Jefferson County | minutes | meeting 2026-04-06 | County Commissioner Regular Meeting Agenda (PDF)
source: https://www.jcgov.us/AgendaCenter/ViewFile/Minutes/_04062026-475

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JEFFERSON COUNTY COMMISSIONER MEETING MINUTES
APRIL 6, 2026

Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paul
Butikofer, Emergency Management Rebecca Squires, Clerk Colleen Poole; Kimberly Murphy is clerk of the board. Pledge of Allegiance
led by Chairman Hancock. Prayer offered by Commissioner Young.

9:01:08 AM

Recording available at https://icgov.us/AgendaCenter

COMMISSIONERS
«_ EXECUTIVE SESSION IDAHO CODE 74-206{B}-PERSONNEL—{
e EXECUTIVE SESSION IDAHO CODE 74-206(B) - PERSONNEL - ( )

9:02:29 AM Motion to go into executive session 74-206 (b) personnel by Commissioner Young. Second by Commissioner
Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed.
9:23:58 AM No action taken. The board discussed personnel matters.

COMMISSIONERS - SHERIFF STEVE ANDERSON
e QUARTERLY JAIL INSPECTION
9:59:49 AM The board completed the quarterly jail inspection. Exhibit A.

COMMISSIONERS
e APPROVE CERTIFICATES OF RESIDENCY - ( )

10:00:08 AM Motion by Commissioner Clark to approve the Certificates of Residency for the Spring of 2026 to the College
of Eastern Idaho for Lexie Carter and Jarom Christensen and the College of Southern Idaho for Jarom Christensen. Second by
Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion
passed.
10:00:53 AM Motion by Commissioner Young to approve the Certificates of Residency for the College of Western Idaho for
Jarom Christensen. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young -— aye,
Chairman Hancock - aye. Motion passed.

e APPROVE COMMISSIONER MEETING MINUTES - ( )
1:12:49 PM Brief recess to review the minutes.
1:20:40 PM Open Session.
1:20:41 PM Motion by Commissioner Young to approve the Commissioner meeting minutes for February 23, 2026. Second

by Chairman Hancock. Roll call taken. Commissioner Clark - abstained, Commissioner Young - aye, Chairman Hancock — aye.
Motion passed.

e APPROVE CLAIMS - (
1:21:25 PM The board reviewed and discussed the claims submitted for approval.
1:23:54 PM Motion by Commissioner Clark to approve the claims for March 21, 2026 through April 3, 2026 for $377,147.52.
Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock -
aye. Motion passed.

e CONVENE AS A BOARD OF EQUALIZATION - (
1:25:09 PM Chairman Hancock — reconvened as the Board of Equalization. No items to consider at this time.
1:25:41 PM Motion by Chairman Hancock to adjourn the Board of Equalization until next month. Second by Commissioner
Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

e DISCUSS AND APPROVE RESOLUTION #2026-23 - DECLARING A DROUGHT - (
1:25:50 PM Rebecca Squires - Emergency Management — presented the resolution to the board. Declaring a drought disaster
triggers other programs through the SBA and USDA to provide assistance. Neighboring counties including Fremont and Madison are
discussing drought declarations as well. Butte County is declaring on April 13, Custer County will declare on April 20.
1:42:47 PM Commissioner Clark read the resolution on the record.

Commissioner Meeting Minutes APRIL 6, 2026

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1:45:48 PM Motion by Commissioner Clark to approve resolution #2026-23, declaring a drought disaster. Second by

Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion
passed.

