Jefferson County | minutes | meeting 2026-03-09 | County Commissioner Regular Meeting Agenda (PDF) source: https://www.jcgov.us/AgendaCenter/ViewFile/Minutes/_03092026-471 Page 1 Commissioner Meeting Minutes MARCH 9, 2026 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES MARCH 9, 2026 Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paul Butikofer, Emergency Management Rebecca Squires; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Chairman Hancock. Prayer offered by Commissioner Clark. Clerk Colleen Poole is absent. Recording available at https://jcgov.us/AgendaCenter COMMISSIONERS – ROAD & BRIDGE – LHTAC – CHAINEY RHOADES  LHTAC ROAD SCHOLAR & ROAD MASTER AWARDS 9:02:06 AM Chainey Rhoades presented the Road Scholar and Road Master awards to the seven Road & Bridge employees who have completed the training courses and passed the exam. NOXIOUS WEEDS – RHETT HANSEN  CHEMICAL ROOM ENCLOSURE – ACCEPTING LOW BID – (ACTION ITEM) 9:15:03 AM Rhett Hansen – presented the bids he received for the contract work to enclose the chemical room at the shop. Three bids were received – Rock Creek bid $32,391, High Valley bid $33,921.84, and Western Builder bid $48,550. The budget has funds available. The project should be completed by May. 9:18:05 AM Motion by Commissioner Clark to approve the bid to expand the chemical room at the Roberts Weeds Department shop for $32,391. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed.  APPROVE RESOLUTION #2026-16 – DESTRUCTION OF RECORDS – (ACTION ITEM) 9:19:49 AM Rhett Hansen – presented the resolution for destruction of records. Commissioner Young read the resolution onto the record. 9:20:57 AM Motion by Commissioner Young to approve Resolution #2026-16. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. ROAD & BRIDGE – MIKE CARTER – ENGINEER – SAM SCOTT  PUBLIC HEARING – ADOPT ORDINANCE #2026-03 – (ACTION ITEM) o AN ORDINANCE ADOPTING THE JEFFERSON COUNTY PUBLIC WORKS ROAD STANDARD SPECIFICATIONS AND DRAWINGS, ESTABLISHING UNIFORM STANDARDS FOR THE DESIGN, CONSTRUCTION, AND IMPROVEMENT OF ROADS, BRIDGES, DRAINAGE FACILITIES, UTILITIES, AND RELATED INFRASTRUCTURE WITHIN PUBLIC RIGHTS-OF- WAY AND APPLICABLE PRIVATE DEVELOPMENTS, AND PROVIDING FOR ADMINISTRATION AND ENFORCEMENT  APPROVE RESOLUTION #2026-15 – (ACTION ITEM) o ADOPTING THE 2026 JEFFERSON COUNTY PUBLIC WORKS ROAD STANDARD SPECIFICATIONS AND DRAWINGS; ADOPTING CERTAIN STATEWIDE SPECIFICATIONS AS SUPPLEMENTAL STANDARDS; SUPERSEDING PRIOR ROADWAY STANDARDS; AND PROVIDING AN EFFECTIVE DATE 9:22:40 AM Chairman Hancock read a summary of the proposed ordinance and resolution on the record; this has been reviewed approved by county legal counsel. The board recommended changes to number five – on the part related to ‘previously unsafe subdivisions’ should have clarify who determines the safety; for 5F, the county engineer should be added to the hierarchy. The board will revisit this agenda item in the 11:00 hour. No one has signed up to speak for the public hearing and it was discussed at the meeting last week with no on signed up to speak. 11:45:27 AM Mike Carter & Sam Scott – presented the Road Standards Ordinance will the minor adjustments to page 9 & 10 that were requested from the board earlier in the meeting. 11:47:12 AM Motion by Commissioner Clark to approve the 2026 Jefferson County Public Works Road Standards Specification and Drawings, to adopt and amend roadway standards, and to approve Ordinance #2026-03. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. 11:47:55 AM Motion by Commissioner Clark to approve Resolution #2026-15. