Jefferson County | minutes | meeting 2026-06-15 | County Commissioner Regular Meeting Agenda (PDF) source: https://www.jcgov.us/AgendaCenter/ViewFile/Minutes/_06152026-492 Page 1 Commissioner Meeting Minutes JUNE 15, 2026 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES JUNE 15, 2026 Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paul Butikofer, Emergency Management Rebecca Squires, Clerk Melanie Smoot; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Commissioner Young. Prayer offered by Commissioner Clark. 9:00:38 AM Recording available at https://jcgov.us/AgendaCenter PROBATION – TAMMY ADKINS – IDAHO DEPT. OF JUVENILE CORRECTIONS – DUSTIN BINGHAM • REVIEW ANNUAL REPORT 9:02:16 AM Tammy Adkins & Dustin Bingham – Dustin Bingham introduced himself as the new district liaison and presented the Idaho Department of Juvenile Corrections annual report for Jefferson County. Exhibit A. The report reviewed juvenile justice statistics, probation and diversion outcomes, recidivism rates, and detention services. Tammy reported that probation and diversion success rates remain high and noted that Jefferson County's juvenile justice outcomes compare favorably with other counties. • APPROVE AND ADOPT NEW PROBATION POLICY MANUAL – (ACTION ITEM) 9:16:40 AM Tammy Adkins – presented an updated Probation Policy Manual, noting that the policies and procedures had been revised to reflect changes in County policies, DAPTA requirements, and current operating practices. Legal counsel reviewed the proposed updates and recommended approval, subject to any necessary revisions resulting from pending guidance on state law requirements regarding bathroom use. 9:19:15 AM Motion by Commissioner Young to approve and adopt the new Probation Policy Manual and there may be an exception on one part with the bathrooms. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. ASSESSOR – JESSICA ROACH • APPROVE RESOLUTION #2026-36 – DESTRUCTION OF RECORDS – (ACTION ITEM) 9:21:52 AM Jessica Roach – presented a resolution for destruction of records and old office furniture. The records have met the required minimum retention term. 9:22:52 AM Commissioner Clark read the resolution on the record. 9:25:10 AM Motion by Commissioner Clark to approve resolution authorizing destruction of records, resolution 2026-36. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. ENGINEER – SAM SCOTT • APPROVE PURCHASE OF SWING GATE FOR NEW SHOP MEZZANINE – (ACTION ITEM) 9:26:47 AM County Engineer Sam Scott – presented quotes for a swing gate for the mezzanine at the new Circular Butte shop. Commissioners discussed the available quotes and the possibility of obtaining a lower-cost option through a local fabricator. The item was tabled pending additional information. ROAD & BRIDGE – MIKE CARTER • APPROVE MEMORANDUM OF UNDERSTANDING WITH THE CITY OF LEWISVILLE – (ACTION ITEM) • APPROVE MEMORANDUM OF UNDERSTANDING WITH THE CITY OF MENAN – (ACTION ITEM) • APPROVE MEMORANDUM OF UNDERSTANDING WITH THE CITY OF RIRIE – (ACTION ITEM) • APPROVE MEMORANDUM OF UNDERSTANDING WITH THE CITY OF ROBERTS – (ACTION ITEM) 9:30:17 AM Mike Carter – presented Memoranda of Understanding between Jefferson County and the Cities of Lewisville, Menan, Ririe, and Roberts for Road & Bridge services. Mr. Carter explained that the agreements formalize the County's ability to provide assistance to the cities as needed. 9:31:30 AM Motion by Commissioner Clark to approve the MOU between Jefferson County and the City of Menan for Road & Bridge services. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. 9:31:50 AM Motion by Commissioner Clark to approve the MOU between Jefferson County and City of Lewisville for Road & Bridge services. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. Page 2 Commissioner Meeting Minutes JUNE 15, 2026 9:32:22 AM Motion by Commissioner Young to approve the MOU between Jefferson County and the City of Ririe for Road & Bridge services. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. 9:32:40 AM Motion by Commissioner Young to approve the MOU with the City of Roberts for Road & Bridge services. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. PLANNING & ZONING – MILTON OLLERTON • APPROVE VEHICLE PURCHASE – REPLACING VEHICLE TOTALED BY INSURANCE – (ACTION ITEM) 9:40:07 AM John Senn, Jenna Huennekens, and Milton Ollerton – presented a quote to purchase a 2026 Nissan Frontier to replace a truck that was deemed a total loss by insurance. Commissioners requested additional vehicle quotes from multiple dealerships and discussed available funding for the purchase. The item was tabled. • APPROVE HOMELAND ESTATES FINAL PLAT – APPLICATION SUB24-0016 – (ACTION ITEM) o CREATING 11 LOTS THAT AVERAGE 5 ACRES IN SIZE – LOCATED OFF OF E 300 N AND HIGHWAY 48 – PRIVATE ROAD ACCESS – R-5 ZONE 9:45:15 AM Jenna Huennekens – presented the final plat for Homeland Estates, an 11-lot subdivision located off East 300 North and Highway 48. The conditions previously identified by the Board had been addressed, including the addition of an easement to accommodate potential future roadway improvements. Commissioner Young recused himself from discussion and voting. 