Jefferson County | minutes | meeting 2025-09-02 | County Commissioner Regular Meeting Agenda (PDF) source: https://www.jcgov.us/AgendaCenter/ViewFile/Minutes/_09022025-429 Page 1 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES SEPTEMBER 2, 2025 Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paut -Butikefer, Emergency Management Rebecca Squires, Clerk Colleen Poole; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Chairman Hancock. Prayer offered by Commissioner Clark. Recording available at https://icgov.us/AgendaC enter HUMAN RESOURCES - REBECCA SQUIRES e STEP & GRADE CHART ADOPTION - (ACTION ITEM) Rebecca Squires — During the budget process this year, the step and grade charts were adjusted and need to be officially adopted. 9:07:04 AM Motion to adopt the step and grade chart as presented by Commissioner Young. Second by. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. COMMISSIONERS e APPROVE CERTIFICATES OF RESIDENCY - (ACTION ITEM) 9:07:38 AM Motion to approve the Certificates of Residency for the Fall of 2025 for the College of Southern Idaho for Kaleb Burnett, Hyrum Spencer, Emilie Raymond, Sadie Powell, and Kate Barney by. Second by. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:07:58 AM Motion to approve the Certificates of Residency for the Fall of 2025 for the College of Western Idaho for Chase Jones, Sadie Powell, and Kate Barney by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:08:15 AM Motion to approve the Certificates of Residency for the Fall of 2025 for the College of Eastern Idaho for Noelani Bess, Sadie Powell, Kate Barney, and Brittany Johnson by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young —- aye, Chairman Hancock - aye. Motion passed. e APPROVE COMMISSIONER MEETING MINUTES - (ACTION ITEM) 9:09:45 AM Commissioner Clark asked to have the budget amounts that were discussed included in the minutes. 9:10:14 AM Motion to approve the commissioner meeting minutes for August 25, 2025 with the addition of budget numbers by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e APPROVE RETAIL ALCOHOLIC BEVERAGE LICENSES - (ACTION ITEM) 9:10:48 AM Motion to approve the retail alcoholic beverage license for Valley Wide by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. e SECONDARY MANUFACTURERS OPIOID SETTLEMENT - (ACTION ITEM) 9:12:35 AM Audrey Moon - This is for another opioid settlement fund that the county is eligible for. The amount has not been determined yet. Another settlement fund. 9:12:58 AM Motion to sign to with the secondary manufacturing opioid settlement by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e IDAHO STATE GRAZING BOARD REQUEST FOR FUNDS - (ACTION ITEM) 9:13:42 AM This letter was provided to the Treasurer. There needs to be more research into if money was received by the county prior to paying the requested amount of $2,618. No action taken. PLANNING & ZONING - MILTON OLLERTON e APPROVE REFUND - OVERPAID BUILDING PERMIT FEE AND IMPACT FEE - COMMERCIAL BUILDING - (ACTION ITEM) 9:19:13 AM Milton Ollerton - The builder overpaid the impact and permit fees for this commercial building. Originally the building was larger but after plans were changed, the fees were not corrected to the amount for a smaller structure. The fee schedule does not allow Milton to issue refunds so he has to come to the board for approval. Commissioner Meeting Minutes SEPTEMBER 2, 2025 Page 2 9:21:31 AM Motion to approve the refund for the commercial building for $1537.37 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. UPDATE 9:22:28 AM Milton — his department has issued five permits for the Stoneridge subdivision. They approved a 50-lot subdivision on 150 N and the Archer highway. ROAD & BRIDGE - MIKE CARTER CONDITIONAL ROAD ACCEPTANCE - PINEVIEW ESTATES - (ACTION ITEM) 9:41:15 AM Mike - The road has been tested and looks good. This is acceptance for the completed roads, they still need to finish the updates on 3800. 9:43:14 AM Motion to approve the conditional road acceptance for Pineview Estates by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. 9:47:49 AM Recess until 10:00 10:00:58 AM — Open session. PARKS & RECREATION - MARTIN JONES RECREATION PROGRAM COORDINATOR JOB DESCRIPTION - (ACTION ITEM) 10:01:07 AM Martin Jones — He presented his proposal for the Recreation Program Coordinator Job Description and is here to get it approved. Once it's approved, he will be starting the hiring process. 10:07:45 AM Motion to approve the new position for a recreation program coordinator for parks and recreation by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. SOLID WASTE - BRANDY WARD RESOLUTION #2025-33 - SURPLUS PROPERTY FOR DISPOSAL - (ACTION ITEM) 10:08:27 AM — Brandy Ward — the window air conditioning unit doesn’t work and was replaced. The unit is not salvageable or sellable and has no value. 10:08:54AM Motion to approve resolution #2025-33 for disposing a window air conditioner unit by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. E-WASTE DISPOSAL SERVICES - DISCUSSION 10:10:17 AM — Brandy - she met with Ecyclers and they are willing to take fridges and air conditioners. ROM recycling is the current recycling company and they do not take those items. If we enter an agreement with Ecyclers, ROM would no longer be involved. Because there are no issues with ROM, there isn’t a need to switch at this time. WELL PUMP UPGRADE - DISCUSSION 10:18:22 AM Brandy has heard back from American Pump. They recommended installing a ten-horse variable-speed pump- the estimate did not include the electrician so she will add that and then bring the complete estimate back to the commissioners. UPDATE 10:24:53 AM _ Brandy —- discussed updating the fee schedule at the landfill. The newly hired full-time operator will be starting next Monday. She is hoping to be fully staffed soon. COMMISSIONERS EXECUTIVE SESSION 74-206(F) - PENDING LITIGATION - (ACTION ITEM) 10:39:00 AM Motion to go into executive session 74-206(F) by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. 12:10:32 PM — Open session. Chairman Hancock said they discussed legal issues and no action will be taken at this time. 12:11:05 PM Motion by Commissioner Young to adjourn at. Second by Commissioner Clark. All in favor - aye. Motion passed. Commissioner Meeting Minutes SEPTEMBER 2, 2025 Page 3 ea} Newecch- Gf as Chairman of the Board Date ‘< yuuetllaay ony Cony a ® 25 Clerk of the Board S or Mga, Date OY ae =D: ER iB Os: ; 2 FEO 8: abs 20. COUNTY ‘a= _ FID EY v4 ee a Date aK Ne “es “JA TE OF ior Hayy ww Commissioner Meeting Minutes SEPTEMBER 2, 2025