COMMISSIONERS

PUBLIC HEARING - APPROVE RESOLUTION 2026-18 - ADOPTING COUNTY WIDE FEE SCHEDULE - (A M)

o ARESOLUTION ESTABLISHING AND ADOPTING FEES FOR ALL JEFFERSON COUNTY OFFICES AND DEPARTMENTS

AND OTHER SERVICES AS PROVIDED BY IDAHO CODE

10:01:53 AM _ The purpose of this public hearing and proposed resolution is to put all fees charged by county departments on one
schedule so itis all in one place and to start to review the fees annually. A few concerns were brought up regarding the county-wide
‘appeal’ fee. Legal advised that the appeal fee can be removed from the document. The ‘in-county’ fee for the County Line Landfill is for
trucks and trailers hauling grass clippings — the county is unable to bury organic materials at County Line due to DEQ regulations. The
county hauls all organic and household waste to the Circular Butte Landfill. Mike Carter — the fee will help recoup some of the costs
associated with the hauling. The in-county fee for trucks and trailers at the landfill needs to add clarification that it is for organic waste.
No one from the public signed up to speak in favor, against, or neutral. Chase Hendricks — Legal — will edit the document with the
discussed changes and will bring it back for adoption.
10:48:08 AM Motion by Commissioner Young to table the hearing on resolution #2026-18 for later today. Second by
Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion
passed.
12:52:33 PM Chase - finished making the changes that were discussed earlier.
1:04:27 PM Motion by Commissioner Young to approve resolution #2026-18 adopting a county-wide fee schedule. Second
by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion
passed.

NOXIOUS WEEDS - RHETT HANSEN

DISCUSSION OF HAY CERTIFICATION INSPECTION FEES
10:49:32 AM _ Rhett Hansen - presented and discussed the state standard for hay certification fees. The current inspector might be
retiring soon so the county will need to be prepared to offer this service.

TREASURER - KRISTINE LUND

APPROVE TAX CANCELLATION - MHC096000D0030 - ( )

10:51:09 AM Kristine Lund — during the warrant of distraint process, it was brought to her attention that a trailer was not removed
from the tax rolls. The trailer was declared a total loss after a fire in 2025. The process to remove it from the tax roll correctly was not done
by the property owner so she has brought it to the Board to approve a tax cancellation.

10:52:45 AM Motion by Commissioner Young to approve the tax cancellation of $168 for parcel number MHC096000D0030.
Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock -
aye. Motion passed.

APPROVE RESOLUTION #2026-20 - DESTRUCTION OF RECORDS - (

10:53:32 AM _ Kristine Lune — presented a resolution for destruction of records that have met the minimum retention period and are
no longer required to be maintained. Commissioner Clark read it on the record.

10:56:21 AM Motion by Commissioner Clark to approve resolution #2026-20. Second by Commissioner Young. Roll call
taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed.

SOLID WASTE - MIKE CARTER - BRANDY WARD

APPROVE RESOLUTION #2026-22 - DISPOSITION OF COUNTY PROPERTY - ( )

10:57:32 AM Brandy Ward — presented a resolution that will allow solid waste surplus property to be put in the auction.
Commissioner Young read the resolution on the record.

11:03:58 AM Motion by Commissioner Young to approve resolution #2026-22. Second by Commissioner Clark. Roll call
taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed.

DISCUSSION REGARDING WHERE TO UTILIZE DONATED PICKUPS FROM ITD

11:06:18 AM Mike Carter - ITD is donating 4 pickups to Jefferson County. The trucks need some maintenance and repairs. Two
trucks will be used as patching trucks, one can likely be utilized at the courthouse, and the remaining one can be used for parts to get the
other ones in working condition.

Commissioner Meeting Minutes APRIL 6, 2026

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UPDATE

11:12:05 AM Brandy Ward — provided an update on departmental activities to the board. She has all of the documents ready and will
be submitting the financial assurance for DEQ compliance.

ROAD & BRIDGE —MIKE CARTER —ENGINEER-— SAM SCOTT
« —~RED-FOX SUBDIVISION DISCUSSION Cancelled

PLANNING & ZONING - MILTON OLLERTON

APPROVE REQUEST FOR QUALIFICATIONS - PLUMBING INSPECTOR - (

APPROVE REQUEST FOR QUALIFICATIONS - ELECTRICAL INSPECTOR - ( )

11:15:18 AM Milton Ollerton & John Senn — presented the plumbing and electrical inspector RFQs. These have been reviewed by
legal. This will be advertised and a primary and secondary inspector will be selected based on qualifications.

