer Workman will be leaving the
department in December to go back to school. Chief also said that there is a Labor
Day task force beginning August 19" for DUI.

Council Reports
Don thanked the department heads for their hard work. He appreciates all of

them.

Leif said the city picnic was great. There is a lot happening within the city, there
are a lot of people that are happy and then there are some that are not. Workers
are working fast and late nights at the school to finish their projects before school
starts. Leif thanked the police for doing a great job and keeping us safe at night.

Mayor Kim thanked the city employees for putting on the city picnic and there
was a lot of employees there with their families. The farmer’s market was not
going to happen tomorrow because of the Children’s Market. There is an open
position for the recreation department but for now she wanted to thank Tyson
Hanson for doing a great job helping with the flag football and she thanked Justin
for helping Tyson with what he needs on the fields. Mayor Kim thanked the
Kiwanis for their volunteers and the hard work for the upcoming Spud Day
celebration. Mayor Kim also asked the residents to reach out to her or the council
with questions about the water rate increases because Tori is getting a lot of heat
for the increase when she has no control. She wanted to let the residents know
that this project has been ongoing since 2023.

ATTEST: eee Fo Aa

Adjourned: 8:08 p.m.

APPROVE: \(

Council Meeting — August 12, 2026