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. ROAD & BRIDGE – MIKE CARTER  APPROVE IDAHO ASPHALT CONTRACT FOR 2026 CHIPPING SEASON – (ACTION ITEM) 9:33:45 AM Mike Carter – presented and discussed the annual asphalt contract for the 2026 chipping season. Most counties in Idaho piggyback on the Power County bid package. The next closest option is in Utah. Exhibit A. Page 2 MARCH 9, 2026 Commissioner Meeting Minutes 9:35:25 AM Motion by Commissioner Clark to approve the road oil contract between Idaho Asphalt and Jefferson County. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. COMMISSIONERS  APPROVE CERTIFICATES OF RESIDENCY – (ACTION ITEM) 9:37:10 AM Motion by Commissioner Clark to approve the Certificates of Residency for Spring 2026 at College of Southern Idaho for Jaisa Thompson, Dallie Simper, Karter Ricks, Jacob May, Chasitie Robbins, Kelty Pitcher, Kaden Hagerott, and Braden Josephson. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed.  APPROVE COMMISSIONER MEETING MINUTES – (ACTION ITEM) 9:38:41 AM none today.  APPROVE CLAIMS – (ACTION ITEM) 9:39:02 AM recently, and the board encouraged deputies to use it. 9:44:39 AM Motion by Commissioner Clark to approve the claims for February 21, 2026 through March 6, 2026 for $728,271.47. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed.  WESTSIDE SOIL & WATER CONSERVATION DISTRICT FUNDING REQUEST – (ACTION ITEM) 9:45:32 AM Commissioner Clark read a letter from the Westside Soil & Water Conservation District. The district is requesting $2,500 and will receive state funds to match the contribution to carry out conservation activities. This has been incorporated into the approved budget for this fiscal year. 9:48:49 AM Motion by Commissioner Clark to approve the partnership with Westside Soil and Water Conservation District to provide them with $2500. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed.  EXECUTIVE SESSION IDAHO CODE 74-206(1)(D) –RECORDS EXEMPT FROM DISCLOSURE – (ACTION ITEM) 9:49:22 AM The executive session is not necessary today. The commissioners entered recess for 10 minutes. 10:00:12 AM Open session SOLID WASTE – BRANDY WARD  DISCUSS AND APPROVE FINANCIAL ASSURANCE ESTIMATE – (ACTION ITEM) 11:35:53 AM Brandy Ward – presented the estimate from Excel for financial assurance for the solid waste department. It will cost $1863 this year and is a requirement from the DEQ. 11:36:12 AM Motion by Commissioner Young to approve the financial assurance estimate for $1863 with Excel Engineering. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed.  UPDATE 11:37:17 AM Brandy Ward – next week, Brandy, Sam Scott, Mike Carter, and Ted Goodier will be in Boise for a solid waste conference. There is an open position in the solid waste department. Brandy provided updates for projected revenues and the progress at the new Circular Butte Landfill shop. PLANNING & ZONING – MILTON OLLERTON  PUBLIC HEARING – PRELIMINARY PLANNED UNIT DEVELOPMENT PUD25-0001 – (ACTION ITEM) o PUD25-0001 - MIKE VANSTEENKISTE IS APPLYING FOR A PRELIMINARY PLANNED UNIT DEVELOPMENT FOR THE PURPOSE OF ADDING TO THE EXISTING SKI RESORT. THE PRELIMINARY DESIGN INCLUDES 30 LOTS WITH EACH LOT CONSISTING OF A TWO-STORY CABIN/SINGLE FAMILY DWELLING THAT AVERAGES AT 6000FT, AND 1 REMAINING LOT FOR OPEN SPACE USE THAT INCLUDES THE EXISTING STRUCTURES RELATED TO THE SKI RESORT. THE CABINS WILL BE CONNECTED TO A CENTRAL WATER SYSTEM AND CENTRAL SEWER SYSTEM. THE PLANS INCLUDE A PRIVATE ROAD COMING OFF FROM E KELLY CANYON RD TO SERVICE EACH CABIN. THE PROJECT IS ON 65.554 ACRES LOCATED OFF OF E KELLY CANYON RD IN THE RECREATION-OPEN SPACE ZONE IN A PORTION OF SECTION 28 TOWNSHIP 4 NORTH RANGE 41 EAST BOISE-MERIDIAN. THIS APPLICATION WAS RECOMMENDED