9:47:25 AM Motion by Commissioner Clark to approve the Homeland Estates final plat. Second by Chairman Hancock. Roll call taken. Commissioner Clark – aye, Commissioner Young – recused, Chairman Hancock – aye. Motion passed. • APPROVE JOB DESCRIPTIONS – (ACTION ITEM) o ELECTRICAL INSPECTOR AND PLAN REVIEWER o PLUMBING INSPECTOR AND PLAN REVIEWER 9:48:16 AM John Senn & Milton Ollerton – presented proposed job descriptions for a part-time Plumbing Inspector and Plan Reviewer position and for a part-time Electrical Inspector and Plan Reviewer position. Creating these positions would provide a more cost-effective alternative to contracting for inspection services. 9:52:22 AM Motion by Commissioner Young to approve the position being created as Electrical Inspector and Plan Reviewer at a grade 10. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. 9:52:49 AM Motion by Commissioner Young to approve the creation of a Plumbing Inspector and Plan Reviewer position at grade 10. Second by Commissioner Clark. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. • UPDATE o SIGN DECISION LETTER FOR ORDINANCE #2026-10 – APPLICATION FILE ZON26-0003 9:53:22 AM Milton Ollerton – The Board signed the decision letter for previously approved Ordinance #2026-10 (ZON26- 0003). Milton provided updates on department finances, permit activity, Area of Impact discussions with the City of Rigby, code compliance matters, and progress on the Greater Rigby Area planning process. COMMISSIONERS • DISCUSS VEBA BALANCE – (ACTION ITEM) 9:59:27 AM Kristine Lund, Treasurer – reviewed the current balance of the County's VEBA account and discussed the need to maintain sufficient funds to cover employee health insurance claims. Commissioners reviewed current claims activity, reserve levels, and upcoming insurance-related expenses. Following discussion, the Board approved transferring $100,000 from the General Fund Contingency Fund to the VEBA account. 10:15:11 AM Motion by Commissioner Clark to put $100,000 in the VEBA account coming out of the general fund contingency fund. Second by Commissioner Young. Roll call taken. Commissioner Clark – aye, Commissioner Young – aye, Chairman Hancock – aye. Motion passed. • APPROVE CLAIMS – (ACTION ITEM) 10:17:15 AM The Board reviewed and discussed the claims. Page 3 10:17:24 AM Motion by Commissioner Young to approve the claims from June 8, 2026 through June 15, 2026 for $359,966.47. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE CERTIFICATES OF RESIDENCY - (ACTION ITEM) 10:18:20 AM _ none this week. e APPROVE COMMISSIONER MEETING MINUTES - (ACTION ITEM) 10:18:55 AM Motion by Commissioner Clark to approve the Jefferson County Commissioner Meeting Minutes from May 18, 2026 and May 26, 2026. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE PTO DONATION - (ACTION ITEM) 10:19:50 AM Motion by Commissioner Clark to approve a PTO donation to employee 988 from employee 845 for 20 hours and employee 180 for 40 hours. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e ROBERTS QRU REQUEST FOR AED FUNDING - (ACTION ITEM) 10:20:25 AM _ Rebecca Squires — presented information regarding the Roberts Quick Response Unit's request for financial assistance to purchase an automated external defibrillator (AED). She reviewed equipment options, estimated costs, grant opportunities, and equipment compatibility with local emergency response agencies. 10:26:52 AM Motion by Commissioner Young to provide $5,000 in funding to the Roberts Fire Department from Jefferson County ARPA funds. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock -— aye. Motion passed. e EXECUTIVE SESSION: THE BOARD WILL ENTER INTO AN EXECUTIVE SESSION PURSUANT TO IDAHO CODE § 74-206(1)(B) - PERSONNEL - (ACTION ITEM) e EXECUTIVE SESSION: THE BOARD WILL ENTER INTO AN EXECUTIVE SESSION PURSUANT TO IDAHO CODE § 74-206(1)(B) - PERSONNEL - (ACTION ITEM) 10:27:45 AM Motion by Commissioner Young to go into executive session 74-206(1)(B). Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 11:56:13 AM — Open session. No action taken. Employee evaluations. 11:56:34 AM Motion by Commissioner Young to adjourn at 11:56 am. Second by Commissioner Clark. All in favor - aye. Motion passed. ec? MW arecet- I/tb {36 hairman of the Board Date 7 ATUL MW WY COM y ] L [20 AY 9 py seneanesneg, M/k % Clerk of the Board FOr “Ips Date =Q: eK PERSO, fh = Gi MW BE ee sania 23. COUNTY {5 SB. it County Clerk % < % ne Date % S74 _ “oe SJ “Mn, ’ 7 Of we Commissioner Meeting Minutes JUNE 15, 2026