Jefferson County | minutes | meeting 2026-06-22 | County Commissioners Regular Meeting Agenda (PDF)
source: https://www.jcgov.us/AgendaCenter/ViewFile/Minutes/_06222026-495

Page 1

JEFFERSON COUNTY COMMISSIONER MEETING MINUTES
JUNE 22, 2026

Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paul
Butikofer, Emergency Management Rebecca Squires, Clerk Melanie Smoot; Kimberly Murphy is clerk of the board. Pledge of
Allegiance led by Commissioner Clark. Prayer offered by Commissioner Young.

Recording available at https://icgov.us/AgendaCenter

9:00:44 AM
ELECTED OFFICIALS - DEPARTMENT HEADS

STAFF MEETING

9:03:03 AM Martin Jones, Parks & Recreation — has a busy week ahead with the annual fireworks celebration at the lake this
weekend. The recreational baseball season was successful, they are now getting ready for flag football.

Milton Ollerton, Planning & Zoning - 32 HVAC permits have been issued so far this month, they've seen an increase now that they are
doing the inspections for the City of Rigby.

Rhett Hansen, Noxious Weeds — business as usual, the roadside crew has completed one round of spraying.

James Richardson, Building & Maintenance — he is currently working on some AC issues, things are going well.

Jessica Roach, Assessor — today is the deadline for valuation appeals.

Sam Scott, Engineer — work at the new landfill shop is still moving along, the HVAC contractor went out of business suddenly so he will be
discussing that later on the agenda. He is in the process of the landfill expansion, the 30-day comment period is now open.

Mike Carter, Public Works — business as usual, getting ready for chipping season. The landfill had a good clean-up day.

Rebecca Squires, Emergency Management & HR — the State of Idaho has adopted the “Ready, Set, Go” model for evacuations, there will
be an informational campaign soon. For HR, she is re-working the documentation form, she will distribute it once it is vetted.

Paul Butikofer — with the new part-time contract attorney, Chase Hendricks will be more available for civil issues. There is a form on the
website to submit legal review requests.

Melanie Smoot, Clerk — has made a few improvements with the functionality in the Clerk’s office; including a new policy for easements and
streamlining other processes. She is in the process of hiring a new court clerk for Judge Clark.

Commissioner Young — thanked the department heads and elected officials. Happy 250, hopefully the weather cooperates for Saturday.
Commissioner Clark — asked Rebecca Squires about fire in the back country. There haven't been any public lands burn restrictions yet, but
they will be forthcoming. Appreciates the work everybody does.

Chairman Hancock — appreciates everyone’s work. They are in the process of a few things including meeting about the County Line Road
study coming up.

SHERIFF’S OFFICE - LELAND SMITH

APPROVE NEW TYLER TECHNOLOGY SYSTEM FOR DISPATCH - ( )

9:18:06 AM Mike Miller - Melissa Farmer - Garn Herrick — presented information regarding a proposed transition from the County's
current Computer Arts dispatch software to the Tyler Technologies public safety system. Mike explained that the existing system is no
longer meeting operational needs and lacks compatibility with newer technologies. The proposed Tyler system would provide a modern,
cloud-based records management and computer-aided dispatch system through a partnership with Bonneville County, improving
interoperability with neighboring agencies and emergency medical services. Mike provided an overview of the estimated implementation
and annual costs and discussed potential funding options, including the use of ARPA funds and contributions from participating agencies.
The estimated implementation costs is approximately $356,615, with ongoing annual costs of approximately $153,930. Commissioners
expressed support for the proposed system but requested additional time to review project costs, funding sources, and budget impacts
before making a decision. No formal action was taken.

ROAD & BRIDGE - MIKE CARTER

APPROVE RESOLUTION #2026-37 - DECLARING SURPLUS PROPERTY - ( )

9:42:15 AM Mike Carter — presented Resolution #2026-37 declaring surplus Road & Bridge property, including used commercial
tires and broom brushes that are no longer needed by the County. Rather than disposing of the items, Mike proposed making them
available to the public at no cost.

9:43:40 AM Commissioner Young read the resolution on the record.

9:45:08 AM Motion by Commissioner Young to approve resolution #2026-37. Second by Commissioner Clark. Roll call
taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

Commissioner Meeting Minutes JUNE 22, 2026

Page 2

9:45:33 AM The Board recessed the meeting to respond to an emergency Road & Bridge matter. During the recess,
commissioners met individually with Mike Carter for informational updates; no quorum was present, and no board action or deliberation
occurred. The board reconvened in open session at 9:52 am.

9:52:58 AM Open session.

ENGINEER - SAM SCOTT

APPROVE RESOLUTION #2026-38 - ACCEPTING ROAD DEDICATION FOR DRIFTWOOD ESTATES DIVISION NUMBER ONE -

( )
9:53:20 AM Sam Scott presented Resolution #2026-38 accepting the road dedication for Driftwood Estates Division No. 1. The

roadway has been inspected and meets the County specifications

9:54:42 AM Commissioner Clark read the resolution on the record.

