Jefferson County | minutes | meeting 2026-02-23 | County Commissioner Regular Meeting Agenda (PDF)
source: https://www.jcgov.us/AgendaCenter/ViewFile/Minutes/_02232026-469

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JEFFERSON COUNTY COMMISSIONER MEETING MINUTES
FEBRUARY 23, 2026

Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paul
Butikofer, Emergency Management Rebecca Squires; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by
Commissioner Young. Prayer offered by Commissioner Clark. Clerk, Colleen Poole, is absent.

Recording available at https://icgov.us/AgendaCenter

ELECTED OFFICIALS - DEPARTMENT HEADS

EMPLOYEE RECOGNITION
9:01:53 AM The Board recognized employees who have reached their 10-year and 30-year employment milestones withJefferson
County.

STAFF MEETING

9:04:20 AM IT, Garn Herrick — his department's current big project is getting the Sheriffs office prepared for VBN laptops in their

vehicles to ensure secure connections.

Extension/4H, Joseph Sager - 4H programming is going well, Deanna has been doing weekly Master Food Preservation classes and has
a lot of interest in her canning classes. The University of Idaho is intending to transition Joseph's position out of chairing two
counties, Jefferson and Clark, so he has been mentoring Deanna so she is prepared to take over when the transition happens.

Parks & Recreation, Martin Jones — things have been busy, the regular recreational basketball season ended on Saturday and the
championship round is this weekend. Baseball signups and campsite reservations are open and the campsites are already
booked for half of July.

Noxious Weeds, Rhett Hansen — business as usual, just waiting for spring and working on projects.

Planning & Zoning, Milton Ollerton - busy as usual. Permits are only at half of what they were last year but he suspects that will change.

Road & Bridge, Public Works, Mike Carter — business as usual, busy working on projects. The crew finally had snow last week and plowed.
He has been reviewing work lists and estimating the impact of the funding cuts that might happen from the state level.

County Engineer, Sam Scott - has been working on various projects, including updating the county road standards with Mike Carter. The
construction for the new shop at the Circular Butte Landfill has made progress; the exterior, electrical, and framing have all been
completed.

Sheriff, Steve Anderson — busy ramping up for spring events. Parks & Rec has joined his office for the annual Easter Egg Hunt and it is
going to be a big event.

Assessor, Jessica Roach — mostly business as usual. The property tax relief program is ramping up. There is an open position in the
Assessor's office for a Deputy Assessor.

Treasurer, Kristine Lund — fairly busy and working on processing Warrants of Distraint for unpaid mobile home taxes. Ideally these are
taken care of prior to sheriff intervention. The tax deed hearing is scheduled for May 19. The blue claim forms are demands and
are paid prior to Board approval, and should be used only when necessary, such as refunds for patrons, utility bills, and bills with
immediate due dates like contracted work. All other claims should go through the regular process.

Building & Maintenance, James Richardson — has been very busy. Currently working on projects for the jail, Planning & Zoning offices, and
the Sheriffs office.

Probation, Tammy Adkins — has a lot going on, the main thing is the switch for juvenile detention. 5C will be closed on March 1, so the
county will be utilizing 3B in Bonneville County.

HR/Emergency Management, Rebecca Squires - it is grant season for Emergency Management. For HR, she has been working more with
the policies and will be sending out final drafts within the week so please share any feedback. Rebecca has ordered the
necessary furniture for the federally required lactation room that will be set up in the breakroom on the first floor of the annex
building. She issued a reminder about FMLA and urged elected officials and department heads to reach out whenever they have
questions about an employee's eligibility.

Clerk's Office, Kimberly Murphy - employee wellness testing will be next week. The county is self-insured and this helps with the rates. It's
important to get ahead of medical concerns before they are a major issue.

Solid Waste, Brandy Ward - Circular Butte has been receiving about one to two loads a week from Custer County. The old dozer has been
moved to County Line and is being utilized. She has been discussing the estimate for financial assurance with Xcell Engineering
and will bring that to the Board for approval in the near future.

Prosecutor, Paul Butikofer - brought up concerns regarding security in the annex building. Asked for further discussion on the matter at the
next meeting.

