Jefferson County | minutes | meeting 2025-09-22 | County Commissioner Regular Meeting Agenda (PDF) source: https://www.jcgov.us/AgendaCenter/ViewFile/Minutes/_09222025-432 Page 1 JEFFERSON COUNTY COMMISSIONER MEETING MINUTES SEPTEMBER 22, 2025 Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paul Butikofer, Emergency Management Rebecca Squires, Clerk Colleen Poole; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Commissioner Young. Prayer offered by Chairman Hancock. 9:01:06 AM Recording available at https://jcgov.us/AgendaCenter EXTENSION OFFICE - DISTRICT DIRECTOR MARNIE SPENCER e UPDATE e 9:02:39 AM Marnie Spencer, District Director of the University of Idaho Extension Program likes to update the commissioners on a regular basis. Today, the office has a civil rights audit - the audit has to happen every four years and is required by federal funding sources. The sales from the two fairs were over one-million dollars. INSURANCE - CARLOS APONTE e DISCUSSION AND CONSIDERATION OF MEDICAL INSURANCE RENEWAL STRATEGIES - (ACTION ITEM) e 9:17:44 AM Carlos Aponte — Blackrock Benefits - reviewed the different options and strategies for health insurance for county employees. He is going to compile some reports and will return to present to the commissioners on October 14. No action taken. 9:59:17 AM Paul Butikofer joined the meeting. ELECTED OFFICIALS - DEPARTMENT HEADS e STAFF MEETING e 10:09:45AM — Brandy Ward - Solid Waste - she does not have a lot to report. The building at the landfill is getting tresses put on. Garn Herrick — IT - beginning on October 1, county employee email domain will be changing for outgoing mail to @jeffersonid.gov. Mailboxes will continue to function normally with both domains and will never expire. The webpage will continue to be jcgov.us. Rhett Hansen — Weeds — business as usual, they focused on county roads this past month and are getting ready for fall. Sheriff Steve Anderson — nothing to report. Kristine Lund — her department is in the middle of the warrants of distraint. There will potentially be two properties for auction and 21 delinquent parcels will hopefully be resolved before November 3. Jessica Roach — Assessor — business as usual, the department is busy adding all new construction to the tax rolls. Mike Carter - Road & Bridge — he is trying to get some asphalt done before the end of the budget year. Martin Jones - Parks & Recreation — things have slowed down at the lake. He has interviewed for the new recreation programming position and will be making a decision this week. Milton Ollerton - Planning & Zoning — they are still working on compliance. Tammy Adkins — Probation — no update for today, just business as usual. Rebecca Squires — HR - all department heads should have received an email with the ‘green sheets,’ and need to review them for accuracy and double check the pay rate for each employee in their department. Paul Butikofer - Prosecutor — he will be having surgery in two weeks. Colleen Poole — Clerk — reminded everyone that it is the end of the fiscal year so please make a note for which fiscal year on the claim form. 10:34:22 AM _ Paul Butikofer left the meeting. SOLID WASTE - BRANDY WARD e DISCUSSION AND APPROVAL OF A BULLDOZER PURCHASE - (ACTION ITEM) 10:28:08 AM Brandy Ward - she has two quotes for a bulldozer, from CAT and John Deere. The current bulldozer is from 1996, needs a new undercarriage, and doesn't push as hard. It is still usable and will be moved to the County Line Landfill. 10:36:24 AM Motion to approve the purchase of a D6-20 landfill package bulldozer from Western States CAT for $475,569 by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. e UPDATE 10:37:07 AM _ Brandy Ward - she has been researching the current fee structure at the landfill- currently the county charges $40/ton and Madison County charges $120/ton. Discussed potentially charging commercial hauler fees. A new mechanic is starting today so the department is fully staffed. ELECTIONS - CATHY DABELL e DISCUSSION AND DESIGNATION OF POLLING LOCATIONS FOR THE NOVEMBER 4, 2025 CONSOLIDATED ELECTION - (ACTION ITEM) e 10:50:17 AM — Cathy Dabell — presented information on the polling locations in the upcoming November election. Commissioner Meeting Minutes September 22, 2025 Page 2 10:51:58 AM Motion to approve the designated election polling locations: Rigby 1 at the Jefferson County Courthouse Annex, Rigby 2 at the Rigby Senior Citizens Center, Rigby 3 at South Fork Elementary, Rigby 4 at the Jefferson School District Office, Rigby 7 as the mail ballot precinct, Roberts at the Roberts Community Center, Lewisville at the Lewisville Community Center, and Absentee and Early Voting at the Jefferson County Courthouse by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. DISCUSSION AND APPROVAL OF BALLOT NUMBERS FOR THE NOVEMBER 4, 2025 CONSOLIDATED ELECTION - (ACTION ITEM) 10:55:05 AM Jefferson County usually has about 50 percent voter turnout. Ballots can be printed quickly if needed, but that has not been necessary in the past. 10:53:05 AM Motion to approve the ballot numbers for the November 4, 2025 Consolidated Elections