9:55:20 AM Motion by Commissioner Clark to approve resolution #2026-38. Second by Commissioner Young. Roll call
taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed.

APPROVE NEW HVAC CONTRACTOR FOR CIRCULAR BUTTE SHOP - ( )
9:56:43 AM Sam Scott provided an update on obtaining bids to complete the remaining HVAC work at the Circular Butte shop.
Because additional quotes were still pending, the Board tabled the item until the next meeting.

COMMISSIONERS

APPROVE CLAIMS - (

9:58:15 AM The board reviewed and discussed the claims.

9:58:27 AM Motion by Commissioner Clark to approve the claims for June 13, 2026 through June 19, 2026 for $253,749.10.
Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock -
aye. Motion passed.

APPROVE CERTIFICATES OF RESIDENCY - ( )
9:59:00 AM none today.

APPROVE COMMISSIONER MEETING MINUTES - ( )

9:59:19 AM Motion by Commissioner Young to approve the Commissioner Meeting Minutes from June 1, 2026. Second by
Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion
passed.

APPROVE PTO DONATION - ( )

9:59:52 AM Motion by Commissioner Clark to approve the PTO donation for employee 988 coming from employee 845 for
20 hours and employee 180 for 60 hours. Second by Commissioner Young. Roll call taken. Commissioner Clark — aye,
Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

JACK STROTHER

RIRIE JAKE BRAKE ORDINANCE DISCUSSION

10:00:52 AM __ Jack Strother, 4494 E 300 N, Ririe - addressed the Board regarding the use of engine brakes near his residence on
East 300 North and requested additional restrictions or signage to reduce noise in the area. Commissioners discussed the existing county
ordinance, enforcement challenges, safety considerations, and the applicability of restrictions on County versus state highways. Mike
Carter, Sam Scott, and Chase Hendricks will review the current ordinance for possible updates.

TREASURER - KRISTINE LUND - ASSESSOR - JESSICA ROACH

DISCUSS AUMENTUM CONTRACT NEGOTIATIONS - ( )

10:13:23 AM _ Treasurer Kristine Lund, Assessor Jessica Roach, and Prosecutor Chase discussed ongoing negotiations with
Aumentum for a new property tax and assessment software system. Discussion included proposed contract terms, implementation costs,
software licensing, funding options, and legal revisions to the agreement. Kristine and Jessica both emphasized the importance of
completing implementation before the busy tax processing periods if the project moves forward. No formal action was taken.

ASSESSOR - JESSICA ROACH

DISCUSS SOLID WASTE FEES FOR FARM LABOR HOUSES - ( )

Commissioner Meeting Minutes JUNE 22, 2026

Page 3

10:36:45 AM Jessica Roach - requested clarification regarding the assessment of household solid waste fees for farm labor
housing. Following discussion, Commissioners agreed that the fee should continue to be applied consistently to qualifying residential
properties regardless of seasonal occupancy to ensure equitable treatment. No formal action was taken.

BUILDING & MAINTENANCE

DISCUSS PAVING COURTHOUSE PARKING LOT - ( )

10:40:00 AM — James Richardson — provided an update on planned parking lot maintenance at the courthouse. He recommended
using available capital building funds to complete asphalt patching and repairs this year, with seal coating to be completed at a later date.
No formal action was taken.

DISCUSS DISHWASHER IN JAIL - ( )

10:44:57 AM _ James Richardson — reported ongoing issues with the vendor responsible for servicing the jail dishwasher and
sanitizer. Staff explained that the equipment has not been maintained in accordance with the service agreement and recommended
terminating the contract for breach. The Board approved sending a 60-day notice of breach and intent to terminate the agreement with the
current vendor.

10:52:07 AM Motion by Commissioner Young to approve sending the 60-day notice to terminate letter to Ecolab in regards
to the breach of contract for not keeping the jail dishwasher in working order. Second by Commissioner Clark. Roll call taken.
Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed.

DISCUSS JAIL SHOWERS - PAINT
10:53:33 AM — James Richardson — reported that paint recently applied in the jail showers had been recalled due to a product defect.
The manufacturer, Sherwin Williams, will cover the cost of replacement materials and the showers will be repainted free of charge.

PLANNING & ZONING - MILTON OLLERTON

APPROVE LOT LINE ADJUSTMENT - JENCO ACRES AMENDED PLAT - LLA26-0006 - ( )
o ADJUSTING THE LOT LINES BETWEEN LOTS 17A AND 18A IN THE JENCO ACRES SUBDIVISION - LOCATED OFF OF

N 4100 E AND E 140 N - R-5 ZONE
10:56:14 AM Jenna Huennekens and Milton Ollerton — presented a request to adjust the lot line between Lots 17A and
18A of the Jenco Acres Amended Plat. The adjustment is minor and has met all applicable requirements.
10:58:04 AM Motion by Commissioner Clark to approve the lot line adjustment for Jenco Acres amended plat.
Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman
Hancock — aye. Motion passed.

