Jefferson County | minutes | meeting 2025-12-08 | County Commissioner Regular Meeting Agenda (PDF)
source: https://www.jcgov.us/AgendaCenter/ViewFile/Minutes/_12082025-451

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JEFFERSON COUNTY COMMISSIONER MEETING MINUTES
DECEMBER 8, 2025

Meeting called to order at 9:00. Those present are Commissioner Clark, Commissioner Young, Chairman Hancock, Prosecutor Paul
Butikofer, Emergency Management Rebecca Squires; Kimberly Murphy is clerk of the board. Pledge of Allegiance led by Chairman
Hancock. Prayer offered by Commissioner Young. Clerk Colleen Poole is absent.

Recording available at https://icgov.us/AgendaCenter

9:00:15 AM
ROAD & BRIDGE - MIKE CARTER

APPROVE EQUIPMENT PURCHASES - (

9:02:05 AM Mike Carter - these purchases were discussed during the budget planning process, and Mike is ready to move forward
with buying some equipment. He presented options for purchasing a roller — used equipment is still relatively expensive and purchasing a
newer machine with a warranty may be more cost-effective.

9:08:47 AM Motion to approve the purchase of a pneumatic tire compactor from CAT for $87,250 by Commissioner Clark.
Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock -
aye. Motion passed.

9:09:35 AM Mike Carter - presented information on available chipper options and discussed how many newer models have
difficulty processing three-quarter-inch material. Comparisons were discussed between Leeboy and Etnyre models — concerns were raised
regarding the exposed components on the Leeboy model and potential damage from brush and debris. Mower and tractor options were
discussed, including New Holland, Case, and John Deere models. Mike will do more research and will come back with more information.
9:20:06 AM Motion to approve the purchase of an Etnyer chipper for $426,417 by Commissioner Clark. Second by
Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion
passed

ASSESSOR - JESSICA ROACH

DISCUSS AND APPROVE A 12-MONTH SUBSCRIPTION TO “CREXI” FOR COMMERCIAL SALES DATA - ( )

9:27:23 AM Jessica Roach — explained that the current MLS contract mainly supports residential appraisals and lacks sufficient
commercial sales data, which is needed for accurate market value assessments and state ratio studies. The subscription packages are for
six, twelve, or 18 months. It would cost $4,860 for an annual 12-month subscription or $3,300 for a 6-month subscription, if paid in full
upfront. Legal has reviewed the subscription agreement.

9:34:32 AM Motion to approve the purchase of a 12-month subscription to Crexi for $4,860 by Commissioner Young.
Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock -
aye. Motion passed.

PARKS & RECREATION - MARTIN JONES

e APPROVE OFFICE SPACE PLANS AND PURCHASES - (
9:35:07 AM Martin Jones — Based on previous discussions regarding relocating the Parks & Recreation office, Martin presented his
plan to reconfigure the meeting room in the courthouse. The cost will be minimal because there are partitions and desks that are available
from other county offices so the only purchase necessary is a front counter.
9:41:15 AM Motion to approve the office space and plans for Parks and Rec for the old commissioner room and purchase
of front counters for a total cost $1805 each by Commissioner Clark. Second by Commissioner Young. Roll call taken.
Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

COMMISSIONERS

e APPROVE CLAIMS - ( )
11:34:20 AM Motion to approve the claims from November 22, 2025 through December 5, 2025 for $209,043.60 by
Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye,
Chairman Hancock - aye. Motion passed.

e APPROVE CERTIFICATES OF RESIDENCY - ( )

11:35:13 AM Motion to approve the Certificates of Residency for Fall 2025 and Spring 2026 at the College of Southern Idaho
for Mckenzie Stoker, Kameron Brown, Robert Walker, Seth Bradley, and Alyssa Selensky by Commissioner Clark. Second by
Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion
passed

Commissioner Meeting Minutes December 8, 2025

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11:35:52 AM Motion to approve the Certificates of Residency for Fall 2025 and Spring 2026 at the College of Eastern Idaho
for McKenzie Stoker, Harlee Garcia, Ciara Pancheri, and Alyse Stewart by Commissioner Young. Second by Commissioner Clark.
Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

11:36:22 AM Motion to approve the Certificates of Residency for Fall 2025 and Spring 2026 at the College of Western Idaho
for Mckenzie Stoker and Alyssa Selensky by Commissioner Young. Second by Commissioner Clark. Roll call taken.
Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock - aye. Motion passed

e APPROVE COMMISSIONER MEETING MINUTES - ( )
Not ready for approval this week.

e@ CHRISTMAS EVE CLOSURE TIME - ( )
11:37:04 AM _ Historically when Christmas Eve is on a weekday, the county offices will close early to allow for staff to spend time with

family. It was discussed implementing the early closure into current policies. The Courthouse and county offices will close at 1:00 on
Christmas Eve this year.

e AWARDS OF CONTRACTS - (
11:49:48 AM _ The Circular Butte Landfill building needs a separate contractor to complete the interior office work. Three bids were
submitted and Desert West was the lowest.
11:53:37 AM Motion to approve the contract with Desert West Construction for building offices at the new shop at the
landfill $66,061 as the low-bidder by Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark
- aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

e DISCUSSION ON COMMUNITY RECOGNITION
11:55:49 AM — Chairman Hancock has been approached by some community members in regards to recognizing the
accomplishments of youth in the county such as the recent football championships. Some ideas were discussed and options will be
explored.