11:18:52 AM Motion by Commissioner Young to approve the Planning & Zoning Departments request for qualifications for
the plumbing inspector and electrical inspector on a contract basis. Second by Commissioner Clark. Roll call taken.
Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

APPROVE FINAL PLAT - SUB-23-09-01 - SUNSET VIEW ESTATES - ( ! )

o 27-LOT SUBDIVISION - LOCATED OFF OF E75 N- R-5 ZONE
11:19:35 AM Jenna Huennekens - presented the final plat for Sunset View Estates. The water rights are addressed and it is a
private road. There are 27 building lots with an average size of 5.44 acres with a dedicated public right-of-way.
11:20:53 AM Motion by Commissioner Clark to approve the final plat for Sunset View Estates. Second by Commissioner
Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed.

APPROVE ADMINISTRATIVE PLAT - SUB26-0004 - RIGBY-HOLBROOKE CHC - ( )

o ONE-LOT SUBDIVISION - LOCATED OFF OF E 4000 N - R-1 ZONE - WITHIN THE CITY OF RIGBY AREA OF IMPACT
11:23:39 AM — Jenna Huennekens - this parcel is the on that a church is wanting to split. There are 4 water shares from the Rudy
Canal. The plat has a dedicated 50-foot right-of-way.

11:25:30 AM Motion by Commissioner Young to approve the administrative plat for SUB-26-0004. Second by Commissioner
Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

REVIEW MADISON Al PRESENTATION AND APPROVE MOVING FORWARD WITH CONTRACT NEGOTIATIONS - (

11:26:14 AM Milton Ollerton - discussed the Madison Al presentation with the board. He has funds in his budget. All data is stored
securely and privately in aclosed system.

11:35:34 AM Motion by Commissioner Young to approve the purchase of Madison Artificial Intelligence software for
Planning & Zoning for $30,000. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye.
Motion passed.

UPDATE
11:36:23 AM Milton Ollerton - provided a department update to the board. The Planning & Zoning Commission will be looking into
allowing multi-family housing in commercial zones, and updating the subdivision code to make it easier to navigate.

JEFFERSON CENTRAL AMBULANCE DISTRICT — ROGER ANDERSON

AMBULANCE DISTRICT FUNDING DISCUSSION {40 TION ‘7 £4) *Cancelled*

BLACK INK BENEFITS - CARLOS APONTE

REVIEW HEALTH INSURANCE EXPERIENCE REPORTS

11:42:55 AM _ Carlos Aponte reviewed the health insurance experience reports, including year-to-date premiums, total claims, and
stop-loss activity for January through February. He noted a current loss ratio of approximately 75% and discussed trends in claims,
including high-cost cases and pharmacy expenses. Discussion included cost drivers such as inpatient and outpatient services, prescription
expenses, and potential options for cost management, including the pharmacy program through Mountain View. Carlos will continue
providing regular reports and explore additional options for cost savings.

12:06:22 AM _ Recess for 5 minutes.
12:10:22 PM —_ Open session

IT - GARN HERRICK
Commissioner Meeting Minutes APRIL 6, 2026

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APPROVE REMOTE ACCESS - THOMPSON LAND SURVEYING - ( )

12:10:41 AM _ This is a request from a survey company to have remote access to the deed and property information. It's the same
agreement used with title companies. The access will be secure and limited.

12:11:10 PM Motion by Commissioner Young to approve the remote access agreement for Thompson Land Surveying for
$50 a month per connection. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young -
aye, Chairman Hancock - aye. Motion passed.

PARKS & REC - MARTIN JONES

APPROVE FIREWORK VENDOR CONTRACT - (

12:12:52 PM _ Martin Jones — presented the contract for the fireworks at the lake. This is the same company and contract as last
year. Tadd Jenkins donates $50,000 to sponsor the event.