for the Lewisville Cemetery Temporary Override Levy- 275 ballots printed for 522 voters. City of Rigby City Council Member- for Rigby 1, 953 voters - 475 ballots printed; Rigby 2, 393 voters and 200 ballots printed; Rigby 3, 215 voters and 100 ballots printed; Rigby 4, 837 voters and 400 ballots printed; Rigby 7, 45 voters and 45 ballots printed. City of Roberts City Council Member - 171 voters and 100 ballots printed. Absentee - Lewisville Cemetery 25 ballots printed, City of Rigby 50 ballots printed, and City of Roberts 25 ballots printed by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. ROAD & BRIDGE - MIKE CARTER DISCUSSION AND APPROVAL OF THE UPDATED MAINTENANCE AGREEMENT WITH THE IDAHO TRANSPORTATION DEPARTMENT FOR THE STOPLIGHT AT 4000 E AND HWY 48 - (ACTION ITEM) 10:55:59 AM _ Mike Carter - presented the maintenance agreement for the stop-light at 4000 E and Highway 48. The Idaho Transportation Department will handle power, inspections, and parts with a 60-40 split for financial costs. 11:00:20 AM Motion to approve a cooperative agreement between for the signal operation maintenance where the state will cover 60 percent and Jefferson County will cover 40 percent by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. DISCUSSION AND APPROVAL OF A ROAD GRADER PURCHASE - (ACTION ITEM) 11:01:18 AM Mike Carter - He presented two quotes for a road grader. This new grader would be utilized on the west side of the county. 11:07:12 AM Motion to approve a purchase of a CAT 140 AWD grader for $404,007 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock - aye. Motion passed. PLANNING & ZONING - MILTON OLLERTON DISCUSSION AND APPROVAL OF PROPOSED BOBCAT FLATS COMMERCIAL SUBDIVISION - (ACTION ITEM) o 9-LOT SUBDIVISION WITH A PRIVATE ROAD - LOCATED IN THE HEAVY INDUSTRIAL ZONE OFF OF COUNTY LINE ROAD 11:11:54 AM — Jenna Huennekens - Milton Ollerton via Zoom - this is the application for Bobcat Flats commercial subdivision. This is a short-plat to create nine lots. The private road has been approved and there is a maintenance agreement in place. 11:21:12 AM Motion to approve Bobcat Flats subdivision division number one by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock - aye. Motion passed. UPDATE - Milton Ollerton — provided a brief update to the commissioners. SHERIFF - STEVE ANDERSON ADOPT RESOLUTION #2025-34 - RESOLUTION AUTHORIZING AWARD TO DEPUTY COUNTY SHERIFF OF HER HANDGUN AND BADGE UPON RETIREMENT- (ACTION ITEM) 11:23:21 AM _ Sheriff Anderson — presented the resolution to award Captain Ortega her badge at retirement that the end of the month. Commissioner Young read the resolution on to the record. Captain Ortega is retiring after 30 years of service in the Jefferson County Jail. 11:25:10 AM Motion to approve resolution 2025-34 by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock -— aye. Motion passed. ASSESSOR - JESSICA ROACH Commissioner Meeting Minutes September 22, 2025 Page 3 DISCUSSION AND APPROVAL OF CONTRACT WITH SNAKE RIVER MLS - RENEWAL OF LICENSING AGREEMENT - (ACTION ITEM) 11:26:45 AM Jessica Roach - Assessor - this is a continuing agreement with Multiple Listing Services which was initially signed in 2020. Legal has reviewed the agreement. There is no monetary cost with this agreement. 11:28:58 AM — Motion to approve an agreement for sharing information with Snake River Multiple Listing Services licensing agreement with the Assessor by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. OPTAVISE - WASHINGTON NATIONAL INSURANCE - RYAN CARPENTER DISCUSSION OF SUPPLEMENTAL INSURANCE BENEFITS 11:30:40 AM — Ryan Carpenter — presented options for supplemental insurance benefits. The county currently works with Matt Waldrum with Intermountain Insurance. Ryan was advised to work with Matt to see if this could be an option. CLERK - COLLEEN POOLE RESOLUTION #2025-37 - DESTRUCTION OF RECORDS - (ACTION ITEM) 11:35:46 AM — Commissioner Clark read the resolution on to the record. This resolution authorizes the destruction of 2012 and 2013 alcoholic beverage licenses which are required to be maintained for two years. 11:37:45 AM Motion to approve resolution number 2025-37 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. COMMISSIONERS APPROVE CLAIMS - (ACTION ITEM) 11:38:25 AM — Noconcerns or questions. The mileage reimbursed for travel needs to be accurate — $0.70 is the rate. 11:43:30 AM — Motion to approve the claims for September 6, 2025 to September 19, 2025 for $205,836.28 by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. APPROVE CERTIFICATES OF RESIDENCY - (ACTION ITEM) 11:44:55 AM Motion to approve the Certificates of Residency for the College of Eastern Idaho for the Fall 2025 and Spring 2026 semesters for Halle Dalling, Brooks Wennke, Leon Gallegos, and Robert Burns by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. 