SHERIFF - STEVE ANDERSON

APPROVE RESOLUTION #2026-12 - DESTRUCTION OF RECORDS - (ACTION ITEM)

Commissioner Meeting Minutes FEBRUARY 23, 2026

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9:42:47 AM Sheriff Steve Anderson — presented a resolution for approval to destroy records that have met the applicable retention
requirements. Commissioner Clark read the resolution on the record.

9:48:45 AM Motion to approve Resolution #2026-12 by Commissioner Clark. Second by Commissioner Young. Roll call
taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

PROBATION - TAMMY ADKINS

e APPROVE MEMORANDUM OF UNDERSTANDING WITH BANNOCK COUNTY - DISTRICT 6 JUVENILE DETENTION CENTER -
(ACTION ITEM)

e APPROVE MEMORANDUM OF UNDERSTANDING WITH BONNEVILLE, BINGHAM, AND BUTTE COUNTIES - 3B JUVENILE
DETENTION CENTER - (ACTION ITEM)
9:50:37 AM Tammy Adkins — presented the MOU with Bannock County and the MOU with Bonneville, Bingham, and Butte
Counties for juvenile detention. She has concerns regarding the requirement of providing social history reports, specifically that the
agreement language would require her staff to obtain a court order each time a report is requested and noted that such reports are not
prepared for pre-adjudicated juveniles. Further clarification is needed, as staff does not have authority to release those records without
proper court approval. The agreements need to be in place prior to March 1, when 5C will be officially closed.
10:10:45 AM Motion to approve the MOU between 3B Juvenile Detention and Jefferson County to approve the agreement
but section 2B will need a clarification on that section and giving Chairman Hancock the authority to sign the agreement by
Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young -— aye,
Chairman Hancock - aye. Motion passed.
10:11:55 AM Motion to approve the MOU between Bannock County and Jefferson County excluding section D: Social
History Reports for further clarification, after which, authorizing Chairman Hancock to sign the agreement by Commissioner
Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman
Hancock — aye. Motion passed.

BUILDING & GROUNDS - JAMES RICHARDSON
e PARKING LOT MAINTENANCE - (ACTION ITEM)
10:13:48 AM James Richardson — presented bids for parking lot maintenance for seal coating and striping at the complex. Road &
Bridge will complete the major repairs. The lowest bid is from Snake River Striping & Asphalt Maintenance for $21,930.
10:21:26 AM Motion to approve the asphalt coating and striping for the parking lot with Snake River Striping & Asphalt
Maintenance for $21,930 by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye,
Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

10:14:07 AM _ Paul Butikofer left the meeting.

COMMISSIONERS
e APPROVE CLAIMS - (ACTION ITEM)
11:09:30 AM Motion to approve the claims for February 7, 2026 through February 20, 2026 for $764,214.42 by Commissioner
Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman
Hancock - aye. Motion passed.

e APPROVE CERTIFICATES OF RESIDENCY - (ACTION ITEM)
11:10:57 AM Motion to approve the Certificates for Residency for Spring 2026 for College of Southern Idaho for Kaden
Hagerott, Aiden Deinhard, and Judy Taylor by Commissioner Young. Second by Commissioner Clark. Roll call taken.
Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed.
11:11:26 AM Motion to approve the Certificates of Residency for Spring 2026 for College of Western for Kaden Hagerott,
Aiden Deinhard, and Judy Taylor by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark
- aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed.

e APPROVE COMMISSIONER MEETING MINUTES - (ACTION ITEM)
None today.

e COUNTY APPROVAL OF WHOLESALE LOCATION - (ACTION ITEM)

11:11:54 AM — Commissioner Clark read the letter requesting approval onto the record. Drinc Inc. will not be open to for sales to the
public.

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11:14:01 AM Motion to approve the permit for Drinc to be approved as a wholesale location by Commissioner Clark. Second
by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye.
Motion passed.

APPROVE SUBSCRIPTION AGREEMENTS FOR TITLE COMPANIES - (ACTION ITEM)

11:16:57 AM Motion to approve the subscription agreement between TitleOne and Jefferson County by Commissioner
Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman
Hancock — aye. Motion passed.