UPDATE:
o ZONING INTERPRETATION: LIGHT INDUSTRIAL MANUFACTURING

10:58:25 AM _ Milton Ollerton - requested guidance regarding the interpretation of the zoning ordinance as it relates to
agricultural processing activities. Following discussion, the Board concurred with Milton’s determination that the property owner
should obtain a Conditional Use Permit for the proposed use and approved issuance of a zoning interpretation letter.
11:01:49 AM Motion by Commissioner Young to approve the zoning letter to be sent in regards to parcel number
RP07N36E130002. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young -
aye, Chairman Hancock - aye. Motion passed.

o CODE DISCUSSION: CANAL SETBACKS
11:03:17 AM Milton Ollerton - discussed challenges associated with enforcing canal setback requirements, particularly
where older canals are not reflected on subdivision plats or mapping records. Commissioners discussed possible approaches to
improving public awareness and future implementation of setback requirements. Milton will continue evaluating potential code
and mapping improvements.

o VEHICLE PURCHASE
11:16:18 AM Milton Ollerton & Vern Ulrich - presented additional vehicle pricing for a replacement department vehicle and
reviewed several mid-size pickup options. Commissioners discussed vehicle specifications, pricing, and procurement through the
state purchasing process. The board requested additional pricing information before approval.

o BUILDING PERMITS AND LAND USE FILES UPDATE
11:25:02 AM Milton Ollerton — provided an update on current permit activity, department revenues, HVAC permitting, and
land use applications. He reported that department revenues remain on track despite lower building permit activity.

CARLOS APONTE
Commissioner Meeting Minutes JUNE 22, 2026

Page 4

e INSURANCE DISCUSSION - ( )
11:26:23 AM — Carlos Aponte - reviewed the current status of the County's self-funded health insurance plan and VEBA account,
noting that increased medical claims and rising healthcare costs have significantly reduced reserve balances. He explained that an
actuarial review is underway to evaluate the plan's funding and provide recommendations. Commissioners discussed recent claim activity,
employee contributions, and the need for additional funding to maintain adequate reserves until further analysis is complete.
11:47:40 AM Motion by Commissioner Young to transfer $88,000 from the general contingency fund into the VEBA account.
Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock -
aye. Motion passed.

IDAHO ENVIRONMENTAL COALITION - SENIOR DIRECTOR DANA KIRKHAM
e INFORMATIONAL DISCUSSION - REGARDING INL OPERATIONS AND AQUIFER PROTECTION EFFORTS

11:55:30 AM Dana Kirkham, Senior Director with the Idaho Environmental Coalition (IEC) - provided an overview of IEC’s role as
the prime contractor responsible for the Idaho Cleanup Project at the Idaho National Laboratory (INL). Kirkham explained that INL
operations include three primary contractors with separate missions: IEC (environmental cleanup), Battelle (nuclear energy research), and
the Naval Reactors Facility. IEC’s current contract is a $6.4 billion, 10-year contract focused on meeting cleanup milestones and Idaho
Settlement Agreement requirements while protecting the Snake River Plain Aquifer.
Kirkham discussed historical waste management practices at INL, including buried radioactive waste from past operations. She noted that
excavation of buried waste has been completed, with approximately 30,000 drums currently awaiting shipment for permanent disposal.
She provided an update on proposed changes to New Mexico's disposal permit that could impact shipment timelines and noted that a
public comment period is currently open.
Kirkham highlighted IEC’s local economic impact, noting that approximately 189 Jefferson County residents are employed by IEC with an
average salary of approximately $120,000. She also discussed community investments, including nonprofit grants, classroom STEM
grants, and support for local programs such as robotics competitions. Kirkham emphasized the importance of local partnerships and the
indirect economic benefits created through support of local businesses and contractors.
Kirkham noted that IEC may seek community support in the future regarding INL operations, regulatory changes, and settlement
agreement discussions. She emphasized IEC’s commitment to safety and the strong connection many employees have to Idaho
communities, with approximately 95% of employees being Idaho natives.

COMMISSIONERS
e EXECUTIVE SESSION: THE BOARD WILL ENTER INTO AN EXECUTIVE SESSION PURSUANT TO IDAHO CODE § 74-206(1)(B) -
PERSONNEL - ( )

12:11:25 AM _ The executive session will be cancelled for today. No action taken.

12:12:18 AM Motion by Commissioner Young to adjourn at 12:12 pm. Second by Commissioner Clark. All in favor - aye. Motion
passed.

v
SON. May,
a So
Py Ss x Bs Ot
£ SS Cae a = eK FERSOy:% = Y, LS
Gaiman of the Board =4i> OUNTY iz Date
2S: Ov j* =

| Sn a PS
Mhyabtvly Vp UATE OE OS 1/13/26
Clerk of the Board ZT Date

County Clerk Date

Commissioner Meeting Minutes JUNE 22, 2026