11:45:56 AM _ Motion to approve the Certificates of Residency for the College of Southern Idaho for the Fall 2025 and Spring 2026 semester for Kota Sheppard and Gauge Pitcher by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark — aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:46:43 AM Motion to approve the Certificates of Residency for the College of Western Idaho for the Fall 2025 and Spring 2026 semester for Kota Sheppard by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark — aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. APPROVE COMMISSIONER MEETING MINUTES - (ACTION ITEM) 11:47:38 AM Motion to approve the Jefferson County Commissioner Meeting Minutes for September 8, 2025 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. APPROVE ALCOHOLIC BEVERAGE LICENSE APPLICATIONS - (ACTION ITEM) 11:48:38 AM — Motion to approve the Alcoholic Beverage License for The Mint Bar in Roberts by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark — aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:49:03 AM Motion to approve the Alcoholic Beverage License for Mud Lake Oil in Terreton by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark — aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:49:32 AM Motion to approve the Alcoholic Beverage License for Broulims in Rigby by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark — aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:50:08 AM Motion to approve the Alcoholic Beverage License for Teton House in Menan by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. PERSONNEL ACTION FORMS - (ACTION ITEM) 11:53:17 AM _ Rebecca Squires — presented to personnel action forms. All of these are for budgeted positions. Commissioner Meeting Minutes September 22, 2025 Page 4 11:53:45 AM _ Motion to regrade employee #1043 from grade 5 step 1 to grade 6 step 1 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:54:15 AM _ Motion to regrade employee #630 from grade 6 step 6 to grade 7 step 3 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:54:37 AM — Motion to regrade employee #894 from grade 4 step 2 to grade 5 step 1 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark —- aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:55:01 AM Motion to regrade employee #826 from grade 4 step 6 to grade 6 step 3 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark — aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:55:19 AM Motion to regrade employee #808 from grade 8 step 1 to grade 9 step 1 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark —- aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:55:45 AM Motion to regrade employee #359 from grade 5 step 20 to grade 6 step 11 by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:56:07 AM Motion to regrade employee #650 from grade 11 step 4 to grade 12 step 2 by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:56:32 AM Motion to regrade employee #1015 from grade 9 step 5 to grade 10 step 5 by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark —- aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:56:51 AM Motion to regrade employee #1081 from grade 4 step 5 to grade 6 step 1 by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:57:15 AM Motion to regrade employee #886 from 70 hours to 80 hours by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark — aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:57:38 AM Motion to regrade employee # 718 from 70 hours to 80 hours by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark — aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:57:58 AM Motion to regrade employee #735 from 70 hours to 80 hours by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark — aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:58:17 AM Motion to regrade employee #1106 from 70 hours to 80 hours by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark — aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. 11:58:34 AM Motion to regrade employee #613 from grade 4 step 8 to grade 5 step 4 and moving to 80 hours by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed. EMERGENCY MANAGEMENT - REBECCA SQUIRES HR - RE e DISCUSSION AND CANCELLATION OF BURN-BAN - (ACTION ITEM) 12:02:01 PM — Rebecca Squires - the counties around us have deemed that the higher humidity and lower temps have made it acceptable to cancel the burn ban. 12:02:39 PM Motion to cancel the Jefferson County burn ban by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed. BECCA SQUIRES ENGINEER JOB DESCRIPTION - (ACTION ITEM) 12:03:15 PM — Rebeccainvited the department heads that would utilize this position. Some changes and edits were discussed including that the engineer will assist with property acquisition and be a more technical position than supervisory. 12:16:39 PM Motion to approve the job description for the county engineer by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion passed. 12:17:12 PM Motion by Commissioner Young to adjourn at 12:17 pm. Second by Commissioner Clark. All in favor - aye. Motion passed. Commissioner Meeting Minutes September 22, 2025 Chairman of the Board IOLA be z NW npg Clerk of the Board Ny ww AUN 7) S NOt “Oy, 2S° “Ze % County Clerk = =: E yer FE Ro D A =o: Co; Y ‘2s 2%), MOUNT, “ime ZO, ~ L@s Dip os “Nn, OF iparQys Hr’ Commissioner Meeting Minutes Date (o/ 26 f 2s I 0/ 20/25 Date Date September 22, 2025 Page 5