e GIFT CERTIFICATES FOR EMPLOYEE RECOGNITION - ( )
12:07:11 AM — County employees typically receive a gift certificate at the annual employee recognition luncheon.
12:08:49 AM Motion to approve the county giving a $50 gift certificate to employees by Commissioner Clark. Second by
Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock - aye. Motion
passed.

e REVIEW AND SIGN SEARLE HART ENGAGEMENT LETTER FOR AUDITING SERVICES - (A¢ )
12:09:29 AM This is an agreement for external auditing services. The fees are based on time required and out-of-pocket invoices for
an estimated cost of $45,000-$47,500.
12:11:40 AM Motion to approve Searle Hart auditing services for fiscal year 2026 for between $45,000 and $47,500 by
Commissioner Clark. Second by Commissioner Young. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye,
Chairman Hancock - aye. Motion passed.

e LITTLE BUTTE CEMETERY DISTRICT - DISCUSSION REGARDING BUDGET PUBLICATION OF TAX LEVY DOLLARS - TO
INCLUDE VOTER-APPROVED TEMPORARY OVERRIDE

e 9:42:33 AM Dean Hancock and Keith Nelson with Little Butte Cemetery and Kristine Lund, Treasurer — Kristine Lund informed the
Board that the voter-approved $45,000 tax charge for the Little Butte Cemetery District was omitted from the L-2 but identified within the
allowable correction period for inclusion in the 2025 tax year. Review of the original budget publication showed it did not clearly list all
anticipated funds, which did not meet statutory publication requirements and a correction might be required. The Board agreed that the
budget should be republished to ensure transparency and compliance. Following republication, the Treasurer will proceed with re-issuing
the applicable tax charges.

e EXECUTIVE SESSION IDAHO CODE 74-206 (B) - PERSONNEL - ( )

e 9:58:36 AM Motion to go into executive session 74-206(B) by Commissioner Clark. Second by Commissioner Young. Roll
call taken. Commissioner Clark - aye, Commissioner Young — aye, Chairman Hancock — aye. Motion passed.
10:33:39 AM Back in open session. Personnel matters were discussed. No action taken. Paul Butikofer left the meeting.

e ELECTED OFFICIALS PARKING SPOTS - ( )

Commissioner Meeting Minutes December 8, 2025

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9:54:41 AM Paul Butikofer discussed a proposal to assign parking spots at the courthouse for elected officials and judges.
9:58:32 AM Motion to approve the parking lot signage for the prosecutor and for two judge parking spots in the secure
parking area with funds coming out of the maintenance and building fund by Commissioner Young. Second by Commissioner
Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock - aye. Motion passed.

SOLID WASTE - BRANDY WARD
e COUNTY LINE LANDFILL - AFTER CHRISTMAS CLOSURE - ( )

11:28:39 AM _ Brandy appeared via Zoom to request approval to close the County Line Landfill on December 26 and 27 due to
recurring issues with patrons wanting to dump unacceptable holiday waste and household trash. The Circular Butte Landfill will remain
open and all scheduled staff will report to work there during those days.
11:31:15 AM Motion to approve closing the County Line Landfill on December 26 and 27 by Commissioner Clark. Second by
Commissioner Young.. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock — aye. Motion
passed.

PLANNING & ZONING - MILTON OLLERTON - JENNA HUENNEKENS
e APPROVE PRELIMINARY PLAT - STEELE WATER RANCH SUBDIVISION - ( )
o DIVISION NO. 2 AND DIVISION NO. 3 - 50-LOT SUBDIVISION - ONE-ACRE LOTS - SERVICES WITH A PUBLICLY

DEDICATED ROAD, INDIVIDUAL WELLS AND SEPTIC SYSTEMS - LOCATED OFF OF ARCHER HIGHWAY AND E 150 N -
R-1 ZONE

10:34:07 AM Milton Ollerton and Jenna Huennekens — presented the preliminary plat for Steel Water Estates, which was approved

by the Planning and Zoning Commission in October, after a discussion that included septic density and groundwater impacts, nitrate

monitoring, and traffic impacts to Archer Highway and N. 150 E, including the number and placement of proposed entrances. The applicant,

Jim Bernard, 337 N 145 E, clarified the requirements of the traffic study so that it he can ensure compliance.

11:10:49 AM Motion to approve the Steele Water Ranch Subdivision preliminary plat divisions numbers 2 and 3 with the

amendment that the road study needs to include a half-mile from each approach for each entrance by Commissioner Young.

Second by Commissioner Clark. Roll call taken. Commissioner Clark - aye, Commissioner Young - aye, Chairman Hancock -

aye. Motion passed.

e UPDATE
11:13:03 AM — Milton Ollerton - discussed updating the Rigby Area of Impact. His department has been busy and he has been
working on drafting an ordinance that would require all surveys to be reviewed by the Planning and Zoning Department prior to being
recorded. He is working on wrapping up the compliance issues from this summer.

Motion by Commissioner Young to adjourn at 12:13. Second by Commissioner Young. All in favor - aye. Motion passed.

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Chairman of the Board Date
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Date

County Clerk Date

Commissioner Meeting Minutes December 8, 2025