Jefferson County | minutes | meeting 2025-10-14 | County Commissioner Regular Meeting Agenda (PDF)
source: https://www.jcgov.us/AgendaCenter/ViewFile/Minutes/_10142025-438

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JEFFERSON COUNTY COMMISSIONER MEETING MINUTES
OCTOBER 14, 2025

Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paul
Butikofer, Emergency Management Rebecca Squires; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by
Commissioner Clark. Prayer offered by Chairman Hancock. Clerk Colleen Poole is absent.

Recording available at https://jcgov.us/AgendaC enter

COMMISSIONERS

APPROVE LEVY RATES (L-1) - (ACTION ITEM)

9:01:31 AM Kimberly presented the L-1 Report. Commissioner Clark no questions. Commissioner Young no questions. Chairman
Hancock asked if the assessed values were correct.

9:02:33 AM Motion to approve the L-1 certification of county levies for Jefferson County by Commissioner Clark. Second
by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye.
Motion passed.

9:02:41 AM Paul Butikofer is excused. Clerk Colleen Poole is not present and will be on leave and out of the office for the next 60-
days. Her duties have been turned over to deputy clerks, Cora Baker and Kimberly Murphy with equal responsibility.

APPROVE CLAIMS - (ACTION ITEM)

9:04:31 AM The commissioners discussed the claims and clarified with Cora Baker that the claims came out of the correct budget
years. The report doesn’t separate the two budgets.

9:27:50 AM9:27:50 Motion to approve the claims from September 2, 2025 - October 14, 2025 for $1,999,631.88 by
Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye,
Chairman Hancock - aye. Motion passed.

APPROVE CERTIFICATES OF RESIDENCY - (ACTION ITEM)

9:28:31 AM Motion to approve the Certificates of Residency for Fall 2025 and Spring 2026 for College of Southern Idaho
and College of Western Idaho for Chasitie Robbins and Chloe Duncan by Commissioner Clark. Second by Commissioner Young.
Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

9:29:11 AM Motion to approve the Certificates of Residency for Fall 2025 and Spring 2026 for College of Eastern Idaho for
Hannah Butler, Noah Nygaard, Parker Weight, and Hallee Gorton by Commissioner Young. Second by Commissioner Clark. Roll
call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed

APPROVE COMMISSIONER MEETING MINUTES - (ACTION ITEM)

9:30:07 AM Motion to approve the Commissioner Meeting Minutes from October 6, 2025 by Commissioner Clark. Second
by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye.
Motion passed.

APPROVE RESOLUTION #2026-04 - AUTHORIZING TRANSFER OF FUNDS - (ACTION ITEM)

9:31:41 AM Cora Baker presented the resolution to the commissioners. Commissioner Clark read the resolution onto the record.
Transfers might not have been done properly in the past so this problem has been going on since 1998. This should correct the problem
for the three funds that are used. Kristine Lund, Treasurer, wants the commissioners to appreciate that Cora has been working on this
since she started at the county last year and put in a lot of work to unravel this mess, including extensive auditing and research. There is
not money missing, the money was just allocated incorrectly.

9:42:31 AM Motion to approve resolution authoring transfer of funds Resolution 2026 by Commissioner Clark. Second by
Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion
passed.

ROAD & BRIDGE - MIKE CARTER

APPROVE WORK ORDER WITH HMH ENGINEERING - (ACTION ITEM)

o TO DESIGN ILLUSTRATIONS FOR THE UPDATED PUBLIC WORKS MANUAL
9:44:09 AM Mike Carter - has been working on updating the Public Works Manual and is going to start from scratch with the
drawings to make sure they are easy to understand. HMH and Jefferson County have a general service agreement already in place.

Commissioner Meeting Minutes October 14, 2025

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10:03:51 AM Motion to approve the work order between HMH engineering and Jefferson County for time and materials for
an estimated $5,500 by Commissioner Young. Second by Commissioner Clark. Roll call taken. Commissioner Clark — aye,
Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

e APPROVE RENTAL OF MASTIC MACHINE AND PURCHASE OF MASTIC MATERIAL - (ACTION ITEM)
10:04:27 AM _ This is a machine that can patch the road in cold weather and is available in Rigby. Mike Carter had a demo with the
machine last week — it’s user friendly and does a good job. Every 10 hours of use costs $600 and the material is $0.54/pound.
10:08:52 AM Motion to approve the purchase of Gap Patch 531 for 46,500 pounds for $125,807.50 by Commissioner Clark.
Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock -
aye. Motion passed.

INSURANCE - CARLOS APONTE
e DISCUSSION AND DECISION ON MEDICAL RENEWAL STRATEGIES - (ACTION ITEM)
10:09:55 AM Carlos Aponte with Blackrock Benefits— provided more information on the medical insurance renewal options for
county employees.
9:01:31 AM Motion to approve the medical plan Option 1 Dual Plan with the ISL going from 60,000 to 70,000 and a $40
copay with a $60 copay for specialty visits by Commissioner Young. Second by Commissioner Clark. Roll call taken.
Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

PLANNING & ZONING - MILTON OLLERTON
e ORDINANCE #2025-07 - APPROVE ORDINANCE FOR ZONE MAP AMENDMENT APPLICATION ZON-25-0003 - TO CHANGE
143.06 ACRES CURRENTLY ZONED AS AGRICULTURE-10 TO RESIDENTIAL-ONE WITH A DEVELOPMENT AGREEMENT TO
ENSURE ANY FUTURE DEVELOPMENT WILL REQUIRE HOOKING UP TO CITY SEWER AND WATER SERVICES - (ACTION ITEM)
10:50:53 AM Milton - this is not ready to be discussed this week.

e ADOPT RESOLUTION #2026-03 - TO APPROVE AUTHORIZING THE PLANNING ADMINISTRATOR TO ISSUE ADMINISTRATIVE
APPROVALS FOR EXISTING RIGHT-OF-WAY ENCROACHMENTS AND ESTABLISHING PROCEDURES FOR ENCROACHMENT
AUTHORIZATION - (ACTION ITEM)

10:51:12 AM _ Thisis the resolution that gives Milton the ability to deviate from the standards and allow things to continue to exist that
may violate ordinances. This gives Milton some latitude in compliance enforcement. Milton had the attorneys draft a license agreement for
right-of-way acknowledgements.

10:52:32 AM 10:52:32 Motion to approve Resolution 2026-03 as stated in the resolution by Commissioner Young. Second
by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion
passed.

e UPDATE
10:55:19 AM Milton - This year, there have been 516 permits issued- 113 for single family homes and 122 residential structures in
Rigby. Townhomes are counted individually.

11:08:02 AM Motion by Commissioner Clark to adjourn at 11:08. Second by Commissioner Young. All in favor - aye. Motion passed.

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Commissioner Meeting Minutes October 14, 2025