APPROVAL TO THE BOARD BY THE PLANNING AND ZONING COMMISSION Commissioner Clark had no questions. Commissioner Young agreed. The gas depot was down for a few days Page 3 MARCH 9, 2026 Commissioner Meeting Minutes 10:00:44 AM Milton Ollerton presented a preliminary PUD for 30 cabin lots at Kelly Canyon Ski Resort. The project includes clustered cabins, private roads, and central water and sewer systems. Planning & Zoning recommended approval with a 3–2 vote. 10:12:15 AM Mike Vanskeenkiste, 659 N 3110 E, Menan, and Aaron Swenson, 3201 Woodland Drive, Rexburg – discussed their 10:30:44 AM Chairman Hancock opened the public hearing portion of the meeting. There are 3 people signed up to speak – 2 in favor and 1 against. 10:31:05 AM Doug Swanson, 3045 Lawrence Court, Idaho Falls – spoke in favor of the project. Believes the impact to the mountain is huge and is key to keeping Kelly Canyon operating long-term. 10:34:53 AM Sam Whitlock, 4516 E 200 N , Rigby – spoke in favor of the project. He used to work at 7N Ranch and knows the area well. Believes this project aligns with county goals, needs, and economic growth needs. 10:36:27 AM Byron Blakeley, 113 N 1550 E, Rigby – spoke in opposition of the project. Believes this is contrary to the vision his family had for the forest areas when they sold it. 10:46:12 AM The board deliberated the preliminary approval. Chairman Hancock advised the applicants to make sure that the conditions are addressed and that there is an agreement in place for road maintenance prior to moving forward. The board would also like the project to be aesthetically pleasing to the area. 10:50:58 AM Motion by Commissioner Young to approve the preliminary Planned Unit Development PUD-25-0001. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. 10:51:49 AM Motion by Commissioner Young to amend the motion to include the MOU agreement for Road Maintenance. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed.  APPROVE COUNTY LINE CROSSROADS COMMERCIAL PRELIMINARY PLAT – SUB25-0017 – (ACTION ITEM) o COUNTY LINE DEVELOPMENT LLC IS REQUESTING A COMMERCIAL PRELIMINARY PLAT, COUNTY LINE CROSSROADS, CONSISTING OF 63 LOTS STARTING AT 1 ACRE MINIMUM WITH 60FT WIDE ROAD EASEMENT ACCESS THAT WILL BE DEDICATED TO THE PUBLIC. THE PROJECT IS PROPOSED TO BE ON A CENTRAL DOMESTIC WELL AND INDIVIDUAL SEPTIC SYSTEMS. THE PROJECT IS ON 132.66 ACRES IN THE COMMERCIAL-ONE ZONE LOCATED OFF OF N 3800 E AND COUNTY LINE RD. IN A PORTION OF SECTION 35, TOWNSHIP 4 NORTH, RANGE 38 EAST, BOISE- MERIDIAN. THE PLANNING COMMISSION RECOMMENDED APPROVAL ON A 3-2 VOTE. 10:52:39 AM Milton Ollerton –- presented a preliminary plat request from County Line Development LLC for a commercial subdivision consisting of 63 lots on approximately 132.66 acres. The Planning & Zoning Commission recommended approval on a 3-2 vote with 25 conditions. Milton Ollerton stated the proposal is a preliminary plat and conceptual in nature, and reviewed conditions for discussion including buffer design, access points, access alignment, city services or equivalent, and traffic mitigation. Chairman Hancock opened the public input portion of the hearing. 11:02:07 AM Jake Thompson, 659 S 200 W, and Ron Latham, 3535 Littletown Drive, Rexburg – spoke in favor of the project and expressed concerns with several conditions from the Planning & Zoning Commission, including limiting the development to two access points, stating similar developments have more access. They also stated concerns with requirements related to city utilities and traffic mitigation, noting those may be difficult to guarantee at this stage and could impact development. 