11:17:18 AM Motion to approve the subscription agreement between Flying S and Jefferson County by Commissioner
Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman
Hancock — aye. Motion passed.

11:17:39 AM Motion to approve the subscription agreement between Alliance Title and Jefferson County by Commissioner
Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman
Hancock — aye. Motion passed.

11:17:58 AM Motion to approve the subscription agreement between AmeriTitle and Jefferson County by Commissioner
Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman
Hancock - aye. Motion passed.

ENGINEER - SAM SCOTT

AWARD HVAC CONTRACT FOR CIRCULAR BUTTE LANDFILL SHOP - (ACTION ITEM)

10:25:30 AM Sam Scott — presented the five quotes received for the HVAC contract for new shop at the Circular Butte Landfill. He
requested that they include exhaust fans and air louvers, however a few quotes did not include those items. The lowest bid, without the
requested additions, was from Top Notch for $18,310, and Sam estimates the additions would add at least an additional $12,000 to the
quote. The quote from Sermon is for $32,670 and includes all additional requirements. Sam would recommend awarding the contract to
Sermon as they seem more willing to complete the entire project.

10:32:23 AM Motion to approve Sermon for the HVAC contract work for the Circular Butte Landfill shop for $36,170 by
Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye,
Chairman Hancock - aye. Motion passed.

PLANNING & ZONING - MILTON OLLERTON

APPROVE ADMINISTRATIVE PLAT - SUB26-0002 - THE ROCKIES ADMINISTRATIVE PLAT - (ACTION ITEM)

o PROPOSE A3-LOT SUBDIVISION LOCATED OFF OF N 4100 E IN THE RESIDENTIAL-ONE ZONE
10:33:06 AM Jenna Huennekens, Milton Ollerton, Mike Carter - presented the Rockies Administrative plat for approval. The
subdivision already existed and this modification will widen the easement and create three lots.
10:42:01 AM Motion to approve the Rockies Administrative Plat SUB26-0002 by Commissioner Young. Second by
Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion
passed.

APPROVE CITYWORKS SOFTWARE CONTRACT RENEWAL - (ACTION ITEM)

10:43:54 AM Milton Ollerton - presented the quote for the Cityworks Software Contract that will need to be renewed in May. The
contract includes a five percent annual renewal rate increase of $4,000, bringing the cost to $39,375. This expenditure, including the
renewal rate increase, was included in his budget.

10:47:11 AM Motion to approve the Cityworks Contract renewal for Planning and Zoning for the cost of $39,375 by
Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye,
Chairman Hancock - aye. Motion passed.

APPROVE JOINT POWERS CONTRACT RENEWAL WITH CITY OF RIGBY FOR BUILDING INSPECTIONS - (ACTION ITEM)
10:48:26 AM Milton Ollerton - presented the Joint Powers Contract with the City of Rigby for building inspections. The updated
agreement allows for Jefferson County to complete HVAC, electrical, and plumbing inspections. The City of Rigby is in the process of
updating their codes to reflect the change. The agreement has been reviewed by legal.

10:50:14 AM Motion to approve the Joint Powers Agreement for HVAC, Electrical, and Plumbing inspection services with
the City of Rigby by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark — aye,
Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

RED FOX SUBDIVISION DISCUSSION

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10:50:51 AM Milton Ollerton - Milton has met with the developer several times about the concerns regarding the Nutrient-
Pathogen(NP) study and traffic study requirements. There was an NP study completed in 2010, and they are willing to put in two turn lanes
and feel this satisfies the requirements. Mike Carter, Public Works, disagrees with waiving the traffic study.

e UPDATE
10:59:15 AM Milton Ollerton - provided an update on the Planning and Zoning department. Milton has met with Trellis to continue

talking about County Line Road. Urban Renewal is being seriously considered as a solution to the infrastructure surrounding the project.
The Planning and Zoning Commission is setting up a committee for the Greater Rigby Area plan.

11:40:46 AM Motion by Commissioner Young to adjourn at 11:40 a.m. Second by Commissioner Clark. All in favor - aye. Motion
passed.

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Commissioner Meeting Minutes FEBRUARY 23, 2026