Madison District #321 | minutes | meeting 2026-01-15 | Departments/Board of Trustees/Board Meeting Minutes/Board Minutes 2026/January 15, 2026 Minutes Board Business.pdf source: https://files-backend.assets.thrillshare.com/documents/asset/uploaded_file/2804/Msd321/9ecf35a5-1681-4379-b193-118a2e95703f/January-15%2C-2026-Minutes-Board-Business.pdf 1 MINUTES OF BOARD BUSINESS MEETING BOARD OF TRUSTEES, MADISON SCHOOL DISTRICT 321 January 15, 2026 Board Members present Holly Allen Joe Palmer JC Weber Justin Egbert Brian Pyper Also present Randy Lords, Superintendent Travis Schwab, Assistant Superintendent Blake Snedaker, Business Manager Pledge of Allegiance – Stephanie Whaley Prayer – Justin Egbert Board Business Meeting Board Chair Brian Pyper called the meeting to order at 7:05pm, in the Madison Education Center Board Room. Ms. Allen joined the meeting via phone. It was determined that a quorum was present. Oath of Office Mr. Pyper and Mr. Palmer were sworn in as members of the Board of Trustees after running for re-election. Reorganization of the Board Nominations were opened for Board Chair. Mr. Egbert nominated Brian Pyper for Board Chairman. The nomination was seconded by Ms. Allen and passed unanimously. Mr. Pyper opened nominations for Board Vice Chair. Mr. Weber nominated Holly Allen for Board Vice Chair. The nomination was seconded by Mr. Egbert and passed unanimously. Mr. Pyper opened nominations for Clerk of the Board. Mr. Palmer nominated Deon Ward as Clerk of the Board. The nomination was seconded by Mr. Weber and passed unanimously. 2 Mr. Pyper opened nominations for District Treasurer. Mr. Weber nominated Blake Snedaker for District Treasurer. Mr. Palmer seconded the nomination. The vote passed unanimously. Agenda Mr. Weber moved that the Agenda be approved as written. Mr. Egbert seconded the motion, which passed unanimously. Consent Agenda Mr. Palmer moved that the following items of the Consent Agenda be ratified and approved. Minutes: December 18, 2025, Board Business Meeting, as written. January 8, 2026, Board Visitation Meeting, as written. Checks Manual checks #6010 through 6015, Regular checks #83941 through #84066 and ACH9000000605 through ACH9000000650, with #83906 and #84030 void. Financial Reports: for December Surplus Property: Obsolete routers: no value Employment for December: Listed on pages 4-5. The motion to ratify and approve items on the Consent Agenda was seconded by Mr. Weber and passed unanimously. Success Stories Superintendent Randy Lords reported that many people have expressed their appreciation for the current school year calendar. Parents and staff like the longer Christmas and Spring breaks while still finishing before Memorial Day. Low illness numbers were reported as students came back from Christmas Break. On January 8, the board visited Madison Junior High. They were very impressed with the efforts of the administration, staff and students in creating a positive, respectful learning environment where all feel valued. 3 290 N 1st E Property An offer for the bus barn property was received for the appraised value but includes nearly $600,000 in leaseback fees. Building a replacement for the current facilities would take around 18 months to complete. Board members agree that moving the transportation and food services facilities out near the high school will be beneficial but feel that the timing is not ideal considering other current projects and the leaseback fees. Mr. Palmer made a motion to reject the offer. The motion was seconded by Mr. Egbert and passed unanimously. 2026-2027 Calendar Two 2026-2027 school calendar options were presented to the board. Option 1 would start a week later in August while still ending before Memorial Day. The calendar also includes three virtual days, one Parent-Teacher Conference and a distinction for the two half-days. To accommodate a later start date and prevent conflicts with spring state tournaments, the committee recommended Option 1. The board discussed having two school year calendars out at a time allowing families to plan ahead with a clause that it may be subject to change. Mr. Weber made a motion to approve the Option 1 2026-2027 School Calendar and asked the calendar committee to bring the 2027-2028 calendar to the February board meeting. The motion was seconded by Mr. Palmer and passed unanimously. Mower Purchase The Grounds Department sought approval to buy an additional mower to keep up on the green space in the district. Bids were presented for a Toro Groundmaster 4000 with a 12-foot deck and a Jacobsen JHR700F with a 14-foot deck. To increase efficiency, the district asked for approval to purchase the Jacobsen mower. Mr. Snedaker explained that the Plant Facilities Fund would cover the cost of this purchase. A motion was made by Mr. Egbert to approve the purchase of the Jacobsen mower from RMT Equipment. The motion was seconded by Mr. Weber and passed unanimously. Operational Levy Mr. Snedaker presented 2025 Supplemental Levy Expenditures, Estimated Costs per $100,000 of Taxable Assessed Value for Tax Years 2026 and 2027, and General Fund Balance Historical Data. He also shared comparisons of levy costs between school districts in Idaho. The Board must decide about the Operational Levy at the February board meeting to meet the declaration deadline. Legislative Update As the legislative session just began, there’s little to report. Governor Little did not mention public education cuts in his recent State of the State address. Board members and administration will continue to foster relationships with legislators. Mr. Weber, as the Idaho School Board Association Legislative Liaison, will share updates as the legislative session progresses. 4 Executive Session No Executive Session was held. ADJOURNMENT The meeting was adjourned at 8:33pm. ___________________________________ _______________________________________ Clerk Board Chairman Name Nanne BECERRA, GUADALUPE BLAIR, ASHLEY BROWER, ANITA L BRUMBAUGH, ALLISON ANN ESQUIVEL, MARK JOSEPH HARRIS, HANMA LILY HOLCOMB, KATELYN JACKSON, JEZLYNM ROSE KUHN, ASHTYN RUTH LAURITSEN, ABBIE M RICHINS, SIERRA H RIDING, STEVEN MARK SMITH, ELLANOR MIRANDA STARR, CAROLINE MULBAH Name Name Name Classtied Transfers DECEMBER 2025 Position Title Building Classified Resignations DECEMBER 2025 Position Title NON PAID IN NON PAID IN TERM TERM FOOD SERVICE MANAGER MADISON CARES CANDIA MANSILLA, LEILANI ABISH NON PAID INT TRANSPORTATION DRIVER PARA BI TECH NON PAID IN NON PAID IN NON PAID IN CUSTODIAN ERM = os) = PARA BI TECH TRANSPORTATION SUBSTITUTE CERTIFIED ELEMENTARY NON PAID IN TERM Building MADISON CARES MADISON CARES MADISON HIGH SCHOOL MADISON CARES MADISON CARES TRANSPORTATION MADISON MIDDLE SCHOOL MADISON CARES MADISON CARES MADISON CARES MADISON HIGH SCHOOL MADISON MIDDLE SCHOOL TRANSPORTATION MADISON MIDDLE SCHOOL MADISON CARES Cenificated New Hires DECEMBER 2025 Position Title Building: Certificated Transfers DECEMBER 2025 Transferring From Transferring To Certificated Non Rehires DECEMBER 2025 Certificated Resignations DECEMBER 2025 Position Title Building Formal Probation DECEMBER 2025