12:14:47 PM Motion by Commissioner Clark to approve the Fourth of July fireworks display with Acme Pro Pyro display for
$28,500, agreeing to pay $13,500 before the display and the remaining balance after. Second by Commissioner Young. Roll call
taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock - aye. Motion passed.

APPROVE CAMP HOST CONTRACT - ( )

12:17:32 PM Martin Jones — presented the contract for the camp host at the lake. It's the same host as last year, she’s done a good
job and wants to come back for another year.

12:19:04 PM Motion by Commissioner Young to approve the Jefferson Lake campground host contract starting May 1, 2026
until the end of September between Jefferson County and Laurie Koonrad for $350 every two weeks. Second by Commissioner
Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

APPROVE PURCHASE OF ENTRY AND EXIT GATES FOR LAKE ENTRANCE - ( )

12:20:42 PM Martin Jones — presented options for gate arms for the lake entrance. The new system will have an exit gate as well to
prevent people from entering the lake without a pass.

12:24:58 PM Motion by Commissioner Clark to approve two gates for the lake entrance with a gate arm for a total of
$6,526.94 from Elite Gates. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young -
aye, Chairman Hancock - aye. Motion passed.

APPROVE PURCHASE OF CONCRETE FOR ISLAND SHELTER PADS - (

12:25:36 PM Martin Jones - the island has been grated and prepared for four shelters, and is now ready for concrete to be poured.
Martin can utilize impact fees for this project.

12:25:36 as you’re aware, he wants to increase the footprint on the island because it isn’t utilized. It’s been grated and prepped
for four shelters. He doesn’t have enough time or man power. So he searched around, burns concrete, they gave him some
pricing, and one of their finishers. Option one is 3000 psi concrete and the other is 4000. 25 cubic yards? Then 1500 to finish.
Waiting on some final quotes, but that sould be about it. with the 9410 including delivery? Transported sand out to that to make it
a nice family area. Making great use of the skidsteer. Not a horrible price to finish it. he’d love to do it themselves but he’s run
out of time. Can utilize impact fees for this. He still has his full amount. If you had it in the parks budget, it’s best to take out of
that. Burns includes pouring.

12:30:44 PM Motion by Commissioner Young to approve the concrete for the island pads at the lake, with the 3000 psi
option for $6352.50 with Burns Concrete. Second by Commissioner Clark. Roll call taken. Commissioner Clark — aye,
Commissioner Young - aye, Chairman Hancock — aye. Motion passed.

APPROVE SUMMER VENDOR CONTRACTS - ( )

12:31:19 PM Martin Jones — presented the summer vendor contract for Creamydaze for approval.

12:31:42 PM Motion by Commissioner Clark to approve the concession contract for CreamyDaze at Jefferson County Lake
for the 2026 season. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye,
Chairman Hancock - aye. Motion passed.

APPROVE PURCHASE OF MATERIALS FOR JEFFERSON COUNTY LAKE GENERAL STORE - (

12:32:39 PM Martin Jones - there will be a general store at the lake this year, and he is here to get approval to purchase the
supplies. Exhibit B.

12:37:48 PM Motion by Commissioner Young to approve the purchase of materials for the Jefferson County Lake general
store and approve prices and items listed. Second by Commissioner Clark. Roll call taken. Commissioner Clark — aye,
Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

Commissioner Meeting Minutes APRIL 6, 2026

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12:39:22 PM — Motion by Commissioner Young to approve the purchase of an ice making machine from Amazon for

$1,195.99. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman
Hancock - aye. Motion passed.

12:39:37 PM Motion by Commissioner Young to approve the purchase of a deep freezer from Amazon for $397.97. Second

by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion
passed.

1:49:15 PM Motion by Commissioner Clark to adjourn at 1:49. Second by Commissioner Young. All in favor - aye. Motion passed.

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Commissioner Meeting Minutes APRIL 6, 2026