11:08:27 AM The board discussed the conditions, including removing some such as 10, 14, 15, 17, 19, and 20. Commissioner Young asked about road width; Mike Carter stated access management standards already address some concerns and that the county cannot require city utilities. Chairman Hancock stated traffic mitigation and related items will be addressed as development progresses and supported removing certain conditions. 11:23:12 AM Motion by Commissioner Clark to approve the preliminary plat for Crossroads Commercial Development at County Line, amending the conditions to remove 10, 14, 15, 17, 19, and 20. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed.  APPROVE SHORT PLAT – SUB25-0008 – A PLEASANT PLACE FIRST AMENDED PLAT – (ACTION ITEM) o AMENDING LOTS 2 AND 3 TO CREATE 7 LOTS ACCESSED BY A PRIVATE ROAD (PREVIOUSLY APPROVED) – LOCATED OFF OF E 627 N – R-1 ZONE 11:24:23 AM Jenna Huennekens – presented the application and noted that the requested easements have been added to this plat. 11:25:27 AM Motion to approve a Pleasant Place Subdivision First Amended Plat by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. proposal that includes 30 single-family cabin lots, plus one open space lot containing existing resort structures. The development would be served by a private road system, central water and sewer, and is intended for seasonal/vacation rental use rather than permanent residences. The applicant also referenced long-term plans for additional resort improvements and infrastructure coordination, including fire protection and utilities. Page 4 Commissioner Meeting Minutes MARCH 9, 2026  UPDATE 11:27:30 AM Milton Ollerton – provided an update to the board about the Planning & Zoning department and expected applications that might be submitted in the future. The department is still dealing with some lingering compliance issues. HR – REBECCA SQUIRES  SEMIQUINCENTENNIAL LAPEL PIN & CHALLENGE COIN ORDER – (ACTION ITEM) 11:54:03 AM Rebecca Squires – presented quotes for approval to order lapel pins and challenge coins for America’s 250. 12:03:57 AM Motion by Commissioner Young to approve the purchase of 1000 lapel pins from Lapel Pin Now for $1,089, and 500 challenge coins from Pin People for $1,290. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed.  ADOPT RESOLUTION #2026-17 – APPROVING PERSONNEL POLICY UPDATES – (ACTION ITEM) 12:07:29 AM Rebecca Squires – presented and discussed the proposed changes to county personnel policy and standard operating procedures, including adding a social media policy. Changes include updates for dress and grooming standards allowing for departmental specifications, addresses how personnel files are handled and maintained, donation of PTO standards, and holiday pay standards. 12:16:11 AM Motion by Commissioner Clark to approve Resolution #2026-17 adopting personnel policy updates. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. 12:18:44 AM Motion by Commissioner Young to adopt the Social Media Policy addendum number 9 on March 9, 2026. Second Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. 12:34:14 AM Motion by Commissioner Clark to adopt the updates for Standard Operating Procedures for numbers 1, 8, 9, 10, 12, 13, and 14. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. 12:37:12 PM Motion by Commissioner Young to adjourn at 12:37 pm. Second by Commissioner Clark. All in favor – aye. Motion passed. Page 5 whos Wircrcel— 4/13/26 Chairman of the Board Date . wile ; Kambo\y Wily ON Coen, 4/13 /2 Clerk of the Board P os Mp % Date S & SL SiCp: ECs Fo! UcFERSO, .SE 2) SCL W BE —— 25) TY iBe County Clerk 23°. COUNT — = Date 2 *. “pF UATE OF OS Commissioner Meeting Minutes MARCH 9, 2026